Purchase Order Education Administrator in Ethiopia Addis Ababa –Free Word Template Download with AI
Ethiopia Addis Ababa | Federal Democratic Republic of Ethiopia
PO No.: EAA-EDU-2025-0047Date of Issue: 15 June 2025
Valid Until: 15 September 2025
PURCHASER (BUYER)
Organization: Addis Ababa Education Development Authority
Address: Bole Road, Addis Ababa, Ethiopia
Phone: +251-11-551-2347
Email: [email protected]
Tax Identification No.: ET-0447-8821-3356
Authorized Officer: Dr. Selamawit Tesfaye, Director of Human Capital
SUPPLIER / SERVICE PROVIDER
Organization: Horn of Africa Educational Consulting PLC
Address: Piassa Avenue, Addis Ababa, Ethiopia
Phone: +251-11-662-8891
Email: [email protected]
Tax Identification No.: ET-0912-4457-8821
Authorized Representative: Mr. Dawit Alemu, Managing Director
1. Download and customize a professional Purchase Order Education Administrator Ethiopia Addis Ababa Word template. Perfect for business, legal, and personal use. Editable and ready to boost your productivity. OF PURCHASED SERVICES
This Purchase Order is issued by the Addis Ababa Education Development Authority to formally procure the professional services of a qualified Education Administrator for the period of twelve (12) months, commencing 1 August 2025 and concluding 31 July 2026. The Education Administrator shall be deployed to the Addis Ababa City Administration, Woreda 03 Education Office, located in the heart of Ethiopia Addis Ababa, to oversee the operational management, curriculum coordination, and institutional planning of public secondary schools within the designated administrative zone.
The scope of services encompasses the following key responsibilities:
| Item No. | Description of Service | Quantity | Unit | Unit Price (ETB) | Total (ETB) |
|---|---|---|---|---|---|
| 01 | Monthly professional fee for Education Administrator – Curriculum oversight, staff supervision, and academic planning | 12 | Months | 85,000.00 | 1,020,000.00 |
| 02 | Education Administrator – School inspection and quality assurance reporting (quarterly) | 4 | Quarters | 15,000.00 | 60,000.00 |
| 03 | Education Administrator – Teacher training and professional development coordination | 6 | Sessions | 12,500.00 | 75,000.00 |
| 04 | Education Administrator – Annual strategic planning and budget formulation for Woreda 03 schools | 1 | Report | 45,000.00 | 45,000.00 |
| 05 | Education Administrator – Stakeholder engagement and community liaison in Ethiopia Addis Ababa | 12 | Months | 8,000.00 | 96,000.00 |
| 06 | Education Administrator – Data management, enrollment tracking, and MIS reporting | 12 | Months | 10,000.00 | 120,000.00 |
| SUBTOTAL | 1,416,000.00 | ||||
| VAT (15% – Ethiopian Federal Tax Authority) | 212,400.00 | ||||
| GRAND TOTAL (ETB) | 1,628,400.00 | ||||
2. QUALIFICATION REQUIREMENTS FOR THE EDUCATION ADMINISTRATOR
The Education Administrator engaged under this Purchase Order must satisfy the following minimum qualifications as mandated by the Ethiopian Ministry of Education and the Addis Ababa City Administration:
- A minimum of a Master's degree in Education Administration, Educational Leadership, or a closely related field from a recognized Ethiopian or internationally accredited university.
- A minimum of five (5) years of progressive experience in educational administration, with at least two (2) years in a supervisory or managerial capacity within the Ethiopian public education system.
- Fluency in Amharic and English, with working proficiency in Afaan Oromo or Tigrinya being a strong advantage for effective communication within Ethiopia Addis Ababa communities.
- Valid professional certification from the Ethiopian Teachers' Service Commission or equivalent regulatory body.
- Demonstrated knowledge of the Ethiopian national curriculum framework, the Education Sector Development Plan (ESDP), and the Addis Ababa City Education Sector Strategy.
- Clean criminal record certificate and a valid national identity card issued by the Addis Ababa City Administration.
