Purchase Order Diplomat in India Mumbai –Free Word Template Download with AI

This Purchase Order is issued by Shree Vardhman Trading & Enterprise Pvt. Ltd., India Mumbai, for the procurement of the following Diplomat branded products and related services. All Diplomat items listed below are to be delivered to our registered warehouse in India Mumbai unless otherwise specified.

All Diplomat products covered under this Purchase Order shall be delivered to the following location in India Mumbai:

Delivery Address: Warehouse 7, Shree Vardhman Trading & Enterprise Pvt. Ltd., Plot 23, MIDC Industrial Area, Andheri East, India Mumbai, Maharashtra 400093

Delivery Deadline: Within 21 (twenty-one) calendar days from the date of this Purchase Order, i.e., on or before 05 July 2025.

Delivery Conditions: The Diplomat supplier shall ensure that all items are packed in original Diplomat branded packaging with adequate protective material. Delivery shall be made during business hours (09:00 AM to 06:00 PM, Monday to Saturday) at the India Mumbai warehouse. The supplier is responsible for all transit risks until the goods are physically received and signed for by our India Mumbai receiving team.

Payment against this Purchase Order for Diplomat goods shall be made as follows:

• Advance Payment: 30% of the Grand Total (INR 7,88,152.50) within 5 working days of Purchase Order confirmation via NEFT/RTGS to the seller's bank account.
• Balance Payment: 70% of the Grand Total (INR 18,39,022.50) within 15 days of successful delivery and acceptance of all Diplomat items at our India Mumbai warehouse, subject to quality inspection.
• Payment Mode: Electronic bank transfer (NEFT/RTGS) from Shree Vardhman Trading & Enterprise Pvt. Ltd., India Mumbai, to Diplomat International Distribution Co. (India) Ltd.

All Diplomat products must conform to the specifications, materials, and finish standards as per the Diplomat International product catalogue (Edition 2025). Upon delivery at our India Mumbai facility, a quality inspection team shall verify each Diplomat item against the Purchase Order line items. Any Diplomat product found to be defective, damaged in transit, or non-conforming shall be rejected and replaced at the supplier's sole cost within 7 working days. The Diplomat supplier warrants that all goods are new, unused, and free from manufacturing defects for a minimum period of 12 months from the date of delivery in India Mumbai.

1. This Purchase Order is governed by the laws of India and shall be interpreted in accordance with the Indian Contract Act, 1872, and applicable GST regulations as enforced in India Mumbai and the state of Maharashtra.
2. The Diplomat supplier shall provide a valid GST invoice along with the delivery challan for all items listed in this Purchase Order.
3. Any modification or amendment to this Purchase Order must be made in writing and signed by authorized representatives of both parties. Verbal agreements regarding Diplomat product specifications, quantities, or pricing shall not be valid.
4. In the event of force majeure (natural disasters, government restrictions, or national emergencies affecting India Mumbai), either party may suspend obligations with written notice within 48 hours.
5. The Diplomat supplier shall maintain product liability insurance covering all Diplomat goods in transit and in storage within India Mumbai for the duration of this Purchase Order.
6. Disputes arising from this Purchase Order shall be resolved through arbitration in India Mumbai in accordance with the Arbitration and Conciliation Act, 1996. The seat of arbitration shall be India Mumbai, Maharashtra.
7. This Purchase Order does not create a partnership, joint venture, or agency relationship between the parties.

By signing this Purchase Order, the Diplomat supplier acknowledges receipt of this document and agrees to fulfill all line items, delivery timelines, quality standards, and payment terms as specified herein. The buyer, Shree Vardhman Trading & Enterprise Pvt. Ltd., India Mumbai, confirms that the funds for this Purchase Order have been allocated and that the Diplomat products listed are required for operational and corporate gifting purposes within India Mumbai.