Purchase Order Customs Officer in United States Los Angeles –Free Word Template Download with AI
Official Procurement Document for Customs Officer Operational Equipment and Services
1. Parties to This Purchase Order
BUYER (Requisitioning Authority)
Name: Customs Officer Daniel R. Whitfield, Badge No. CBP-4472-A
Title: Senior Customs Officer, Field Operations Division
Agency: U.S. Customs and Border Protection (CBP)
Office: Port of Los Angeles, 2001 W. 1st Street, Los Angeles, California 90057
Phone: (213) 555-0147
Email: [email protected]
GPO Account: CBP-LAX-FIELD-2025-0091
SUPPLIER (Vendor)
Company: Pacific Security & Trade Equipment Co., Inc.
Address: 4820 Imperial Highway, Los Angeles, California 90045
Phone: (323) 555-7821
Email: [email protected]
Tax ID (EIN): 82-4471903
Vendor Registration No.: SAM-GOV-2024-88341
2. Purpose and Scope of This Purchase Order
This Purchase Order is issued by the undersigned Customs Officer in the capacity of authorized procurement representative for the U.S. Customs and Border Protection field office located in the United States, specifically the Port of Los Angeles. The purpose of this Purchase Order is to procure specialized operational equipment, inspection tools, and professional services required to support the daily duties of Customs Officers conducting cargo inspections, trade compliance enforcement, and border security operations at the Port of Los Angeles. All items listed herein are necessary to maintain operational readiness and ensure compliance with federal regulations governing customs enforcement activities in the United States.
3. Line Items — Goods and Services Ordered
| No. | Description of Item / Service | Qty | Unit Price (USD) | Extended Price (USD) | Delivery / Notes |
|---|---|---|---|---|---|
| 1 | Handheld XRF Spectrometer for Cargo Composition Analysis (Customs Officer field inspection use) | 4 | $12,450.00 | $49,800.00 | Deliver to Port of Los Angeles, Bldg. C, Dock 4 |
| 2 | Thermal Imaging Camera, Military-Grade, for Container Inspection by Customs Officer personnel | 6 | $8,200.00 | $49,200.00 | Deliver to Port of Los Angeles, Bldg. C, Dock 4 |
| 3 | Portable UV-LED Inspection Lamps (500nm) for detecting concealed substances in cargo | 20 | $340.00 | $6,800.00 | Deliver to Port of Los Angeles, Bldg. A, Receiving |
| 4 | Customs Officer Field Kits (includes sample collection vials, PPE, labeling, and documentation forms) | 50 | $185.00 | $9,250.00 | Deliver to Port of Los Angeles, Bldg. A, Receiving |
| 5 | Encrypted Field Communication Radios (CBP-authorized frequency, Los Angeles sector) | 12 | $1,120.00 | $13,440.00 | Deliver to Port of Los Angeles, Bldg. C, Dock 4 |
| 6 | Annual Calibration and Maintenance Service Agreement for all XRF and Thermal Imaging equipment | 1 | $14,600.00 | $14,600.00 | Service contract; 12-month term from delivery |
| 7 | Training Program: Advanced Cargo Inspection Techniques for Customs Officer staff (2-day workshop, Los Angeles) | 1 | $7,500.00 | $7,500.00 | To be scheduled within 60 days of PO acceptance |
| 8 | Customized Cargo Inspection Software License (10-user seat, U.S. federal compliance build) | 1 | $22,000.00 | $22,000.00 | Digital delivery; installation support on-site in Los Angeles |
| Subtotal: | $172,590.00 |
| Applicable Sales Tax (CA, 9.5%): | $16,396.05 |
| Federal Exemption (Govt. Purchase): | ($16,396.05) |
| Shipping & Handling: | $1,250.00 |
| GRAND TOTAL (USD): | $173,840.00 |
4. Terms and Conditions
- This Purchase Order is governed by the Federal Acquisition Regulation (FAR) and all applicable U.S. federal procurement statutes. The supplier acknowledges that this transaction is a federal government purchase made by a Customs Officer acting under the authority of U.S. Customs and Border Protection.
- All goods shall be delivered to the Port of Los Angeles facility at 2001 W. 1st Street, Los Angeles, California 90057, United States. Delivery shall be made between 0800 and 1600 hours, Monday through Friday, excluding federal holidays.
- The supplier warrants that all equipment conforms to specifications approved for use by Customs Officer personnel in the United States and complies with all applicable federal, state (California), and local (City of Los Angeles) regulations.
- Payment shall be made within thirty (30) calendar days of receipt of a properly invoiced delivery, via U.S. Treasury electronic funds transfer (EFT) to the account designated by the supplier. No payment shall be due until all items have been inspected and accepted by the requesting Customs Officer.
- The supplier shall maintain all records related to this Purchase Order for a minimum of seven (7) years and shall make such records available for audit by the U.S. Government Accountability Office (GAO) or the CBP Office of Inspector General upon request.
- Any modifications to this Purchase Order, including changes in quantity, delivery schedule, or scope of services, must be submitted in writing and approved by the undersigned Customs Officer or his designated supervisor before execution.
- The supplier shall comply with all applicable U.S. trade laws, including the Trade Act of 1974, the Tariff Act of 1930, and any Buy American Act provisions where applicable to the items procured.
- In the event of a dispute arising from this Purchase Order, the parties agree to resolve the matter through the CBP Procurement Dispute Resolution process in Los Angeles, California, before resorting to litigation in the United States federal courts.
5. Authorization and Acceptance
BUYER (Customs Officer)
Daniel R. Whitfield
Senior Customs Officer, CBP
Port of Los Angeles, United States
Signature & DateSUPPLIER (Authorized Representative)
Pacific Security & Trade Equipment Co., Inc.
Los Angeles, California
Signature & DateAPPROVING OFFICER
CBP Port Director, Los Angeles
United States
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