Purchase Order Diplomat in India New Delhi –Free Word Template Download with AI
Diplomat International Trading & Supply Co.
Registered Office: 14, Connaught Place, New Delhi, India – 110001
Phone: +91-11-4567-8900 | Email: [email protected]
| Sl. No. | Description of Goods (Diplomat Brand) | SKU / Model | Qty | Unit | Unit Price (INR) | Amount (INR) |
|---|---|---|---|---|---|---|
| 1 | Diplomat Executive Leather Desk – Walnut Finish, 1800mm x 900mm, with integrated cable management and dual-drawer pedestal | DIP-EXD-1800-W | 25 | Pcs | 1,85,000.00 | 46,25,000.00 |
| 2 | Diplomat Ergonomic Mesh Office Chair – Black, with lumbar support, 4D armrests, and adjustable headrest | DIP-ERG-CH-BLK | 100 | Pcs | 42,500.00 | 42,50,000.00 |
| 3 | Diplomat Standing Desk – Electric Height-Adjustable, 1600mm x 800mm, dual-motor, memory presets | DIP-STD-1600-D | 40 | Pcs | 98,000.00 | 39,20,000.00 |
| 4 | Diplomat Conference Table – Oval, 3000mm x 1200mm, with built-in power and data ports, walnut veneer | DIP-CONF-3000-O | 6 | Pcs | 3,20,000.00 | 19,20,000.00 |
| 5 | Diplomat Modular Storage Cabinet – 4-Drawer, Steel Body, Lockable, 900mm H x 450mm W | DIP-STC-4DR-S | 60 | Pcs | 28,500.00 | 17,10,000.00 |
| 6 | Diplomat Acoustic Wall Panels – Fabric-Wrapped, 1200mm x 600mm, NRC 0.95, Charcoal Grey | DIP-AWP-1260-CG | 200 | Pcs | 8,200.00 | 16,40,000.00 |
| 7 | Diplomat LED Task Lamp – Articulating Arm, 3 Color Temperatures, USB-C Charging Port | DIP-LMP-LED-A | 100 | Pcs | 6,800.00 | 6,80,000.00 |
| 8 | Diplomat Reception Desk – L-Shaped, 2400mm x 1200mm, with under-counter storage and LED accent lighting | DIP-REC-2400-L | 4 | Pcs | 1,65,000.00 | 6,60,000.00 |
| Subtotal (INR) | 1,94,05,000.00 | |||||
| GST @ 18% (INR) | 34,92,900.00 | |||||
| Freight & Installation – New Delhi, India (INR) | 2,50,000.00 | |||||
| TOTAL AMOUNT DUE (INR) | 2,31,47,900.00 | |||||
- Acceptance: This Purchase Order (PO/ND/DIP/2025/00472) constitutes a binding offer by Diplomat International Trading & Supply Co., New Delhi, India, to purchase the Diplomat-branded goods listed above. The supplier, Diplomat Global Office Solutions Pvt. Ltd., shall confirm acceptance in writing within five (5) business days of receipt of this Purchase Order.
- Quality Standards: All Diplomat products delivered under this Purchase Order must conform to the specifications, dimensions, materials, and finish samples previously approved by the Buyer. Any item found to be defective, non-conforming, or damaged upon delivery to New Delhi, India, shall be replaced at the Supplier's sole cost within fourteen (14) calendar days.
- Delivery to New Delhi, India: The Supplier shall arrange and bear all costs associated with the transportation, unloading, and on-site installation of the Diplomat goods at the Buyer's premises located at 14, Connaught Place, New Delhi, India – 110001. Delivery must be completed no later than 30 July 2025. Late delivery shall attract a penalty of 0.5% of the total Purchase Order value per day of delay, capped at 10% of the total value.
- Payment: Payment of the total amount of INR 2,31,47,900.00 (Rupees Two Crore Thirty-One Lakh Forty-Seven Thousand Nine Hundred Only) shall be made via NEFT/RTGS to the Supplier's designated bank account within forty-five (45) days from the date of a valid tax invoice issued upon successful delivery and installation in New Delhi, India. No advance payment is required under this Purchase Order.
- Warranty: All Diplomat furniture and equipment supplied under this Purchase Order shall carry a minimum manufacturer's warranty of five (5) years for structural components and two (2) years for electronic and mechanical parts (including electric desk motors, LED lamps, and locking mechanisms). The warranty shall be serviced locally in New Delhi, India, by an authorized Diplomat service partner.
- Compliance with Indian Regulations: The Supplier warrants that all Diplomat goods shall comply with applicable Indian standards, including BIS (Bureau of Indian Standards) requirements, GST regulations, and any local municipal by-laws pertaining to commercial furniture installation in New Delhi, India. The Supplier shall provide all necessary compliance certificates, material test reports, and fire-safety certifications at the time of delivery.
- Intellectual Property: The "Diplomat" brand name, logos, and product designs referenced in this Purchase Order are the exclusive intellectual property of Diplomat Global Office Solutions Pvt. Ltd. The Buyer shall not reproduce, rebrand, or alter the Diplomat branding on any supplied goods without prior written consent.
- Dispute Resolution: Any dispute arising out of or in connection with this Purchase Order shall be resolved by arbitration in New Delhi, India, in accordance with the Arbitration and Conciliation Act, 1996. The seat of arbitration shall be New Delhi, India, and the proceedings shall be conducted in English.
- Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of India. The courts of New Delhi, India, shall have exclusive jurisdiction over any matters not referred to arbitration.
- Force Majeure: Neither party shall be liable for failure to perform obligations under this Purchase Order due to events beyond reasonable control, including but not limited to natural disasters, government-imposed restrictions, or pandemics affecting operations in New Delhi, India or elsewhere.
For and on behalf of the Buyer:
Diplomat International Trading & Supply Co., New Delhi, India
Ms. Priya Sharma
Procurement Manager
Date: _______________
For and on behalf of the Supplier:
Diplomat Global Office Solutions Pvt. Ltd., Bengaluru, India
Mr. Arjun Mehta
Head of Sales
Date: _______________
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