3. TERMS AND CONDITIONS
- Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of the Federal Democratic Republic of Ethiopia, specifically the Ethiopian Civil Code, the Public Procurement and Property Administration Proclamation No. 1160/2019, and all applicable regulations of the Addis Ababa City Administration.
- Payment Terms: Payment shall be made in Ethiopian Birr (ETB) via bank transfer to the account designated by the service provider. Invoices shall be submitted on the last working day of each month. Payment shall be processed within thirty (30) calendar days of receipt of a valid invoice and satisfactory performance verification by the Addis Ababa Education Development Authority.
- Commencement and Duration: The Education Administrator shall commence duties on 1 August 2025 at the Woreda 03 Education Office, Addis Ababa, Ethiopia. The engagement period is twelve (12) months, subject to annual performance review and potential renewal by mutual written agreement.
- Performance Standards: The Education Administrator shall submit monthly progress reports, quarterly inspection summaries, and an annual strategic plan to the Director of Human Capital. Failure to meet deliverable milestones for two consecutive months shall constitute grounds for termination with thirty (30) days' written notice.
- Confidentiality: The Education Administrator shall maintain strict confidentiality regarding student records, staff personnel files, and institutional financial data in compliance with the Ethiopian Data Protection Proclamation No. 1104/2019.
- Termination: Either party may terminate this Purchase Order with sixty (60) days' written notice. In the event of material breach, termination may be effected with fourteen (14) days' notice. All outstanding payments for services rendered up to the termination date shall be settled within thirty (30) days.
- Dispute Resolution: Any dispute arising from this Purchase Order shall first be resolved through amicable negotiation. If unresolved within thirty (30) days, the matter shall be referred to the Addis Ababa City Arbitration Board, and failing that, to the competent courts of Ethiopia Addis Ababa.
- Force Majeure: Neither party shall be liable for failure to perform obligations due to events beyond reasonable control, including but not limited to natural disasters, government-imposed restrictions, or public health emergencies as declared by the Ethiopian Federal Government.
- Tax Compliance: All applicable taxes, including Value Added Tax (VAT) at the rate of 15% as determined by the Ethiopian Federal Tax Authority, shall be clearly itemized on all invoices. Withholding tax, where applicable, shall be deducted at source in accordance with Ethiopian tax law.
- Work Location: All services under this Purchase Order shall be performed at the designated offices within Ethiopia Addis Ababa, unless prior written authorization is granted for off-site engagements such as inter-woreda coordination meetings or national education conferences.
4. DELIVERY AND ACCEPTANCE
The service provider shall ensure that the Education Administrator is fully onboarded, has completed all necessary registration with the Addis Ababa City Administration, and has received access to all relevant institutional systems no later than 28 July 2025. Acceptance of the Education Administrator's services shall be confirmed in writing by the Director of Human Capital upon satisfactory completion of the first thirty (30) days of service delivery.
5. AUTHORIZED SIGNATORIES
For and on behalf of the Purchaser:
Dr. Selamawit Tesfaye
Director of Human Capital
Addis Ababa Education Development Authority
Signature: ___________________________
Date: ___________________________
Official Seal:
For and on behalf of the Service Provider:
Mr. Dawit Alemu
Managing Director
Horn of Africa Educational Consulting PLC
Signature: ___________________________
Date: ___________________________
Official Seal:
6. ADDITIONAL NOTES
This Purchase Order constitutes a binding procurement instrument for the engagement of an Education Administrator within the jurisdiction of Ethiopia Addis Ababa. All communications, amendments, and supplementary agreements related to this order must be made in writing and signed by both authorized parties. This document is issued in two (2) original copies, one retained by each party. The Education Administrator engaged under this order shall adhere to the code of conduct established by the Addis Ababa City Administration and the Ethiopian Ministry of Education. Any changes to the scope, duration, or financial terms of this Purchase Order require a formal amendment document countersigned by both parties and, where applicable, approval from the Addis Ababa City Finance Bureau.
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