Purchase Order Judge in Germany Frankfurt –Free Word Template Download with AI
Official Procurement Document — Judicial Equipment & Systems Division
Issued for Use in Germany Frankfurt
1. Buyer Information
2. Seller / Supplier Information
3. Description of Goods — "Judge" Case Management System and Associated Equipment
4. Terms and Conditions
Head of Procurement
Date: _______________
Director of Sales & Contracts
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX
| Purchase Order No.: | PO-FRA-2025-00472 |
| Date of Issue: | 14 June 2025 |
| Required Delivery Date: | 15 August 2025 |
| Delivery Location: | Landgericht Frankfurt am Main, Bockenheimer Landstraße 56, 60323 Frankfurt, Germany |
| Currency: | Euro (EUR) |
| Governing Law: | German Commercial Code (Handelsgesetzbuch - HGB) |
| Entity: | Justizverwaltung des Landes Hessen — Judicial Administration of the State of Hesse |
| Department: | Procurement Office for Judicial Infrastructure, Frankfurt am Main |
| Contact Person: | Dr. Margarethe Stein, Head of Procurement |
| Address: | Wilhelmstrasse 1, 60323 Frankfurt am Main, Germany |
| Tax ID (USt-IdNr.): | DE 294 567 890 |
| Entity: | JudicialTech Solutions GmbH |
| Address: | Technologiepark 12, 60549 Frankfurt am Main, Germany |
| Contact Person: | Mr. Klaus Berger, Director of Sales & Contracts |
| Phone: | +49 69 4455 7800 |
| Email: | [email protected] |
This Purchase Order is issued for the acquisition, installation, and initial configuration of the Judge Integrated Case Management System (ICMS), a comprehensive digital platform designed specifically for the administration of judicial proceedings. The Judge system shall be deployed at the Landgericht Frankfurt am Main and its associated regional court facilities within the city of Germany Frankfurt. All hardware, software licenses, and professional services listed below are integral components of the Judge platform and are required to ensure full operational readiness for judicial staff, including presiding judges, court clerks, and legal secretaries.
| Item No. | Description | Qty | Unit Price (EUR) | Total (EUR) |
|---|---|---|---|---|
| 01 | Judge ICMS Software License — Enterprise Edition, perpetual license for 250 concurrent judicial users, including all core modules (case filing, evidence management, scheduling, ruling drafting, and digital signature integration compliant with eIDAS Regulation) | 1 | 485,000.00 | 485,000.00 |
| 02 | Judge ICMS Hardware — 45 dedicated workstations (Intel Xeon W-3400, 128 GB RAM, 4 TB NVMe SSD, 27-inch 4K secure displays) pre-configured for the Judge platform, including tamper-evident hardware seals | 45 | 3,200.00 | 144,000.00 |
| 03 | Judge ICMS Server Infrastructure — 4 rack-mounted servers (dual-socket, 256 GB RAM, 16 TB RAID-10 storage) for on-premises deployment at the Frankfurt court data center, including redundant power supply units and network interface cards | 4 | 28,500.00 | 114,000.00 |
| 04 | Judge ICMS Security Module — Hardware Security Modules (HSM) for cryptographic key management, digital certificate authority setup, and encrypted data-at-rest solutions compliant with BSI (Federal Office for Information Security) guidelines for German judicial institutions | 1 | 67,500.00 | 67,500.00 |
| 05 | Judge ICMS Professional Installation & Configuration Services — On-site deployment at Landgericht Frankfurt am Main, network integration, data migration from legacy systems, and system hardening. Includes 3 weeks of on-site engineering support in Germany Frankfurt | 1 | 92,000.00 | 92,000.00 |
| 06 | Judge ICMS Training Program — Comprehensive training for 250 judicial and administrative staff members, delivered in German and English at the Frankfurt training facility. Includes 5-day instructor-led courses, printed and digital manuals, and certification of completion | 1 | 48,000.00 | 48,000.00 |
| 07 | Judge ICMS Annual Maintenance & Support Contract (Year 1) — 24/7 technical support, software updates, security patches, and guaranteed 4-hour response time for critical system failures. Service level agreement per German public procurement standards | 1 | 78,000.00 | 78,000.00 |
| Subtotal: | € 1,028,500.00 |
| VAT (19% — German Value Added Tax): | € 195,415.00 |
| Grand Total (incl. VAT): | € 1,223,915.00 |
- Delivery: All goods and services under this Purchase Order shall be delivered and made fully operational at the Landgericht Frankfurt am Main, Bockenheimer Landstrasse 56, 60323 Frankfurt, Germany, no later than 15 August 2025. The Judge system must be fully installed, tested, and certified for production use by this date.
- Payment Terms: Payment shall be made in three installments: 30% upon signing of this Purchase Order, 50% upon successful delivery and installation of the Judge system in Frankfurt, and 20% upon final acceptance and completion of all training sessions. Payment shall be made via bank transfer to the account specified by the supplier. All payments are subject to the German public procurement payment regulations (VgV).
- Warranty: The supplier warrants that the Judge ICMS software and all associated hardware shall be free from defects in material and workmanship for a period of 36 months from the date of final acceptance. Any defects discovered during the warranty period shall be remedied at no additional cost to the buyer.
- Compliance: The Judge system and all components must comply with all applicable German and European data protection regulations, including the GDPR (DSGVO), the German Federal Data Protection Act (BDSG), and the specific requirements of the Hessian Data Protection Act (HDSG). All personal data processed through the Judge platform shall remain within the jurisdiction of Germany.
- Confidentiality: The supplier acknowledges that the Judge system will process highly sensitive judicial data, including case files, witness statements, and court rulings. The supplier shall maintain strict confidentiality in accordance with the German Code of Criminal Procedure (StPO) and shall execute a separate Non-Disclosure Agreement (NDA) prior to any data access.
- Acceptance: Final acceptance of the Judge system shall occur only after a 30-day trial period during which the system operates without critical errors. Acceptance shall be documented in a written protocol signed by the Head of the Procurement Office and the supplier's project manager.
- Dispute Resolution: Any disputes arising from this Purchase Order shall be resolved under the jurisdiction of the competent courts in Frankfurt am Main, Germany. The German Commercial Code (HGB) and the German Civil Code (BGB) shall govern all contractual matters.
- Force Majeure: Neither party shall be liable for delays caused by events beyond reasonable control, provided that written notice is given within 5 business days. This clause does not relieve the supplier of its obligation to deliver the Judge system within the agreed timeframe unless the force majeure event exceeds 60 consecutive days.
For the Buyer:
Justizverwaltung des Landes Hessen
Procurement Office, Frankfurt am Main
Head of Procurement
Date: _______________
For the Supplier:
JudicialTech Solutions GmbH
Frankfurt am Main, Germany
Director of Sales & Contracts
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX
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