Purchase Order Diplomat in New Zealand Wellington –Free Word Template Download with AI

Organization: Te Whare o te Mana — Wellington Government Services Division

Address: Level 4, 111 Featherston Street, Wellington CBD, Wellington 6011, New Zealand

Attention: Ms. Aroha Tane, Procurement & Logistics Manager

Email: [email protected]

Phone: +64 4 472 8830

IRD Number: 942-771-003

Company: Diplomat Office Solutions (NZ) Limited

Address: Unit 7, 24 Khyber Lane, Lower Hutt, Wellington 5019, New Zealand

Attention: Mr. James Calloway, Regional Sales Director — Diplomat Wellington Region

Email: [email protected]

Phone: +64 4 567 2214

Supplier Code: DIP-WLG-0092

This Purchase Order is issued by the Wellington Government Services Division for the supply, delivery, installation, and commissioning of Diplomat brand professional office furniture, ergonomic workstations, and administrative equipment. All items specified herein must conform to the Diplomat product catalogue (Edition 2025, New Zealand Pacific Rim specification) and must meet the Australian/New Zealand Standards (AS/NZS) for office furniture safety, fire resistance, and environmental compliance. The Diplomat products ordered under this Purchase Order are intended for the refurbishment of the Wellington CBD administrative suite and the establishment of a new Diplomat-designated diplomatic liaison office on Level 4 of the Featherston Street facility.

All Diplomat items listed in this Purchase Order shall be delivered to the receiving address in Wellington CBD, New Zealand, no later than 08 July 2025. Delivery must be scheduled between the hours of 08:00 and 16:00 NZST on a weekday. The Diplomat supplier is responsible for all freight, insurance in transit, unloading, and on-site assembly within the Wellington metropolitan area. A minimum of 48 hours' written notice must be provided to the Buyer's site coordinator prior to the delivery date. All Diplomat packaging materials must be removed from the premises and disposed of in accordance with New Zealand waste management regulations. Installation of the Diplomat conference tables, acoustic partitions, and reception desk must be completed and inspected by the end of the delivery day.

1. This Purchase Order is governed by the laws of New Zealand and the New Zealand Consumer Guarantees Act 1993. All disputes shall be resolved in the courts of Wellington, New Zealand.
2. All Diplomat products supplied under this Purchase Order carry a minimum 5-year manufacturer's warranty against defects in materials and workmanship, as per the standard Diplomat New Zealand warranty schedule.
3. Payment of the total amount of NZD 164,832.50 shall be made within 30 calendar days of the date of the supplier's tax invoice, by electronic funds transfer (EFT) to the account nominated by Diplomat Office Solutions (NZ) Limited.
4. The supplier warrants that all Diplomat items are new, unused, and conform to the specifications outlined in the Diplomat 2025 Pacific Rim product catalogue. Any non-conforming items must be replaced at the supplier's sole cost within 10 business days of written notice.
5. Delivery is FOB Wellington CBD. Risk of loss passes to the Buyer upon signed delivery receipt at the receiving address in New Zealand Wellington.
6. The supplier must comply with all applicable New Zealand occupational health and safety requirements (HSAR 2015) during the installation phase in Wellington.
7. Early delivery is at the supplier's risk and cost. Late delivery beyond 08 July 2025 shall incur a penalty of 1.5% of the total Purchase Order value per calendar day, capped at 10%.
8. This Purchase Order may only be amended in writing, signed by both parties. Verbal modifications are not binding.
9. The supplier shall provide a full compliance certificate for each Diplomat item, confirming adherence to AS/NZS 4425 (office furniture safety) and AS/NZS 1396 (fire resistance of upholstered furniture).

This Purchase Order has been reviewed and authorised by the undersigned on behalf of the Wellington Government Services Division. The Diplomat supplier acknowledges receipt of this Purchase Order and confirms acceptance of all terms, conditions, and delivery requirements specified herein.