Purchase Order Customs Officer in Tanzania Dar es Salaam –Free Word Template Download with AI
Issuing Authority (Buyer)
Organization: Tanzania Revenue Authority (TRA)
Division: Dar es Salaam Customs Division
Address: TRA Headquarters, Plot 1, Sam Nujoma Street, Dar es Salaam, Tanzania
Contact: Procurement & Supply Unit
Email: [email protected]
Telephone: +255 22 211 0000
Supplier (Seller)
Organization: East African Security & Trade Solutions Ltd.
Address: 14th Street, Kariakoo, Dar es Salaam, Tanzania
TIN: 123-456-789-K
Contact: Mr. James M. Mwakyusa
Email: [email protected]
Telephone: +255 754 123 456
Purchase Order Date: 15 June 2025
Required Delivery Date: 15 July 2025
Payment Terms: Net 30 days from invoice acceptance
Currency: Tanzanian Shillings (TZS)
Delivery Location: Dar es Salaam Customs Division, TRA Headquarters, Dar es Salaam
Incoterms: DDP (Delivered Duty Paid) — Dar es Salaam
Reference: TRA/DS/RFQ/2025/00219
Validity Period: 90 days from issue date
1. Description of Goods and ServicesThis Purchase Order is issued by the Tanzania Revenue Authority, Dar es Salaam Customs Division, for the procurement of specialized Customs Officer training services, operational equipment, and technical support required to enhance customs clearance operations at the Dar es Salaam Port and the associated inland customs posts. The procurement is conducted in accordance with the Public Procurement and Disposal of Public Assets Act (PPDPA) of the United Republic of Tanzania and the TRA Procurement Regulations 2024.
| No. | Item / Service Description | Quantity | Unit Price (TZS) | Total Amount (TZS) | Delivery |
|---|---|---|---|---|---|
| 1 | Customs Officer Advanced Training Programme — 12-week intensive course covering WCO valuation, HS classification, risk management, and anti-smuggling operations for 40 Customs Officers stationed in Dar es Salaam | 40 officers | 2,500,000 | 100,000,000 | Aug 2025 |
| 2 | Customs Officer Personal Protective Equipment (PPE) — High-visibility uniforms, body armor, tactical boots, and communication headsets for field deployment at Dar es Salaam Port | 40 sets | 850,000 | 34,000,000 | Jul 2025 |
| 3 | Customs Officer Digital Inspection Kit — Portable X-ray scanners, UV detection devices, digital evidence recorders, and encrypted communication devices for each Customs Officer | 40 kits | 3,200,000 | 128,000,000 | Jul 2025 |
| 4 | Customs Officer Operational Software License &mdash> Annual subscription to the Integrated Customs Management System (ICMS) module for 40 user accounts, including technical support and updates | 40 licenses | 1,200,000 | 48,000,000 | Jul 2025 |
| 5 | Customs Officer Field Vehicle &mdash> 4x4 utility vehicles (Toyota Hilux or equivalent) for mobile Customs Officer patrol units operating along the Dar es Salaam coastal corridor and inland border posts | 6 units | 18,500,000 | 111,000,000 | Jul 2025 |
| 6 | Technical Support & Maintenance Contract &mdash> 12-month comprehensive maintenance, calibration, and on-site technical support for all digital equipment and vehicles delivered under this Purchase Order | 1 contract | 25,000,000 | 25,000,000 | Jul 2025 |
| Subtotal (TZS) | 446,000,000 | ||||
| VAT @ 18% (TZS) | 80,280,000 | ||||
| GRAND TOTAL (TZS) | 526,280,000 | ||||
- Acceptance: This Purchase Order constitutes a binding offer. The supplier shall confirm acceptance in writing within five (5) business days of receipt. Failure to confirm within this period shall render this Purchase Order null and void.
- Delivery: All goods and services shall be delivered to the Dar es Salaam Customs Division premises at TRA Headquarters, Dar es Salaam, Tanzania, no later than 15 July 2025. The supplier bears all risks and costs of transportation until delivery is confirmed by the receiving Customs Officer in charge.
- Quality Assurance: All equipment supplied for Customs Officer use shall be new, unused, and in full compliance with the specifications outlined in the Request for Quotation (RFQ) reference TRA/DS/RFQ/2025/00219. The supplier warrants a minimum of twelve (12) months on all hardware items.
- Payment: Payment shall be made within thirty (30) days of receipt of a valid tax invoice and satisfactory delivery confirmation. Payment shall be processed through the Tanzania Revenue Authority's central treasury system in Tanzanian Shillings (TZS) via bank transfer to the supplier's designated account.
- Compliance: The supplier shall comply with all applicable laws of the United Republic of Tanzania, including the Customs Management Act, the PPDPA, and all regulations governing the procurement of goods and services by public entities in Dar es Salaam and the broader Tanzania jurisdiction.
- Confidentiality: The supplier acknowledges that all Customs Officer operational data, port security protocols, and internal TRA procedures accessed during the execution of this Purchase Order are classified and confidential. Unauthorized disclosure shall result in immediate contract termination and legal action.
- Dispute Resolution: Any disputes arising from this Purchase Order shall first be resolved through amicable negotiation. If unresolved within thirty (30) days, the matter shall be referred to arbitration under the Tanzania Arbitration Act, with proceedings held in Dar es Salaam, Tanzania.
- Force Majeure: Neither party shall be liable for delays caused by events beyond reasonable control, including but not limited to natural disasters, government-imposed restrictions, or port closures affecting the Dar es Salaam harbor operations.
- Amendments: No modification to this Purchase Order shall be valid unless made in writing and signed by authorized representatives of both the Tanzania Revenue Authority and the supplier.
- Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of the United Republic of Tanzania.
This Purchase Order is authorized and issued under the authority of the Director General of the Tanzania Revenue Authority, Dar es Salaam Regional Office. The undersigned confirm that the terms herein have been reviewed and approved in accordance with the TRA's internal procurement delegation of authority.
Issuing Officer (TRA)Name: Hon. Dr. Amina J. Hassan
Title: Director, Dar es Salaam Customs Division
Date: 15 June 2025
Official Stamp Authorized Signatory (Supplier)
Name: Mr. James M. Mwakyusa
Title: Managing Director, East African Security & Trade Solutions Ltd.
Date: _______________
Company Stamp Witness / Procurement Officer
Name: Ms. Grace P. Nyerere
Title: Senior Procurement Officer, TRA
Date: 15 June 2025
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