Purchase Order Customs Officer in South Africa Cape Town –Free Word Template Download with AI
Purchase Order No.: PO-CT-2025-04871
Date of Issue: 14 June 2025
Valid Until: 14 July 2025
Country of Origin: South Africa
Port of Entry: Port of Cape Town, Western Cape
Document Reference: SA-CUS-CT-2025-04871
Customs Officer Code: CO-CT-7742
Department: South African Revenue Service (SARS)
Division: Customs and Excise – Cape Town Region
| Role | Entity / Name | Address | Contact |
|---|---|---|---|
| Purchasing Authority (Buyer) | South African Revenue Service (SARS) – Customs Division, Cape Town Regional Office | 123 Long Street, Cape Town, 8001, Western Cape, South Africa | [email protected] | +27 21 467 0000 |
| Authorized Customs Officer | Mr. Thabo N. Mokoena, Senior Customs Officer (Grade: 11) | Port of Cape Town, Terminal 3, V&A Waterfront, Cape Town, 8001, South Africa | [email protected] | +27 21 467 2214 |
| Supplier (Seller) | TransCape Security & Inspection Equipment (Pty) Ltd | Unit 4, 56 Bree Street, Cape Town, 8001, Western Cape, South Africa | [email protected] | +27 21 555 8899 |
This Purchase Order is issued by the South African Revenue Service (SARS) Customs Division, Cape Town Regional Office, to procure specialised inspection equipment, digital documentation systems, and operational supplies required for the daily duties of Customs Officers stationed at the Port of Cape Town and Cape Town International Airport. The goods and services listed herein are intended to support the Customs Officer in the execution of import and export clearance, cargo inspection, anti-smuggling operations, and compliance enforcement in accordance with the Customs and Excise Act 91 of 1964 (as amended) and the Customs and Excise Management Regulations applicable in South Africa.
The Customs Officer, Mr. Thabo N. Mokoena, has been designated as the primary recipient and end-user of all items specified in this Purchase Order. All deliveries shall be made to the Customs Officer's operational base at the Port of Cape Town, Terminal 3, where the equipment will be installed, calibrated, and brought into service within fourteen (14) calendar days of delivery. The Customs Officer shall be responsible for the initial acceptance inspection, verification of specifications, and signing of the delivery confirmation form prior to the finalisation of this Purchase Order.
| Item No. | Description | Qty | Unit | Unit Price (ZAR) | Total (ZAR) |
|---|---|---|---|---|---|
| 01 | Handheld X-Ray Inspection Device, 10-inch display, for Customs Officer cargo screening at Port of Cape Town (Model: HX-10CT) | 4 | Unit | R 187 500.00 | R 750 000.00 |
| 02 | Portable Digital Customs Declaration Terminal (PDA), ruggedised, with integrated barcode and QR scanner for import/export documentation processing | 12 | Unit | R 42 300.00 | R 507 600.00 |
| 03 | Thermal Imaging Camera, 640x480 resolution, for non-intrusive vehicle and container inspection by Customs Officer at border checkpoints | 2 | Unit | R 96 800.00 | R 193 600.00 |
| 04 | Customs Officer Operational Uniform Set (full set: 2x shirts, 2x trousers, 1x jacket, 1x cap, insignia patches – SARS Customs Cape Town) | 25 | Set | R 3 450.00 | R 86 250.00 |
| 05 | Secure Document Storage Cabinet, fire-rated, with electronic lock, for storage of customs declarations, seizure records, and import permits | 3 | Unit | R 28 900.00 | R 86 700.00 |
| 06 | GPS-Enabled Vehicle Tracking and Inspection Kit for Customs Officer mobile patrol units operating in the Cape Town metropolitan area | 6 | Kit | R 15 200.00 | R 91 200.00 |
| 07 | Annual Software Licence – SARS Customs Clearance System (CCS) Module, including updates and technical support for Cape Town regional nodes | 1 | Year | R 312 000.00 | R 312 000.00 |
| 08 | Protective Equipment for Customs Officer: ballistic vests (Level IIIA), safety goggles, and high-visibility vests (SARS branded) | 25 | Set | R 4 800.00 | R 120 000.00 |
| Component | Amount (ZAR) |
|---|---|
| Subtotal (Items 01–08) | R 2 147 350.00 |
| VAT @ 15% (South Africa) | R 322 102.50 |
| Delivery and Installation (Port of Cape Town, Terminal 3) | R 18 500.00 |
| GRAND TOTAL (ZAR) | R 2 487 952.50 |
Payment Terms: Payment shall be made within thirty (30) days of the Customs Officer's written acceptance of all goods and services, and upon receipt of a valid tax invoice from the Supplier. Payment shall be processed via electronic funds transfer (EFT) to the Supplier's designated bank account. The Purchase Order number PO-CT-2025-04871 must be referenced on all invoices and correspondence.
All goods shall be delivered to the Port of Cape Town, Terminal 3, Customs and Excise Operational Area, Cape Town, 8001, Western Cape, South Africa. The Supplier shall coordinate delivery with the on-duty Customs Officer at the receiving terminal. Delivery is scheduled no later than 05 July 2025. The Supplier bears all risk of loss or damage until the Customs Officer signs the delivery acceptance form. All items must comply with South African National Standards (SANS) and any applicable Department of Trade, Industry and Competition (DTIC) regulations. Import permits, where applicable, shall be arranged by the Supplier prior to delivery.
- This Purchase Order is governed by the laws of the Republic of South Africa and the Public Finance and Management Act 1 of 1999 (PFMA).
- The Supplier warrants that all goods are new, unused, and free from defects. A minimum warranty period of twenty-four (24) months applies to all electronic equipment.
- The Customs Officer reserves the right to reject any item that does not conform to the specifications outlined in this Purchase Order or that fails to meet South African regulatory standards.
- The Supplier shall comply with all data protection requirements under the Protection of Personal Information Act (POPIA) 4 of 2013, particularly where equipment processes customs declarations containing personal data.
- Any disputes arising from this Purchase Order shall be resolved in the Magistrate's Court of Cape Town, Western Cape, South Africa.
- This Purchase Order may not be assigned or transferred without the prior written consent of the SARS Customs Division, Cape Town.
For and on behalf of the Purchasing Authority:
South African Revenue Service – Customs Division, Cape Town
Authorised SignatoryName: Ms. Lerato J. van der Merwe
Position: Regional Director, Customs – Cape Town
Date: ______________________
For and on behalf of the Supplier:
TransCape Security & Inspection Equipment (Pty) Ltd
Authorised SignatoryName: Mr. David R. Botha
Position: Managing Director
Date: ______________________
Receipt Acknowledged by Customs Officer:
Port of Cape Town, Terminal 3
Customs OfficerName: Mr. Thabo N. Mokoena
Position: Senior Customs Officer (CO-CT-7742)
Date: ______________________ ⬇️ Download as DOCX Edit online as DOCX
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