Purchase Order Education Administrator in United Kingdom Birmingham –Free Word Template Download with AI
Ref: PO-BHM-2025-0047
Procurement of Education Administrator Services – Birmingham, United Kingdom
Date of Issue: 14th June 2025
This Purchase Order is issued by Birmingham Metropolitan Education Trust to procure the services of a qualified Education Administrator to be deployed at the Trust's primary and secondary school sites located throughout the city of Birmingham, United Kingdom. The Education Administrator shall be responsible for managing day-to-day administrative operations, coordinating curriculum scheduling, maintaining student records in compliance with UK data protection legislation, liaising with parents and guardians, processing enrolment documentation, and ensuring that all administrative workflows within the educational institutions operate efficiently and in accordance with the standards set by the Department for Education, United Kingdom.
The role of Education Administrator is critical to the operational integrity of the Trust's schools in Birmingham. The appointed individual must demonstrate a thorough understanding of the UK education system, familiarity with the National Curriculum, and the ability to manage multi-site administrative functions across the Birmingham metropolitan area. The Purchase Order encompasses the full employment package, including remuneration, statutory benefits, professional development, and all necessary equipment to enable the Education Administrator to perform duties effectively within the Birmingham, United Kingdom educational framework.
| Item No. | Description | Quantity | Unit Price (GBP) | Extended Price (GBP) |
|---|---|---|---|---|
| 01 | Annual base salary for Education Administrator (37.5 hrs/week, Birmingham, UK) | 1 | 38,500.00 | 38,500.00 |
| 02 | Statutory employer's National Insurance contributions (UK rate) | 1 | 5,390.00 | 5,390.00 |
| 03 | Pension contributions – Birmingham local government scheme (12.5%) | 1 | 4,812.50 | 4,812.50 |
| 04 | Professional indemnity insurance – Education Administrator role | 1 | 1,200.00 | 1,200.00 |
| 05 | Workstation equipment (laptop, dual monitors, ergonomic chair – Birmingham office) | 1 | 2,850.00 | 2,850.00 |
| 06 | Annual CPD training budget for Education Administrator (UK education standards) | 1 | 1,500.00 | 1,500.00 |
| 07 | Software licences (SIS, Microsoft 365, safeguarding tools – UK compliant) | 1 | 1,100.00 | 1,100.00 |
| 08 | Recruitment and onboarding fees – Education Administrator, Birmingham | 1 | 3,200.00 | 3,200.00 |
| 09 | DBS Enhanced Check and right-to-work verification (UK statutory) | 1 | 150.00 | 150.00 |
| 10 | Annual travel allowance – Birmingham metropolitan area (multi-site) | 1 | 1,800.00 | 1,800.00 |
| Subtotal (GBP) | 60,502.50 | |||
| VAT @ 20% (where applicable, United Kingdom) | 12,100.50 | |||
| TOTAL PURCHASE ORDER VALUE (GBP) | 72,603.00 | |||
- Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of England and Wales, United Kingdom. Any disputes arising from this Purchase Order shall be subject to the exclusive jurisdiction of the courts of Birmingham, United Kingdom.
- Commencement Date: The Education Administrator shall commence duties on 1st September 2025, aligning with the start of the UK academic year. All onboarding, DBS clearance, and right-to-work verification must be completed no later than 22nd August 2025.
- Payment Terms: Payment shall be made within 30 days of receipt of a valid invoice from EducatePro Staffing Solutions Ltd. Invoices must reference this Purchase Order number (PO-BHM-2025-0047) and be submitted to the accounts department at Birmingham Metropolitan Education Trust, Corporation Street, Birmingham, B4 7BY, United Kingdom.
- Performance Standards: The Education Administrator shall meet all performance benchmarks as outlined in the Trust's HR policy for administrative staff within the Birmingham education sector. Quarterly performance reviews shall be conducted by the Head of Administration.
- Confidentiality and Data Protection: The Education Administrator shall comply fully with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. All student and staff records handled in Birmingham, United Kingdom, must be processed in strict accordance with these regulations.
- Termination: Either party may terminate this Purchase Order with 8 weeks' written notice. In the event of termination, the Education Administrator shall complete all outstanding administrative tasks and hand over records to the Trust's designated successor within the notice period.
- Health and Safety: The Education Administrator shall adhere to all health and safety protocols as mandated by the Health and Safety at Work etc. Act 1974, applicable to all school premises in Birmingham, United Kingdom.
- Warranty: EducatePro Staffing Solutions Ltd warrants that the Education Administrator supplied under this Purchase Order holds all necessary qualifications, certifications, and clearances required for administrative roles within the UK education sector.
The Education Administrator shall be deemed delivered and accepted upon successful completion of the 12-week probationary period, provided all performance indicators are met. Acceptance shall be confirmed in writing by the Director of Operations, Birmingham Metropolitan Education Trust. Should the Education Administrator fail to meet the required standards during probation, this Purchase Order may be terminated without further liability beyond the probationary period costs.
Authorised by (Buyer):
Dr. Margaret Holloway
Director of Operations
Birmingham Metropolitan Education Trust
Birmingham, United Kingdom
Signature & Date
Accepted by (Supplier):
James Thornton
Contracts Manager
EducatePro Staffing Solutions Ltd
Birmingham, United Kingdom
Signature & Date
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