Purchase Order Electrician in Uganda Kampala –Free Word Template Download with AI

Purchase Order

Purchase Order No.:	KES-PO-2025-00482	Date of Issue:	12 June 2025
Required Delivery Date:	28 June 2025	Payment Terms:	Net 30 Days from Invoice
Project Reference:	KES-PRJ-2025-017 – Residential Complex Wiring	Currency:	Uganda Shillings (UGX)

Parties to This Purchase Order

Buyer (Purchasing Entity)

Kampala Electrical Solutions Ltd.

Plot 14, Kampala Road

Kampala, Uganda

P.O. Box 23456, Kampala

Contact: Mr. David Okello, Procurement Manager

Email: [email protected]

Supplier / Service Provider

Master Volt Electrician Services

Plot 7, Ntinda Business Park

Kampala, Uganda

P.O. Box 8912, Kampala

Contact: Mr. Samuel Mugisha, Lead Electrician

Email: [email protected]

Uganda Electrical Contractors License: UECL/2024/00341

Scope of Work and Line Items

This Purchase Order is issued by Kampala Electrical Solutions Ltd. to Master Volt Electrician Services for the provision of professional Electrician services and associated electrical materials for the residential complex project located in the Ntinda area of Uganda Kampala. The Electrician engaged under this Purchase Order shall be fully licensed, insured, and in compliance with all regulations set forth by the Uganda National Electrical Inspectorate and the Energy Regulation Authority of Uganda.

No.	Description of Electrician Service / Item	Quantity	Unit	Unit Price (UGX)	Total (UGX)
1	Complete electrical wiring installation for 12 residential units (copper cable, conduits, junction boxes) – Electrician labour and materials	12	Units	4,500,000	54,000,000
2	Installation of main distribution boards, circuit breakers, and earthing systems per unit – Electrician labour	12	Units	1,200,000	14,400,000
3	Supply and installation of LED lighting fixtures, ceiling fans, and socket outlets – Electrician labour and materials	12	Units	2,800,000	33,600,000
4	External lighting, security lighting, and street lamp installation along the complex perimeter – Electrician labour and materials	1	Lot	8,500,000	8,500,000
5	Installation of backup generator changeover switch and automatic transfer system – Electrician labour and materials	1	System	6,200,000	6,200,000
6	Final inspection, testing, and certification of all electrical installations by a licensed Electrician in Uganda Kampala	1	Lot	1,500,000	1,500,000
7	Provision of as-built electrical drawings, operation manuals, and warranty documentation	1	Lot	500,000	500,000
Subtotal:					118,700,000
VAT (18%):					21,366,000
Grand Total (UGX):					140,066,000

Note: All prices are quoted in Uganda Shillings (UGX) and are inclusive of all materials, tools, and the Electrician's labour. The Electrician shall bear all costs associated with transportation of materials to the Uganda Kampala project site. Any additional work not specified in this Purchase Order shall require a written variation order signed by both parties before commencement. Terms and Conditions

Compliance with Regulations: The Electrician shall perform all work in strict accordance with the Uganda Electricity Act, the National Building Regulations, and all standards published by the Uganda National Electrical Inspectorate. All installations must meet the safety codes applicable in Uganda Kampala and the broader Kampala Capital City Metropolitan Authority jurisdiction.
Licensing and Insurance: The Electrician must hold a valid Uganda Electrical Contractors License (UECL) and maintain comprehensive public liability insurance of not less than UGX 500,000,000 for the duration of the project. Copies of these documents must be submitted prior to commencement of work.
Commencement and Completion: The Electrician shall commence work within three (3) business days of the date of this Purchase Order and shall complete all work no later than 28 June 2025. Delays attributable to the Electrician shall incur a penalty of UGX 500,000 per calendar day of delay.
Payment Schedule: Payment shall be made in three tranches: 30% upon commencement, 50% upon completion of wiring and distribution board installation, and 20% upon final inspection, certification, and handover. All payments shall be made via bank transfer to the Electrician's designated account in Uganda Kampala within thirty (30) days of receipt of a valid invoice.
Warranty: The Electrician provides a warranty of twenty-four (24) months on all labour and materials supplied under this Purchase Order. Any defects discovered within the warranty period shall be rectified by the Electrician at no additional cost to the Buyer within fourteen (14) days of written notice.
Health, Safety, and Environment: The Electrician shall comply with all occupational health and safety regulations in Uganda. The Electrician is responsible for providing all personal protective equipment (PPE) to his team and for maintaining a safe working environment at the Uganda Kampala project site.
Dispute Resolution: Any dispute arising from this Purchase Order shall first be attempted to be resolved through amicable negotiation. If unresolved within thirty (30) days, the matter shall be referred to arbitration in Kampala, Uganda, in accordance with the Arbitration Act of Uganda. The language of arbitration shall be English.
Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of the Republic of Uganda. The courts of Kampala, Uganda shall have exclusive jurisdiction over any matters not referred to arbitration.
Force Majeure: Neither party shall be liable for failure to perform obligations under this Purchase Order due to events beyond reasonable control, including but not limited to natural disasters, government actions, or civil unrest in Uganda Kampala, provided that the affected party gives prompt written notice.
Confidentiality: Both parties agree to maintain the confidentiality of all commercial terms, technical drawings, and project details disclosed under this Purchase Order for a period of three (3) years following project completion.

Acceptance and Authorization

By signing below, both parties acknowledge and agree to all terms, conditions, and specifications set forth in this Purchase Order. This document constitutes a binding agreement between Kampala Electrical Solutions Ltd. and Master Volt Electrician Services for the Electrician services described herein in Uganda Kampala.

For and on behalf of the Buyer
Kampala Electrical Solutions Ltd.

Name: David Okello
Title: Procurement Manager
Signature: _________________________
Date: _________________________ For and on behalf of the Electrician / Supplier
Master Volt Electrician Services

Name: Samuel Mugisha
Title: Lead Electrician / Proprietor
Signature: _________________________
Date: _________________________

This Purchase Order (KES-PO-2025-00482) was issued by Kampala Electrical Solutions Ltd., Kampala, Uganda. This document is valid for a period of sixty (60) days from the date of issue. For queries regarding this Purchase Order, contact the Procurement Department at +256 772 345 678 or [email protected]. All work referenced herein pertains to Electrician services to be executed within the Uganda Kampala metropolitan area.

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