Purchase Order Diplomat in Russia Moscow –Free Word Template Download with AI

This Purchase Order is issued by Moscow Diplomatic Supplies LLC, a registered entity operating within the city of Moscow, Russia, for the procurement of premium Diplomat brand products. The Diplomat brand, renowned worldwide for its high-quality leather briefcases, executive bags, travel accessories, and professional office goods, has been selected as the sole supplier for this procurement cycle. All items referenced in this Purchase Order shall be manufactured, branded, and quality-certified under the Diplomat name and shall meet the specifications required for distribution and retail within the Russia Moscow metropolitan area and surrounding regions.

This document constitutes a binding Purchase Order under the commercial laws of the Russian Federation and the applicable international trade agreements. The terms herein govern the delivery, inspection, payment, and warranty of all Diplomat products ordered under this reference number. The Purchase Order is valid for a period of ninety (90) calendar days from the date of issue, after which a revised Purchase Order must be executed for any outstanding items.

All Diplomat products listed in this Purchase Order shall be delivered to the designated receiving warehouse located at 18 Industrialny Avenue, Moscow, Russia, 127055. The delivery shall be completed no later than 28 August 2025. The supplier, Diplomat International Trading GmbH, is responsible for all international freight, customs clearance at the Russian border, and last-mile delivery within the Moscow city limits. The Incoterms applicable to this Purchase Order are DDP (Delivered Duty Paid) Moscow, Russia. All Diplomat goods must be packaged in original branded Diplomat retail packaging with Russian-language labeling affixed in accordance with Federal Law No. 381-FZ on the protection of consumer rights in the Russian Federation.

The supplier must provide a complete packing list, commercial invoice, certificate of origin, and Diplomat brand authenticity documentation for each shipment. The Moscow receiving team will conduct a physical inspection within five (5) business days of delivery. Any discrepancies in quantity, condition, or branding of the Diplomat items must be reported in writing to the supplier within that inspection window.

Payment for this Purchase Order shall be made in Euro (EUR) via international wire transfer to the account designated by Diplomat International Trading GmbH. The payment schedule is as follows: fifty percent (50%) of the total Purchase Order value, amounting to EUR 129,575.00, shall be remitted within ten (10) business days of the mutual signing of this document. The remaining fifty percent (50%), amounting to EUR 129,575.00, shall be due within fifteen (15) business days following successful inspection and acceptance of all Diplomat goods at the Moscow warehouse. Late payments shall incur an interest charge of 1.5% per month, calculated on the outstanding balance.

This Purchase Order is executed in two (2) original copies, one for each party. By signing below, both parties acknowledge and agree to all terms, conditions, and obligations set forth in this document regarding the procurement and delivery of Diplomat products to Russia Moscow.