Purchase Order Graphic Designer in Kenya Nairobi –Free Word Template Download with AI
PO Number: PO-KN-2025-04782
Date of Issue: 14 June 2025
Place of Business: Kenya Nairobi
Classification: Professional Creative Services – Graphic Designer Engagement
1. Purpose of This Purchase OrderThis Purchase Order is issued by Savanna Digital Solutions Ltd., a registered company operating in Kenya Nairobi, to formally engage the services of Amara Wanjiku Mwangi, a professional Graphic Designer based in Kenya Nairobi, for the delivery of comprehensive visual design services. This Purchase Order constitutes a binding agreement between the Buyer and the Seller for the scope of work, deliverables, timelines, and compensation as detailed herein. All services referenced in this Purchase Order shall be performed within the jurisdiction of Kenya Nairobi and in compliance with the laws of the Republic of Kenya.
2. Scope of Work – Graphic Designer ServicesThe Graphic Designer engaged under this Purchase Order shall provide the following professional services to the Buyer, all to be executed from the Seller's studio located in Kenya Nairobi:
- Design and development of a complete corporate brand identity package, including logo design, color palette, typography system, and brand guidelines document.
- Creation of print-ready marketing collateral including brochures, business cards, letterheads, and promotional flyers for the Buyer's operations in Kenya Nairobi.
- Design of digital assets for the Buyer's website, social media channels, and email marketing campaigns, ensuring visual consistency across all platforms.
- Development of packaging design for the Buyer's product line, including dielines, 3D mockups, and print specifications.
- Production of presentation templates and infographics for internal and external corporate communications.
- Revision cycles (up to three rounds per deliverable) to ensure the Graphic Designer meets the Buyer's aesthetic and functional requirements.
| Item No. | Description of Graphic Designer Service | Quantity | Unit Price (KES) | Total (KES) |
|---|---|---|---|---|
| 01 | Corporate Brand Identity Package (Logo, Colors, Typography, Guidelines) | 1 | 185,000 | 185,000 |
| 02 | Print Marketing Collateral Design (Brochures, Cards, Letterheads, Flyers) | 1 | 95,000 | 95,000 |
| 03 | Digital Asset Design (Website, Social Media, Email Templates) | 1 | 120,000 | 120,000 |
| 04 | Product Packaging Design (Dielines, 3D Mockups, Print Specs) | 1 | 150,000 | 150,000 |
| 05 | Presentation Templates and Infographic Design | 1 | 65,000 | 65,000 |
| Subtotal: | 615,000 | |||
| VAT (16% – Kenya Revenue Authority): | 98,400 | |||
| GRAND TOTAL (KES): | 713,400 | |||
- A 40% advance payment (KES 285,360) shall be remitted to the Graphic Designer upon acceptance and signing of this Purchase Order by both parties.
- A 35% interim payment (KES 249,690) shall be due upon delivery and approval of the brand identity package and print collateral.
- The remaining 25% balance (KES 178,350) shall be payable within fourteen (14) calendar days of final delivery and written acceptance of all deliverables.
- All payments shall be made via bank transfer to the Seller's account at Equity Bank, Kenya Nairobi, Account No. 0045-1234-5678, in Kenyan Shillings (KES).
- Late payments shall attract interest at the rate of 2% per month as stipulated under the Kenyan Interest Act, Cap 49.
The Graphic Designer shall complete all deliverables within a period of eight (8) weeks from the date of this Purchase Order. The project shall be executed in phases with milestone reviews conducted at the Buyer's office in Kenya Nairobi. The Graphic Designer shall provide weekly progress reports and make all source files (Adobe Illustrator, Photoshop, InDesign) available upon final payment.
6. Terms and Conditions- This Purchase Order is governed by and shall be construed in accordance with the laws of the Republic of Kenya. Any disputes arising from this Purchase Order shall be resolved through arbitration in Kenya Nairobi in accordance with the Arbitration Act, 1995.
- The Graphic Designer warrants that all work delivered under this Purchase Order shall be original, free from intellectual property infringement, and shall not contain any third-party copyrighted material without proper licensing.
- Upon full payment, all intellectual property rights to the final deliverables shall transfer exclusively to the Buyer. The Graphic Designer retains the right to display the work in a professional portfolio, subject to the Buyer's written consent.
- Either party may terminate this Purchase Order with fourteen (14) days' written notice. In the event of termination, the Buyer shall pay for all work completed and approved up to the date of termination.
- The Graphic Designer shall maintain professional indemnity insurance with a minimum cover of KES 5,000,000 throughout the duration of this engagement in Kenya Nairobi.
- All communications regarding this Purchase Order shall be directed to the designated project managers of both parties and shall be conducted in English.
By signing below, both parties acknowledge and agree to all terms, conditions, and obligations set forth in this Purchase Order for the engagement of the Graphic Designer in Kenya Nairobi.
For and on behalf of the BUYER:
Savanna Digital Solutions Ltd.
Signature: ___________________________
Name: David Kipchoge Otieno
Title: Chief Financial Officer
Date: _______________
For and on behalf of the SELLER:
Amara Creative Studio
Signature: ___________________________
Name: Amara Wanjiku Mwangi
Title: Lead Graphic Designer / Proprietor
Date: _______________
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