Purchase Order Customs Officer in Sudan Khartoum –Free Word Template Download with AI

Headquarters, Sudan Khartoum — Al-Murakba District, Khartoum, Sudan

Telephone: +249-183-XXXXXX | Email: [email protected]

Purchase Order No.: SD-KRT-2025-04782
Date of Issue: 14 June 2025
Valid Until: 14 July 2025

Purchasing Authority	National Authority for Customs, Sudan Khartoum — Procurement & Logistics Division
Authorized Officer	Director General of Customs Operations, Sudan Khartoum
Supplier / Vendor	Al-Nile Security & Equipment Supply Co., Ltd., Omdurman, Sudan
Supplier Registration No.	SD-COM-2019-00347
Delivery Location	Customs Officer Training & Operations Center, Port Sudan Road, Sudan Khartoum
Payment Terms	Net 30 days from confirmed delivery and inspection at Sudan Khartoum facility
Currency	Sudanese Pound (SDG) — Central Bank of Sudan approved rate

1. Purpose and Scope of This Purchase Order

This Purchase Order is issued by the National Authority for Customs in Sudan Khartoum to procure specialized equipment, uniforms, training materials, and technical services required for the deployment, operation, and professional development of Customs Officers assigned to the Khartoum International Airport, Port of Sudan, and the land border checkpoints in the Sudan Khartoum metropolitan area. This Purchase Order covers the full fiscal quarter and is subject to the regulatory framework established by the Sudanese Ministry of Finance and the National Authority for Customs. All items and services listed herein are intended to support the Customs Officer in the execution of duties including cargo inspection, tariff classification, anti-smuggling operations, and trade facilitation at the Sudan Khartoum border and port facilities.

2. Itemized Purchase Order Schedule

No.	Description of Goods / Services	Quantity	Unit Price (SDG)	Total (SDG)	Remarks
1	Official Customs Officer uniform set (summer), including tunic, trousers, cap, and insignia patches bearing the Sudan Khartoum Customs Authority emblem	120 sets	8,500	1,020,000	For newly appointed Customs Officers at Sudan Khartoum checkpoints
2	Official Customs Officer uniform set (winter), including overcoat, thermal underlayer, and winter cap	120 sets	11,200	1,344,000	Seasonal issue for Customs Officers operating in Sudan Khartoum
3	Handheld X-ray inspection scanner (portable, 12-inch screen) for Customs Officer use at cargo and passenger screening points	25 units	185,000	4,625,000	CE certified; includes 2-year warranty and operator training
4	Body-worn camera system (4K, 12-hour battery) for Customs Officer documentation and evidence collection	60 units	42,000	2,520,000	Compliant with Sudan Khartoum data protection regulations
5	Customs Officer professional training program (4-week intensive course on WCO standards, tariff classification, and anti-trafficking protocols)	120 seats	35,000	4,200,000	Delivered at Sudan Khartoum Training Center; includes certification
6	Customs Officer field communication kit (encrypted radio, satellite phone, and GPS tracker)	80 kits	28,000	2,240,000	For border patrol Customs Officers in Sudan Khartoum hinterland
7	Customs Officer reference library and digital database subscription (WCO publications, Sudanese tariff schedules, trade agreements)	1 annual license	95,000	95,000	Access for all Customs Officers at Sudan Khartoum offices
8	Personal protective equipment (PPE) for Customs Officer: safety boots, gloves, high-visibility vest, and face shield	120 sets	6,800	816,000	For Customs Officers handling hazardous cargo at Sudan Khartoum port

Subtotal	16,860,000 SDG
VAT (15% — Sudan Khartoum standard rate)	2,529,000 SDG
Delivery & Installation (Sudan Khartoum)	185,000 SDG
GRAND TOTAL	19,574,000 SDG

3. Terms and Conditions

1. This Purchase Order is governed by the laws of the Republic of the Sudan and the procurement regulations of the National Authority for Customs, Sudan Khartoum. Any disputes arising from this Purchase Order shall be resolved through the Sudanese arbitration tribunal in Khartoum.
2. The supplier shall deliver all goods and services to the designated Customs Officer operations facility in Sudan Khartoum within forty-five (45) calendar days from the date of this Purchase Order. Late delivery shall incur a penalty of 0.5% of the total Purchase Order value per day of delay.
3. All equipment procured under this Purchase Order must meet the technical specifications approved by the Customs Officer technical review board in Sudan Khartoum. Non-conforming items will be rejected at the supplier's expense.
4. The supplier is required to provide a minimum two-year warranty on all electronic equipment and a one-year warranty on all textile and PPE items. Warranty service must be available within the Sudan Khartoum metropolitan area.
5. Payment shall be processed through the Central Bank of Sudan in Sudanese Pounds (SDG) via bank transfer to the supplier's registered account. No cash payments are permitted under this Purchase Order.
6. The supplier shall comply with all anti-corruption and ethical procurement standards as mandated by the Sudan Khartoum government. Any breach of this clause shall result in immediate termination of this Purchase Order and legal action.
7. All training services listed in this Purchase Order must be conducted in Arabic and English, with materials provided to each Customs Officer in both languages. Training must be completed at the Sudan Khartoum Training Center unless otherwise approved in writing.
8. This Purchase Order may be amended only by mutual written agreement between the authorized signatories of the National Authority for Customs, Sudan Khartoum, and the supplier. Verbal modifications are null and void.
9. The supplier shall maintain full insurance coverage for all goods in transit to the Sudan Khartoum delivery location until formal acceptance is signed by the receiving Customs Officer or designated representative.

4. Acceptance and Inspection

Upon delivery at the Sudan Khartoum facility, a joint inspection team comprising a senior Customs Officer, a logistics representative, and a technical specialist shall verify all items against this Purchase Order within five (5) business days. A written Acceptance Certificate must be issued before payment is released. Any discrepancies must be reported in writing to the Procurement & Logistics Division, Sudan Khartoum, within the inspection window.

[ OFFICIAL STAMP — National Authority for Customs, Sudan Khartoum ] Authorized Signatory — Purchasing Authority
Director General, National Authority for Customs
Sudan Khartoum
Name: _________________________
Date: _________________________ Authorized Signatory — Supplier
Al-Nile Security & Equipment Supply Co., Ltd.
Omdurman, Sudan
Name: _________________________
Date: _________________________

This Purchase Order (No. SD-KRT-2025-04782) is an official document of the National Authority for Customs, Sudan Khartoum. Unauthorized reproduction or distribution is prohibited. For inquiries, contact the Procurement & Logistics Division at the Sudan Khartoum headquarters. Document reference: Customs Officer Equipment & Services Procurement — FY 2025 Q3.

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