Purchase Order Customs Officer in Turkey Istanbul –Free Word Template Download with AI
Issued for: Republic of Turkey — Istanbul Customs Directorate
BUYER (Requisitioning Authority)
Organization: Turkish Customs Administration (T.C. Gümrükler Genel Müdürlüğü)
Department: Istanbul Customs Directorate — Field Operations Division
Address: İstiklal Caddesi No. 142, Beyoğlu, 34430 Istanbul, Turkey
Contact: Customs Officer M. Kemal Yılmaz, Senior Procurement Officer
Phone: +90 212 555 0142
Email: [email protected]
SELLER (Supplier)
Company: Anadolu Security & Customs Technology A.Ş.
Address: Maslak Business District, Büyükdere Caddesi No. 210, Sarıyer, 34450 Istanbul, Turkey
Tax ID (VKN): 1234567890
Contact: Ayşe Demir, Sales Director
Phone: +90 212 344 8891
Email: [email protected]
ORDER DETAILS
Purchase Order Date: 15 June 2025
Required Delivery Date: 30 July 2025
Delivery Location: Istanbul Customs Office, Tuzla Port Terminal, 34940 Istanbul, Turkey
Payment Terms: Net 45 days from invoice date
Currency: Turkish Lira (TRY)
Incoterms: DDP (Delivered Duty Paid) — Istanbul
REFERENCE INFORMATION
Requisition No: REQ-IST-2025-0331
Budget Code: GMR-OPS-2025-IST-07
Approved By: Director General, Istanbul Customs Directorate
Contract Ref: ANADOLU-TR-2025-114
Customs Officer ID: CO-IST-2025-0087
The following items are requisitioned by the Customs Officer assigned to the Istanbul port inspection unit for the purpose of enhancing operational capacity, cargo screening efficiency, and regulatory compliance at the Istanbul customs checkpoints. This Purchase Order covers specialized equipment and consumable supplies required for the 2025 fiscal year operations in Turkey Istanbul.
| No. | Description of Goods / Services | Quantity | Unit | Unit Price (TRY) | Total Price (TRY) | HS Code |
|---|---|---|---|---|---|---|
| 1 | Handheld X-Ray Backscatter Scanner (Model: XBS-4000) for Customs Officer cargo inspection at Istanbul seaport terminals | 12 | Units | 185,000.00 | 2,220,000.00 | 9022.13 |
| 2 | Portable UV-LED Document Authenticity Detector Kit for Customs Officer use in passport and trade document verification | 24 | Sets | 12,500.00 | 300,000.00 | 9031.80 |
| 3 | Body-Worn Camera System (4K, 12-hour battery) for Customs Officer field operations and evidence documentation | 30 | Units | 28,750.00 | 862,500.00 | 8525.80 |
| 4 | Customs Officer Tactical Vest with Modular Pouch System (NATO Standard, Size M-L) | 30 | Units | 4,200.00 | 126,000.00 | 6211.43 |
| 5 | Encrypted Mobile Data Terminal (Ruggedized, IP68) for Customs Officer real-time customs declaration processing | 15 | Units | 67,800.00 | 1,017,000.00 | 8517.62 |
| 6 | Thermal Imaging Binoculars (1000m detection range) for Customs Officer perimeter surveillance at Istanbul border crossings | 8 | Units | 94,500.00 | 756,000.00 | 9013.80 |
| 7 | Customs Seal Kit (Tamper-Evident, High-Security) — Annual supply for Customs Officer seal application operations | 500 | Boxes | 1,850.00 | 925,000.00 | 8301.20 |
| 8 | Professional Training & Certification Program for Customs Officer personnel on new X-ray and thermal imaging equipment (5-day course, Istanbul) | 1 | Program | 450,000.00 | 450,000.00 | 9802.00 |
| 9 | Annual Maintenance & Calibration Service Contract for all electronic inspection equipment deployed by Customs Officer teams in Istanbul | 1 | Contract | 380,000.00 | 380,000.00 | 9802.00 |
| 10 | Customs Officer Operational Manual & Regulatory Reference Library (2025 Edition, Turkish & English, 200 copies) | 200 | Copies | 350.00 | 70,000.00 | 4901.99 |
| SUBTOTAL: | 7,186,500.00 | |||||
| VAT (KDV) @ 20%: | 1,437,300.00 | |||||
| GRAND TOTAL (TRY): | 8,623,800.00 | |||||
- Scope of Purchase Order: This Purchase Order is issued by the Istanbul Customs Directorate of the Republic of Turkey for the procurement of operational equipment, technology, and services exclusively for the use of the assigned Customs Officer and supporting personnel at the Istanbul port and border inspection facilities. All items listed herein are subject to the specifications outlined in Annex A of Contract Ref. ANADOLU-TR-2025-114.
- Delivery: The supplier shall deliver all goods to the designated Customs Officer operational facility at Tuzla Port Terminal, Istanbul, Turkey, no later than 30 July 2025. Delivery shall be made in accordance with DDP (Delivered Duty Paid) Incoterms 2020, with all customs clearance, import duties, and transportation costs borne by the supplier. The Customs Officer on duty at the receiving facility shall inspect and sign the delivery manifest upon receipt.
- Quality Assurance: All electronic equipment, including X-ray scanners, thermal imaging devices, and data terminals, must comply with Turkish Standards Institution (TSE) regulations and EU CE marking requirements. The Customs Officer shall have the right to reject any item that does not meet the specified technical parameters. A 24-month warranty is required on all electronic components.
- Payment: Payment shall be made via bank transfer to the supplier's designated account within 45 calendar days of the receipt of a valid commercial invoice and signed delivery confirmation by the Customs Officer. The invoice must include the supplier's VKN (Tax Identification Number) and reference this Purchase Order number (TR-IST-2025-004782).
- Compliance with Turkish Law: This Purchase Order is governed by the laws of the Republic of Turkey. All transactions are subject to the Turkish Public Procurement Law (Law No. 4734) and the Turkish Customs Law (Law No. 4458). Any disputes arising from this Purchase Order shall be resolved by the competent courts in Istanbul, Turkey.
- Confidentiality: The supplier acknowledges that the equipment procured under this Purchase Order is intended for sensitive customs enforcement operations. The supplier shall not disclose the specifications, quantities, or deployment locations of the Customs Officer equipment to any third party without written authorization from the Istanbul Customs Directorate.
- Training Obligation: The supplier shall provide comprehensive on-site training for the Customs Officer team at the Istanbul facility within 10 business days of equipment delivery. Training shall cover operation, maintenance, troubleshooting, and safety protocols for all procured devices.
- Penalties: In the event of delayed delivery beyond the specified date, the supplier shall pay a penalty of 0.5% of the total Purchase Order value per calendar day of delay, up to a maximum of 10% of the total contract value. Delays exceeding 30 days shall entitle the Customs Officer's authority to terminate this Purchase Order without penalty.
- Force Majeure: Neither party shall be liable for failure to perform obligations due to events beyond reasonable control, including but not limited to natural disasters, government sanctions, or port closures in Istanbul, Turkey, provided that written notice is given within 48 hours of the event.
Prepared By (Customs Officer):
M. Kemal Yılmaz
Senior Procurement Officer
Istanbul Customs Directorate
Date: 15/06/2025
Approved By (Director General):
Dr. Fatma Aydın
Director General
Istanbul Customs Directorate, Turkey
Date: 15/06/2025
Accepted By (Supplier):
Ayşe Demir
Sales Director
Anadolu Security & Customs Technology A.Ş.
Date: ____________
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