Purchase Order Librarian in Canada Montreal –Free Word Template Download with AI

This Purchase Order is issued by the Montreal Metropolitan Knowledge Institute to formally request and authorize the procurement of a qualified Librarian professional to provide comprehensive information management, cataloguing, and reference services within the Canada Montreal metropolitan area. This document constitutes a binding procurement instrument in accordance with the applicable procurement regulations of the Province of Quebec and the federal government of Canada.

1. Scope of Engagement: The Librarian engaged under this Purchase Order shall perform all duties in accordance with the professional standards set forth by the Association of Canadian Research Libraries (ACRL) and the Quebec Code of Professional Ethics for information professionals. The Librarian shall operate primarily from the Canada Montreal facility located at 4520 Boulevard Saint-Laurent.
2. Payment Terms: Payment shall be made in monthly installments of $10,721.41 (CAD), due on the 15th of each month via electronic funds transfer (EFT) to the account designated by Erudite Professional Services Inc. The first payment shall be due on September 15, 2025. Late payments shall incur interest at the rate of 1.5% per month as stipulated under the Quebec Civil Code.
3. Performance Standards: The Librarian shall maintain a minimum patron satisfaction rating of 90% as measured by quarterly surveys. Failure to meet this standard for two consecutive quarters shall constitute grounds for review and potential termination of this Purchase Order with 30 days written notice.
4. Language Requirements: Given the bilingual nature of Canada Montreal, the Librarian shall be fully proficient in both English and French and shall be prepared to deliver all services, programming, and documentation in either language as required by the patron or institutional need.
5. Compliance: All services rendered under this Purchase Order shall comply with the Personal Information Protection and Electronic Documents Act (PIPEDA) of Canada, the Quebec Act Respecting the Protection of Personal Information in the Private Sector (Law 25), and all applicable municipal bylaws of the City of Montreal.
6. Intellectual Property: All cataloguing records, metadata, programming materials, and documentation created by the Librarian in the course of this engagement shall become the property of the Montreal Metropolitan Knowledge Institute upon completion of the service period.
7. Termination: Either party may terminate this Purchase Order with 60 days written notice. In the event of early termination, the Supplier shall be compensated for all services rendered up to the termination date, plus a transition fee of $5,000 CAD.
8. Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of the Province of Quebec and the federal laws of Canada applicable therein. Any disputes shall be resolved through arbitration in Montreal, Canada, in accordance with the Quebec Arbitration Act.
9. Insurance: The Supplier shall maintain professional liability insurance with a minimum coverage of $2,000,000 CAD and workers' compensation insurance as required by the Commission des normes, de l'équité, de la santé et de la sécurité du travail du Québec (CNESST).
10. Force Majeure: Neither party shall be liable for failure to perform obligations under this Purchase Order due to events beyond reasonable control, including but not limited to natural disasters, pandemics, government-mandated closures, or labour disputes affecting the Canada Montreal region.

By signing below, the authorized representatives of both parties acknowledge and agree to all terms, conditions, and line items specified in this Purchase Order for the engagement of a Librarian in the Canada Montreal region. This document is valid for acceptance within 14 calendar days of the date of issue.