Purchase Order Diplomat in Afghanistan Kabul –Free Word Template Download with AI

This Purchase Order is issued by the Diplomatic Corps stationed in Afghanistan Kabul to procure a comprehensive set of Diplomat-branded office furniture, secure communication equipment, and administrative supplies required for the continued operation of the diplomatic mission. All items specified herein shall conform to the Diplomat quality standard (DQS-4) and shall be delivered to the designated receiving facility within the Embassy Compound in Afghanistan Kabul. This Purchase Order supersedes all prior verbal agreements and informal requests related to the same procurement cycle.

All goods covered by this Purchase Order shall be delivered to the Diplomatic Receiving Warehouse, Embassy Compound, Shahr-e-Naw, Afghanistan Kabul, no later than 30 August 2025. The Seller, Diplomat International Procurement & Logistics Ltd., shall arrange all international freight, customs clearance at Kabul International Airport (KBL), and final ground transport to the Afghanistan Kabul compound. Delivery shall be made under Incoterms 2020: DDP (Delivered Duty Paid) – Afghanistan Kabul. The Seller assumes full risk of loss or damage until the goods are physically received and inspected by the Diplomat Procurement Officer at the Afghanistan Kabul site.

Payment for this Purchase Order shall be made via irrevocable letter of credit issued by the Diplomatic Treasury, Afghanistan Kabul, in favor of Diplomat International Procurement & Logistics Ltd. The payment schedule is as follows: (a) 30% advance payment upon execution of this Purchase Order; (b) 50% upon confirmed shipment and presentation of bill of lading; (c) 20% upon successful delivery, inspection, and acceptance of all Diplomat items at the Afghanistan Kabul receiving facility. All payments shall be denominated in United States Dollars (USD).

Each Diplomat item delivered under this Purchase Order shall be subject to a 14-calendar-day inspection period commencing from the date of physical receipt at Afghanistan Kabul. The Diplomat Procurement Officer, in coordination with the Mission's Technical Services Unit, shall verify that all goods conform to the specifications outlined in this document and to the Diplomat quality standard (DQS-4). Any item found to be defective, damaged in transit, or non-conforming shall be rejected in writing, and the Seller shall replace or repair the affected Diplomat item at no additional cost to the Buyer within 30 days of the rejection notice.

The Seller warrants that all Diplomat products supplied under this Purchase Order are new, unused, and free from material defects. A minimum warranty period of 24 months shall apply to all electronic and mechanical Diplomat items, and 5 years to all furniture and structural components. The Seller shall provide remote technical support and, where necessary, dispatch a certified Diplomat service technician to Afghanistan Kabul within 10 business days of a valid warranty claim.

This Purchase Order is executed under the authority of the Diplomatic Corps in Afghanistan Kabul and is governed by the Vienna Convention on Diplomatic Relations (1961) and the Vienna Convention on Consular Relations (1963). All goods procured hereunder are intended exclusively for official diplomatic use within the Afghanistan Kabul mission and shall not be resold, transferred, or repurposed without written authorization from the Chief of Mission. Disputes arising from this Purchase Order shall be resolved through diplomatic channels and, failing mutual agreement, by arbitration under the rules of the International Chamber of Commerce (ICC), with the seat of arbitration in Geneva, Switzerland.

This Purchase Order becomes effective upon signature by both parties. The Buyer's signature constitutes formal authorization for the Seller to commence procurement, manufacturing (if applicable), and logistics arrangements for the Diplomat items specified herein for delivery to Afghanistan Kabul. No modification to this Purchase Order shall be valid unless executed in writing by both the Diplomat Procurement Officer and the authorized representative of the Seller.