Purchase Order Librarian in Australia Sydney –Free Word Template Download with AI

Purchase Order Number: PO-2025-SYD-LIB-0472
Date of Issue: 14 June 2025
Valid Until: 14 September 2025
Country of Operation: Australia Sydney Priority: Standard
Department: Human Resources & Professional Services
Reference: HR-REQ-2025-1187

Field	Details
Organisation Name	Sydney Metropolitan Public Libraries Authority
Address	Level 12, 42 Martin Place, Sydney NSW 2000, Australia Sydney
ABN	52 004 871 236
Contact Person	Ms. Catherine Whitfield, Procurement Manager
Email	[email protected]
Phone	+61 2 9214 5678

Field	Details
Provider Name	Professional Library Services Australia Pty Ltd
Address	Suite 5, 18 George Street, Sydney NSW 2000, Australia Sydney
ABN	87 112 345 678
Contact Person	Mr. David Chen, Account Director
Email	[email protected]
Phone	+61 2 9355 4210

This Purchase Order is issued to procure the professional services of a qualified Librarian to be engaged on a fixed-term contract basis at the Sydney Central Library and its affiliated branch locations throughout Australia Sydney. The Librarian shall be responsible for the curation, cataloguing, digitisation, and patron management of the library's collection, as well as the delivery of community literacy programmes in accordance with the Australian Library and Information Association (ALIA) professional standards.

Item #	Description	Quantity	Unit	Unit Price (AUD)	Total (AUD)
001	Engagement of a Senior Librarian (ALIA-registered) for full-time professional services including collection management, reference services, and catalogue maintenance at the Sydney Central Library, Australia Sydney	1	Position (12-month contract)	96,000.00	96,000.00
002	Engagement of a Junior Librarian Assistant for part-time support services including shelving, patron assistance, and event coordination across three branch libraries in Australia Sydney	1	Position (12-month contract, 0.6 FTE)	48,600.00	48,600.00
003	Professional development and ALIA continuing education enrolment for the Senior Librarian, including attendance at the ALIA National Conference in Australia Sydney	2	Enrolments	1,850.00	3,700.00
004	Provision of specialised library management software licence (SirsiDynix Symphony) for the Librarian's workstation, annual subscription	2	Annual licences	2,400.00	4,800.00
005	Workstation and ergonomic equipment package (dual monitors, standing desk, noise-cancelling headset) for the Librarian's dedicated workspace in Australia Sydney	2	Sets	3,200.00	6,400.00
006	Background check and professional indemnity insurance clearance for the Librarian as required under NSW public sector employment guidelines	2	Clearances	450.00	900.00
Subtotal					160,400.00
GST (10%)					16,040.00
Grand Total (AUD)					176,440.00

4.1 This Purchase Order is governed by the laws of the State of New South Wales, Australia Sydney, and the Commonwealth of Australia. All disputes arising from this Purchase Order shall be resolved in accordance with the Australian Consumer Law and the NSW Civil and Administrative Tribunal procedures.

4.2 The Librarian engaged under this Purchase Order must hold a minimum of a Master of Library and Information Science (MLIS) or equivalent qualification accredited by ALIA. The Librarian must maintain active ALIA membership throughout the contract period.

4.3 The service provider shall ensure that the Librarian complies with all applicable Australian workplace health and safety regulations, the Privacy Act 1988 (Cth), and the NSW Public Sector Employment and Management Act 2002.

4.4 Payment terms: Net 30 days from the date of a valid tax invoice. Payment shall be made via electronic funds transfer (EFT) to the supplier's nominated Australian bank account. All amounts are quoted in Australian Dollars (AUD) and are inclusive of applicable Goods and Services Tax (GST) as registered under the Australian Taxation Office.

4.5 The Librarian's services shall commence on 1 July 2025 and conclude on 30 June 2026, unless extended by mutual written agreement. The Librarian shall work standard public sector hours of 38 hours per week, Monday to Friday, at the designated Australia Sydney library premises.

4.6 The supplier warrants that the Librarian shall not be engaged in any conflicting professional obligations during the contract term. Any breach of this Purchase Order's terms may result in immediate termination with a 30-day notice period, in accordance with Australian employment law.

4.7 All intellectual property, digitised materials, and catalogue records created by the Librarian during the course of engagement shall remain the sole property of the Sydney Metropolitan Public Libraries Authority.

The Librarian shall report for duty at the Sydney Central Library, 42 Martin Place, Sydney NSW 2000, Australia Sydney, on 1 July 2025 at 9:00 AM AEST. The Junior Librarian Assistant shall be assigned to the Eastern Suburbs branch at 120 King Street, Newtown, Australia Sydney, with a split schedule across the Parramatta and Randwick branches. All onboarding, induction, and system access provisioning shall be completed within the first five (5) business days of commencement.

Authorised by (Buyer):

_______________________________
Ms. Catherine Whitfield
Procurement Manager
Sydney Metropolitan Public Libraries Authority
Date: _______________ Accepted by (Supplier):

_______________________________
Mr. David Chen
Account Director
Professional Library Services Australia Pty Ltd
Date: _______________

This Purchase Order document is issued in accordance with the NSW Government Procurement Policy and the Australian Government Procurement Rules. This document constitutes a binding agreement between the parties upon signature. All references to Australia Sydney denote the primary operational jurisdiction for the services described herein. The Librarian's professional duties and scope of work are further detailed in the attached Statement of Work (SOW-2025-LIB-0472-A), which forms an integral part of this Purchase Order.

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