Purchase Order Customs Officer in Nigeria Lagos –Free Word Template Download with AI

1. PARTIES TO THIS PURCHASE ORDER

Particulars	Purchasing Authority (Buyer)	Supplier (Vendor)
Organization	Federal Customs Service, Nigeria — Lagos Operations Division	SecureTech Nigeria Limited
Address	Customs House, Apapa, Lagos, Nigeria	12 Adeola Odeku Street, Victoria Island, Lagos, Nigeria
Contact Person	Chief Customs Officer (CCO) Adebayo Ogunleye	Mr. Tunde Bakare, Sales Director
Telephone	+234-803-555-0142	+234-809-221-7734
Email	[email protected]	[email protected]
Tax ID / RC Number	Federal Government of Nigeria	RC 4829103

2. PURPOSE AND SCOPE OF THIS PURCHASE ORDER

This Purchase Order is issued by the Federal Customs Service, Nigeria, Lagos Operations Division, to procure essential equipment, technology, and operational supplies required for the deployment and daily functioning of Customs Officers stationed at the Lagos Port Complex, Apapa, and the Maitama International Airport cargo terminal. The items listed in this Purchase Order are specifically designated to support the duties of Customs Officers in conducting border inspections, cargo examinations, revenue collection, and trade facilitation within the Nigeria Lagos jurisdiction. All goods and services procured under this Purchase Order shall comply with the Federal Government of Nigeria procurement guidelines and the Customs Service of Nigeria operational standards.

3. ITEMIZED LIST OF GOODS AND SERVICES

Item No.	Description	Qty	Unit	Unit Price (NGN)	Total (NGN)
01	Customs Officer Standard Uniform Set (Navy Blue, with embroidered insignia, 2-piece: jacket and trousers) — for 120 newly appointed Customs Officers, Lagos Zone	120	Sets	85,000.00	10,200,000.00
02	Handheld X-Ray Scanners (Thermo Fisher model) for Customs Officer cargo inspection at Lagos Port	25	Units	4,500,000.00	112,500,000.00
03	Ruggedized Tablet Devices (11-inch, IP67 rated) for Customs Officer field data entry and document verification	80	Units	650,000.00	52,000,000.00
04	Body-Worn Cameras (4K resolution, 12-hour battery) for Customs Officer operational recording and evidence capture	150	Units	380,000.00	57,000,000.00
05	Encrypted Two-Way Radio Communication Sets (UHF, 50km range) for Customs Officer inter-unit coordination at Nigeria Lagos checkpoints	200	Units	185,000.00	37,000,000.00
06	Customs Officer Training Manuals and Digital Learning Modules (2025 Edition, covering ICS2, WCO standards, and Nigeria Lagos trade regulations)	300	Copies	12,500.00	3,750,000.00
07	Vehicle-Mounted Cargo Inspection Equipment (portable gantry scanner, 3m x 2.5m) for Nigeria Lagos land border crossings	4	Units	18,500,000.00	74,000,000.00
08	Personal Protective Equipment (PPE) Kits for Customs Officers (safety boots, gloves, high-visibility vests, hard hats)	200	Kits	45,000.00	9,000,000.00
09	Office Furniture and Workstations (desks, ergonomic chairs, filing cabinets) for 40 Customs Officer duty stations at Apapa Terminal	40	Sets	320,000.00	12,800,000.00
10	Annual Software License — Customs Revenue Management System (CRMS) for Nigeria Lagos operations, including 200 user seats	1	License	28,000,000.00	28,000,000.00
SUBTOTAL					399,250,000.00
VAT (7.5%)					29,943,750.00
GRAND TOTAL (NGN)					429,193,750.00

4. DELIVERY AND INSTALLATION TERMS

All items specified in this Purchase Order shall be delivered to the Federal Customs Service, Nigeria, Lagos Operations Division headquarters at Customs House, Apapa, Lagos, or to such other Nigeria Lagos locations as directed by the Chief Customs Officer. Delivery shall be completed within forty-five (45) calendar days from the date of this Purchase Order. The supplier shall bear all costs of transportation, insurance, and installation within the Nigeria Lagos metropolitan area. Installation of the vehicle-mounted cargo inspection equipment and the Customs Revenue Management System software shall be supervised by a designated Customs Officer technical liaison appointed by the Lagos Operations Division.

5. PAYMENT TERMS AND CONDITIONS

Payment for this Purchase Order shall be made in accordance with the following schedule: (a) Thirty percent (30%) advance payment upon execution of this Purchase Order and submission of a valid Performance Bond; (b) Fifty percent (50%) upon successful delivery and inspection of all goods by the designated Customs Officer receiving committee; and (c) Twenty percent (20%) final payment upon completion of installation, commissioning, and a thirty-day defect liability period. All payments shall be made via bank transfer to the supplier's designated account. The supplier shall provide a valid Tax Invoice and all requisite documentation as required by the Federal Inland Revenue Service, Nigeria Lagos Zone, for each payment tranche.

6. QUALITY ASSURANCE AND COMPLIANCE

All goods procured under this Purchase Order must meet or exceed the specifications outlined in the attached Technical Annexure (Annexure A). The supplier warrants that all equipment is new, unused, and free from defects. Customs Officers assigned to the receiving committee at Nigeria Lagos shall conduct a thorough inspection upon delivery. Any item found to be substandard, damaged, or non-conforming shall be rejected at the supplier's expense. The supplier shall provide a minimum two-year warranty on all electronic equipment and a five-year warranty on structural items. All technology products must comply with the National Information Technology Development Agency (NITDA) regulations applicable in Nigeria Lagos.

7. GENERAL TERMS AND CONDITIONS

(a) This Purchase Order is governed by the laws of the Federal Republic of Nigeria and the Public Procurement Act, 2007.

(b) The supplier shall not subcontract any portion of this Purchase Order without prior written consent from the Chief Customs Officer, Lagos Operations Division.

(c) In the event of a dispute arising from this Purchase Order, both parties shall first attempt resolution through mediation in Nigeria Lagos before resorting to litigation in the Federal High Court, Lagos.

(d) The supplier shall maintain full insurance coverage for all goods in transit to the Nigeria Lagos delivery points.

(e) This Purchase Order may be amended only by mutual written agreement signed by both authorized representatives.

(f) The supplier shall comply with all data protection requirements under the Nigeria Data Protection Act, 2023, particularly regarding the handling of Customs Officer personnel data and operational records.

8. AUTHORIZED SIGNATORIES

For and on behalf of the Purchasing Authority:

Federal Customs Service, Nigeria
Lagos Operations Division

Chief Customs Officer (CCO) Adebayo Ogunleye
Authorized Signatory — Buyer
Date: _______________

For and on behalf of the Supplier:

SecureTech Nigeria Limited

Mr. Tunde Bakare
Sales Director — Vendor
Date: _______________ OFFICIAL SEAL — FEDERAL CUSTOMS SERVICE, NIGERIA
LAGOS OPERATIONS DIVISION
[STAMP TO BE AFFIXED HERE] ⬇️ Download as DOCX Edit online as DOCX

Create your own Word template with our GoGPT AI prompt:

GoGPT