Purchase Order Firefighter in United States Chicago –Free Word Template Download with AI

City of Chicago Fire Department — Procurement Division

This Purchase Order is issued by the City of Chicago Fire Department to procure a comprehensive package of Firefighter personal protective equipment (PPE), structural firefighting gear, and associated safety accessories. All items specified herein are intended for deployment across the 97 fire stations operating within United States Chicago, ensuring that every Firefighter assigned to active duty in the City of Chicago meets or exceeds the National Fire Protection Association (NFPA) 1971 and NFPA 1801 standards. This Purchase Order supersedes all prior verbal agreements and constitutes the sole binding procurement instrument for the items listed below.

All goods covered by this Purchase Order shall be delivered to the City of Chicago Fire Department Central Warehouse located at 1219 S. Canal Street, Chicago, Illinois 60607, United States. Delivery must be completed no later than August 15, 2025. The supplier shall provide a minimum of ten (10) business days' written notice prior to shipment. Upon receipt, the City of Chicago Fire Department's Quality Assurance team will inspect all Firefighter equipment for conformance to the specifications stated in this Purchase Order and to applicable NFPA standards. Any items found defective, non-conforming, or damaged in transit shall be rejected at the supplier's sole expense, and replacement units must be delivered within fifteen (15) calendar days of the rejection notice.

1. This Purchase Order is governed by the laws of the State of Illinois and the federal laws of the United States. Any disputes arising from this Purchase Order shall be resolved in the Circuit Court of Cook County, Chicago, Illinois.
2. The supplier warrants that all Firefighter equipment delivered under this Purchase Order is new, unused, and free from defects in materials and workmanship for a period of not less than five (5) years from the date of delivery.
3. All equipment must carry current NFPA certification and UL listing where applicable. The supplier shall provide copies of all certification documents with each shipment.
4. Payment shall be made by the City of Chicago via electronic funds transfer (EFT) within forty-five (45) calendar days of receipt of a valid invoice and successful acceptance of the goods. Late payments shall accrue interest at the rate of 1.5% per month.
5. The supplier shall comply with all applicable federal, state, and local regulations of the United States and the City of Chicago, including but not limited to OSHA standards, Illinois Occupational Safety and Health Act, and the City of Chicago Procurement Code (Municipal Code Chapter 3-12).
6. The supplier shall maintain adequate liability insurance, including general liability of not less than $5,000,000 per occurrence and product liability of not less than $10,000,000, naming the City of Chicago as an additional insured.
7. Any modification, amendment, or cancellation of this Purchase Order must be made in writing and signed by authorized representatives of both parties. No oral modification shall be binding.
8. The supplier acknowledges that the Firefighter equipment procured under this Purchase Order is critical to the life-safety operations of the City of Chicago Fire Department and that timely and conforming delivery is of the essence of this contract.
9. The supplier shall not subcontract any portion of the manufacturing or supply obligations under this Purchase Order without prior written consent from the City of Chicago Fire Department Procurement Division.
10. All intellectual property, specifications, and design documents provided by the City of Chicago in connection with this Purchase Order remain the exclusive property of the City of Chicago and shall not be disclosed to third parties.

This Purchase Order has been reviewed and approved in accordance with the City of Chicago's procurement policies and the Illinois Procurement Code. The equipment specified herein is essential to maintaining the operational readiness of the Firefighter personnel who serve the residents of United States Chicago on a daily basis. The City of Chicago Fire Department expects full compliance with all terms set forth in this document. Questions regarding this Purchase Order should be directed to the Procurement Division at the address listed above.