Purchase Order Chef in Ethiopia Addis Ababa –Free Word Template Download with AI
PO Number: PO-ETH-ADD-2025-0047
Date of Issue: 15 June 2025
Location of Performance: Ethiopia Addis Ababa
1. Purpose of This Purchase OrderThis Purchase Order is issued by Grand Horizon Hotel & Conference Center, a registered hospitality entity operating in Ethiopia Addis Ababa, to formally procure the professional culinary services of a qualified Chef and associated kitchen staff for a period of twelve (12) months. This Purchase Order governs all terms, conditions, deliverables, and payment obligations related to the engagement of the Chef and the supporting team to be deployed at the hotel's main dining facility located in Ethiopia Addis Ababa.
2. Scope of Services and Item Description| Item No. | Description | Quantity | Unit | Unit Price (ETB) | Total (ETB) |
|---|---|---|---|---|---|
| 01 | Executive Chef – Full-time engagement (8-hour shifts, 6 days/week) including menu development, kitchen supervision, and staff training in Ethiopia Addis Ababa | 1 | Year | 1,200,000 | 1,200,000 |
| 02 | Senior Sous Chef – Assisting the Chef in daily operations, plating, and quality control | 1 | Year | 720,000 | 720,000 |
| 03 | Pastry Chef – Specialized in Ethiopian and international dessert preparation | 1 | Year | 540,000 | 540,000 |
| 04 | Kitchen Assistants (4 personnel) – Food preparation, sanitation, and inventory support | 4 | Year | 280,000 | 1,120,000 |
| 05 | Specialized Kitchen Equipment Supply – Professional-grade ovens, induction cooktops, and Ethiopian injera griddles (mitad) for the Chef's kitchen in Ethiopia Addis Ababa | 1 | Lot | 2,350,000 | 2,350,000 |
| 06 | Culinary Training Program – Quarterly workshops for hotel staff on Ethiopian and continental cuisine led by the Chef | 4 | Sessions | 95,000 | 380,000 |
| Grand Total (ETB): | 6,310,000 | ||||
| VAT (15%): | 946,500 | ||||
| Total Amount Due (ETB): | 7,256,500 | ||||
The Chef and all supporting kitchen personnel shall report for duty at the Grand Horizon Hotel kitchen premises located on Bole Road, Ethiopia Addis Ababa, no later than 07:00 EAT on 1 July 2025. All specialized kitchen equipment listed under Item No. 05 shall be delivered, installed, and commissioned at the Ethiopia Addis Ababa site within fourteen (14) calendar days of the issuance of this Purchase Order. The Chef shall submit a comprehensive menu plan and ingredient sourcing strategy within the first thirty (30) days of deployment.
4. Payment TermsPayment for this Purchase Order shall be made in accordance with the following schedule:
- Advance Payment (30%): ETB 2,176,950 – payable within seven (7) business days of mutual signature of this Purchase Order.
- Progress Payment (40%): ETB 2,902,600 – payable upon successful completion of the first six (6) months of the Chef's engagement and satisfactory performance review.
- Final Payment (30%): ETB 2,176,950 – payable upon completion of the full twelve-month contract period and final acceptance of all deliverables.
All payments shall be made via bank transfer to the supplier's designated account at Commercial Bank of Ethiopia, Addis Ababa Branch. The buyer reserves the right to withhold payment if the Chef fails to meet the performance standards outlined in this Purchase Order.
5. Terms and Conditions- This Purchase Order is governed by the laws of the Federal Democratic Republic of Ethiopia, specifically the Civil Code provisions relating to service contracts and commercial transactions.
- The Chef shall hold a valid Ethiopian work permit and a recognized culinary certification (minimum two (2) years of professional kitchen experience). All supporting staff must possess valid identification and health clearance certificates issued by the Addis Ababa City Health Bureau.
- The supplier shall maintain comprehensive liability insurance covering all personnel deployed in Ethiopia Addis Ababa for the duration of this Purchase Order.
- Any modification to the scope, quantity, or pricing under this Purchase Order must be documented in a written amendment signed by both parties. Verbal agreements shall not be binding.
- The Chef shall comply with all food safety and hygiene regulations enforced by the Ethiopian Food and Drug Authority (EFDA) and the Addis Ababa City Administration's environmental health directives.
- In the event of a dispute arising from this Purchase Order, both parties agree to first attempt resolution through mediation in Ethiopia Addis Ababa. If mediation fails within thirty (30) days, the matter shall be referred to the competent commercial court in Addis Ababa.
- This Purchase Order becomes effective upon signature by both authorized representatives and remains valid for the twelve-month performance period unless terminated earlier in accordance with the termination clause.
- The supplier warrants that all kitchen equipment supplied under this Purchase Order shall carry a minimum twelve-month manufacturer's warranty and shall be serviced at no additional cost during the contract period.
By signing below, both parties acknowledge that they have read, understood, and agree to all terms and conditions set forth in this Purchase Order for the procurement of Chef services in Ethiopia Addis Ababa.
For the Buyer:
Grand Horizon Hotel & Conference Center
Name: ___________________________
Title: Procurement Director
Signature: _________________________
Date: ___________________________
For the Supplier:
Chef Amharic Culinary Services PLC
Name: ___________________________
Title: Managing Director / Lead Chef
Signature: _________________________
Date: ___________________________
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