Purchase Order Human Resources Manager in Italy Rome –Free Word Template Download with AI

Purchase Order No.: PO-ITR-2025-04871
Date of Issue: 14 June 2025
Valid Until: 14 September 2025 Issuing Entity: Roma Capitale – Direzione Risorse Umane
Address: Piazza Navona 46, 00186 Rome, Italy
VAT / P.IVA: IT00000000000 1. Vendor / Service Provider Details

Field	Details
Company Name	Consulenza HR Italia S.r.l.
Registered Address	Via del Corso 112, 00186 Rome, Italy
VAT Number (P.IVA)	IT09876543210
Contact Person	Dott.ssa Maria Grazia Ferrante, Director of Operations
Email	[email protected]
Telephone	+39 06 4567 8901

2. Description of Procured Services

Item	Description	Qty	Unit	Unit Price (EUR)	Total (EUR)
1	Engagement of a certified Human Resources Manager to oversee all personnel administration, recruitment, onboarding, and employee relations functions for the issuing entity. The Human Resources Manager shall operate exclusively within the metropolitan area of Italy Rome, ensuring full compliance with Italian labour law (D.Lgs. 81/2008 – Testo Unico sulla Sicurezza) and the applicable CCNL (Contratto Collettivo Nazionale di Lavoro) for the public and private sectors in the Lazio region.	1	Position	5,200.00 / month	62,400.00 / year
2	Comprehensive onboarding and integration programme for the Human Resources Manager, including familiarisation with the internal systems of the issuing entity, access to the HRIS platform hosted in Rome, and orientation to the specific organisational structure of the Italy Rome administrative district. Duration: 30 calendar days from the commencement date.	1	Package	3,500.00	3,500.00
3	Provision of dedicated office workspace, ergonomic equipment, and secure access credentials at the primary office located in Piazza Navona 46, Italy Rome. Includes monthly utility allocation, high-speed internet connectivity, and access to the internal document management system.	12	Months	450.00	5,400.00
4	Annual professional development and continuing education budget allocated to the Human Resources Manager, covering attendance at HR conferences in Rome and other Italian cities, certification renewals (e.g., CIPD-equivalent Italian credentials), and specialised training in Italian employment law updates issued by the Ministero del Lavoro e delle Politiche Sociali.	1	Year	2,800.00	2,800.00
5	Legal and compliance advisory support for the Human Resources Manager regarding collective bargaining agreements, INPS (Istituto Nazionale della Previdenza Sociale) contributions, INAIL insurance filings, and any disputes before the Tribunale del Lavoro di Roma. Billed on a retainer basis.	12	Months	600.00	7,200.00
Subtotal					81,300.00
VAT (22% – Italian Standard Rate)					17,886.00
TOTAL AMOUNT DUE (EUR)					99,186.00

3. Terms and Conditions

Commencement and Duration: This Purchase Order shall become effective upon mutual written acceptance. The engagement of the Human Resources Manager is for an initial term of twelve (12) months, commencing on 1 July 2025, with the option to renew for successive twelve-month periods subject to mutual agreement. All services shall be rendered within the administrative boundaries of Italy Rome unless prior written authorisation is granted for travel to other Italian municipalities.
Payment Terms: Invoices shall be submitted monthly by the 5th business day for the preceding calendar month. Payment shall be executed via bank transfer (bonifico bancario) within thirty (30) days of receipt of a valid invoice. The vendor shall include the Purchase Order number PO-ITR-2025-04871 on all corresponding invoices. Late payments shall accrue interest at the rate prescribed by Article 634 of the Italian Civil Code.
Compliance with Italian Law: The Human Resources Manager shall perform all duties in strict accordance with the Italian Constitution, the Statuto dei Lavoratori (Law 300/1970), GDPR (Regulation (EU) 2016/679) as implemented in Italy by D.Lgs. 196/2003 and its amendments, and all applicable regional regulations of the Lazio region. The vendor warrants that the Human Resources Manager holds all necessary professional qualifications and is registered with the relevant professional order in Rome.
Confidentiality and Data Protection: The Human Resources Manager shall handle all employee personal data in compliance with Italian data protection legislation. A Data Processing Agreement (DPA) shall be executed prior to the commencement of services. All confidential information pertaining to the issuing entity and its personnel shall remain the exclusive property of the entity and shall not be disclosed to any third party without written consent.
Termination: Either party may terminate this Purchase Order with sixty (60) days' written notice. In the event of material breach, termination may be effected with fifteen (15) days' notice. Upon termination, the Human Resources Manager shall complete all outstanding personnel files, transfer all records to the designated successor, and return all company property within ten (10) business days.
Governing Law and Jurisdiction: This Purchase Order shall be governed by and construed in accordance with the laws of the Italian Republic. Any disputes arising from or in connection with this Purchase Order shall be subject to the exclusive jurisdiction of the Tribunale Ordinario di Roma, Italy Rome. The parties agree to attempt mediation before the Camera di Commercio di Roma prior to initiating any judicial proceedings.
Force Majeure: Neither party shall be liable for failure to perform obligations under this Purchase Order due to events beyond reasonable control, including but not limited to natural disasters, government-mandated closures in Italy Rome, or public health emergencies, provided that the affected party notifies the other within five (5) business days.
Anti-Corruption and Transparency: Both parties affirm their commitment to the principles of transparency and good administration as enshrined in D.Lgs. 33/2013 (Italian Transparency Act). No kickbacks, gifts, or undue advantages shall be offered or accepted in connection with this Purchase Order.

4. Acceptance and Authorisation

For and on behalf of the Issuing Entity:

Direzione Risorse Umane – Roma Capitale

Authorised Signatory
Name: Dott. Andrea Conti
Title: Director of Human Resources
Date: _______________

For and on behalf of the Vendor:

Consulenza HR Italia S.r.l.

Authorised Signatory
Name: Dott.ssa Maria Grazia Ferrante
Title: Director of Operations
Date: _______________

This Purchase Order (PO-ITR-2025-04871) constitutes a binding procurement document for the engagement of a Human Resources Manager within the jurisdiction of Italy Rome. It is issued in accordance with the internal procurement regulations of Roma Capitale and applicable Italian public and private procurement legislation. This document is valid only when signed and stamped by both parties. Unauthorised reproduction or distribution is prohibited.

Document Reference: PO-ITR-2025-04871 | Classification: Confidential – Internal Use Only | Page 1 of 1

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