Purchase Order Customs Officer in China Shanghai –Free Word Template Download with AI
Shanghai Customs Administration Bureau, People's Republic of China
PO No.: CS-2025-SH-04872Date of Issue: 14 June 2025
Valid Until: 14 September 2025
Buyer (Purchasing Authority)
Name: Shanghai Customs Administration Bureau
Department: Customs Officer Equipment & Operations Division
Address: 1000 Pudong Avenue, Pudong New Area, Shanghai, China 200120
Contact: Officer Wang Jianming, Senior Customs Officer
Telephone: +86-21-5888-4400
Email: [email protected]
Tax ID (USCC): 91310000MA1FL8XK2P
Supplier (Vendor)
Name: Shanghai PortTech Security Solutions Co., Ltd.
Address: 888 Century Avenue, Pudong New Area, Shanghai, China 200121
Contact: Mr. Li Wei, Sales Director
Telephone: +86-21-6888-7700
Email: [email protected]
Tax ID (USCC): 91310115MA1K3T9B7Q
Bank: Industrial and Commercial Bank of China, Shanghai Branch
Account No.: 6222 0800 1234 5678 901
Itemized Purchase Order Details
This Purchase Order is issued by the Shanghai Customs Administration Bureau to procure specialized equipment, technology systems, and operational supplies required for the daily duties of Customs Officers stationed at the Port of Shanghai and the Hongqiao International Airport customs checkpoints in China Shanghai. All items listed below are subject to the specifications and quality standards mandated by the General Administration of Customs of China (GACC) for use by authorized Customs Officers in the Shanghai jurisdiction.
| No. | Description of Goods / Services | Quantity | Unit | Unit Price (CNY) | Total Amount (CNY) |
|---|---|---|---|---|---|
| 1 | Handheld XRF (X-ray Fluorescence) Spectrometer for Customs Officer cargo inspection at Shanghai Port terminals | 24 | Units | 185,000.00 | 4,440,000.00 |
| 2 | Portable drug and explosive detection scanner (dual-spectrum) for Customs Officer use at Hongqiao Airport checkpoint B | 16 | Units | 92,500.00 | 1,480,000.00 |
| 3 | Customs Officer body-worn camera system (4K, 72-hour battery, encrypted storage) for evidentiary documentation | 120 | Units | 6,800.00 | 816,000.00 |
| 4 | Customs Officer tactical uniform set (waterproof, high-visibility, with GACC insignia) — China Shanghai issue | 200 | Sets | 1,250.00 | 250,000.00 |
| 5 | Customs management software license (GACC-compliant) for Customs Officer data entry, declaration processing, and risk assessment | 50 | Licenses | 15,000.00 | 750,000.00 |
| 6 | Container inspection platform (hydraulic lift, 40-foot capacity) for Customs Officer physical examination of sealed cargo containers | 4 | Units | 320,000.00 | 1,280,000.00 |
| 7 | Customs Officer training program (40-hour certification course on new GACC regulations, anti-smuggling protocols, and China Shanghai trade compliance) | 1 | Program | 180,000.00 | 180,000.00 |
| 8 | Sealed evidence storage lockers (fire-rated, biometric access) for Customs Officer seizure documentation at Shanghai Pudong warehouse | 12 | Units | 28,500.00 | 342,000.00 |
| 9 | Radio communication system (encrypted, 5 km range) for Customs Officer field coordination across China Shanghai port zones | 60 | Units | 4,200.00 | 252,000.00 |
| 10 | Annual maintenance and calibration service contract for all inspection equipment deployed by Customs Officers in China Shanghai | 1 | Contract | 450,000.00 | 450,000.00 |
| Subtotal | 10,240,000.00 CNY |
| VAT (13%) | 1,331,200.00 CNY |
| Shipping & Installation (Shanghai, China) | 85,000.00 CNY |
| Grand Total | 11,656,200.00 CNY |
Terms and Conditions of This Purchase Order
- Delivery Location: All goods and services under this Purchase Order shall be delivered to the designated Customs Officer operational facilities in China Shanghai, specifically the Shanghai Port Customs Inspection Center (Pudong) and the Hongqiao International Airport Customs Terminal, unless otherwise specified in writing by the purchasing Customs Officer.
- Delivery Timeline: The supplier shall complete full delivery of all items within sixty (60) calendar days from the date of this Purchase Order. The Customs Officer Equipment Division in China Shanghai reserves the right to conduct acceptance inspections upon delivery.
- Payment Terms: Payment shall be made in three installments: 30% upon signing of this Purchase Order, 50% upon successful delivery and inspection by the assigned Customs Officer, and 20% upon completion of the 90-day warranty period without defect. All payments shall be made via bank transfer to the account specified above.
- Quality Standards: All equipment must comply with the national standards of the People's Republic of China (GB standards) and the specific technical requirements issued by the General Administration of Customs of China for use by Customs Officers. Non-conforming items will be rejected at the supplier's expense.
- Warranty: The supplier guarantees a minimum twelve (12) month warranty on all hardware items. Software licenses carry a twelve (12) month support and update period. The Customs Officer in charge of the receiving facility shall document any warranty claims in writing.
- Compliance: This Purchase Order is subject to the Government Procurement Law of the People's Republic of China and all applicable regulations governing the procurement of goods and services by customs authorities in China Shanghai. The supplier warrants that all goods are free from intellectual property infringement and comply with export and import control regulations.
- Confidentiality: The supplier acknowledges that the equipment procured under this Purchase Order is intended for use by Customs Officers in sensitive border security operations in China Shanghai. The supplier shall not disclose the nature, quantity, or deployment location of the procured items to any third party without written authorization from the Shanghai Customs Administration Bureau.
- Dispute Resolution: Any disputes arising from this Purchase Order shall be resolved through negotiation between the Customs Officer representative and the supplier. Failing resolution within thirty (30) days, the matter shall be submitted to the Shanghai International Arbitration Center for binding arbitration under Chinese law.
- Force Majeure: Neither party shall be liable for failure to perform obligations under this Purchase Order due to events beyond reasonable control, including but not limited to natural disasters, government directives, or public health emergencies affecting operations in China Shanghai.
- Amendments: Any modification to this Purchase Order must be made in writing and signed by both the authorized Customs Officer representative and the supplier's authorized signatory. Verbal agreements shall hold no legal force.
Authorized by (Buyer):
Wang JianmingSenior Customs Officer, Procurement Authority
Shanghai Customs Administration Bureau, China Shanghai
Date: _______________ Seal: _______________
Accepted by (Supplier):
Li WeiSales Director, Shanghai PortTech Security Solutions Co., Ltd.
Date: _______________ Seal: _______________ ⬇️ Download as DOCX Edit online as DOCX
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