Purchase Order Firefighter in Egypt Alexandria –Free Word Template Download with AI

All items listed in this Purchase Order shall be delivered to the Alexandria Fire & Rescue Department central warehouse located at Corniche El-Nil Street, Alexandria, Egypt. The supplier is responsible for all transportation, customs clearance (if applicable), and insurance of goods until they are received and inspected by the designated Firefighter Operations Division officer in Egypt Alexandria. Delivery must be completed no later than 15 August 2025. Partial deliveries are not permitted unless explicitly authorized in writing by the Procurement Officer. All packaging must be suitable for the coastal climate of Alexandria, with adequate moisture and salt-air protection for sensitive electronic components such as thermal imaging cameras and radio communication sets.

Every item procured under this Purchase Order must meet or exceed the standards specified in the item descriptions. All Firefighter protective equipment must carry valid NFPA, EN, or ISO certification documentation. The supplier shall provide a Certificate of Conformity and a Material Safety Data Sheet (MSDS) for each product category. Upon delivery to Egypt Alexandria, a joint inspection team comprising two Firefighter officers from the Alexandria Fire & Rescue Department and one independent quality inspector shall verify that all goods conform to the specifications outlined in this Purchase Order. Any non-conforming items must be replaced at the supplier's sole expense within fourteen (14) calendar days of the inspection report.

Payment shall be made in Egyptian Pounds (EGP) via bank transfer to the supplier's designated account. The total Purchase Order value of EGP 10,469,000.00 shall be disbursed as follows: thirty percent (30%) upon confirmed delivery and successful inspection in Egypt Alexandria; sixty percent (60%) upon completion of a thirty-day operational trial period by the Firefighter units; and the remaining ten percent (10%) upon expiration of the twelve-month warranty period with no unresolved defects. Late payment beyond the Net 45-day term shall incur an interest charge of 1.5% per month. The supplier must submit a valid tax invoice (Fatura) for each payment tranche in accordance with Egyptian tax regulations.

The supplier guarantees a minimum twelve (12) month warranty on all Firefighter equipment listed in this Purchase Order, covering manufacturing defects, material failures, and workmanship issues. For electronic items (thermal imaging cameras, SCBA units, radio sets), the warranty extends to eighteen (18) months. The supplier shall maintain a dedicated after-sales service desk accessible to the Egypt Alexandria Fire & Rescue Department for the duration of the warranty. On-site repair or replacement must be completed within five (5) business days of a defect report. The supplier shall also provide two (2) annual calibration and maintenance visits for all SCBA units and thermal imaging cameras at no additional cost during the warranty period.