Purchase Order Librarian in New Zealand Wellington –Free Word Template Download with AI
Professional Librarian Services & Associated ProcurementIssued for the Region of New Zealand WellingtonPurchase Order No.: PO-WLG-2025-04782 Date of Issue: 14 June 2025 Valid Until: 14 September 2025
Priority: Standard Department: Library & Information Services Reference: WLNZ-LIB-ENG-2025
Buyer / Ordering Entity
This Purchase Order is issued by the Wellington Regional Library Authority to procure the professional services of a qualified Librarian and associated resources for the operation and management of the central Wellington public library facility. The engagement of the Librarian shall be conducted in accordance with the professional standards set by the New Zealand Library and Information Association (NZLIA) and shall be performed within the geographical and administrative boundaries of New Zealand Wellington, specifically the Te Aro and Lambton Quay precincts. The Librarian shall be responsible for the curation, cataloguing, and management of the collection, the delivery of community information services, the supervision of junior library staff, and the coordination of public programming events throughout the Wellington region.
Line Items
Item No.
Description
Qty
Unit
Unit Price (NZD)
Amount (NZD)
01
Engagement of Senior Librarian – Full-time professional services (40 hrs/week) for a period of 12 months, including collection management, reference services, and community outreach within New Zealand Wellington
1
Contract
87,600.00
87,600.00
02
Engagement of Junior Librarian Assistant – Part-time professional services (20 hrs/week) for a period of 12 months, supporting the primary Librarian in cataloguing and patron assistance at the Wellington CBD branch
1
Contract
43,800.00
43,800.00
03
Professional development and NZLIA membership fees for the Librarian, including attendance at the annual New Zealand Library and Information Association conference held in Wellington
2
Year
1,250.00
2,500.00
04
Library management software licence (ILS) – Annual subscription for the Wellington facility, including catalogue database access and patron management modules
1
Year
12,400.00
12,400.00
05
Acquisition of 500 new titles (print and digital) for the Wellington collection, selected and recommended by the appointed Librarian in consultation with the Wellington Regional Library Authority board
500
Titles
38.00
19,000.00
06
Workstation and ergonomic furniture for the Librarian's office at the Te Aro branch, including dual-monitor setup, filing cabinets, and reference desk equipment
1
Set
6,750.00
6,750.00
07
Community programming materials and event supplies for 12 monthly public events to be coordinated by the Librarian in the Wellington community
12
Events
850.00
10,200.00
Subtotal (NZD):
182,250.00
GST (15%):
27,337.50
TOTAL AMOUNT DUE (NZD):
209,587.50
Terms and Conditions
This Purchase Order is governed by the laws of New Zealand and shall be interpreted in accordance with the Contract and Commercial Law Act 2014 and the Public Procurement Act 2002 as applicable to the Wellington region.
The Librarian engaged under this Purchase Order shall hold a minimum qualification of a Master of Library and Information Science (MLIS) or equivalent recognised by the New Zealand Library and Information Association (NZLIA) and shall maintain active professional registration throughout the term of engagement.
All services and deliverables under this Purchase Order shall be performed at the Wellington Regional Library Authority premises located at 12 Cuba Street, Te Aro, Wellington 6011, New Zealand, unless otherwise agreed in writing by both parties.
Payment terms: Net 30 days from the date of invoice. Invoices shall be submitted to the Procurement Office, Wellington Regional Library Authority, and must reference this Purchase Order number (PO-WLG-2025-04782) for processing.
The Librarian shall comply with all applicable New Zealand employment legislation, including the Employment Relations Act 2000, the Health and Safety at Work Act 2015, and the Privacy Act 2020, particularly regarding the handling of patron records and personal information within the Wellington library system.
Either party may terminate this Purchase Order with 30 days' written notice. In the event of termination, the Librarian shall complete all outstanding cataloguing tasks and hand over all collection records to the Wellington Regional Library Authority within the notice period.
All intellectual property created by the Librarian in the course of this engagement, including collection development plans, community event programmes, and reference guides, shall become the property of the Wellington Regional Library Authority upon completion.
This Purchase Order does not constitute a permanent employment contract. The Librarian is engaged as a professional service provider under a fixed-term arrangement. Any extension or renewal of services shall require the issuance of a new Purchase Order.
Disputes arising from this Purchase Order shall be resolved through mediation in Wellington, New Zealand, in accordance with the Disputes Standards Act 2017, before any escalation to the District Court of Wellington.
The Supplier warrants that the Librarian and any supporting staff engaged under this Purchase Order are fully insured, including public liability insurance of no less than NZD 10,000,000, and professional indemnity insurance of no less than NZD 5,000,000.
Delivery / Commencement Details
Commencement Date:
1 July 2025
Completion Date:
30 June 2026
Delivery Location:
Wellington Regional Library Authority, 12 Cuba Street, Te Aro, Wellington 6011, New Zealand
Delivery Method:
On-site professional services; physical goods (Item 04, 05, 06) to be delivered to the above address by the Supplier
Authorised by (Buyer):
Dr. Margaret Wilson
Director of Procurement
Wellington Regional Library Authority
Signature & Date
Accepted by (Supplier):
Ms. Hana Te Rangi
Account Manager
Aotearoa Professional Librarian Services Ltd.
Signature & Date
This Purchase Order was issued by the Wellington Regional Library Authority, New Zealand Wellington. All references to the Librarian role and associated services are subject to the terms outlined herein. Document reference: PO-WLG-2025-04782. For queries, contact the Procurement Office at [email protected] or +64 4 472 1000.
We use cookies to personalise content and ads, and to analyse our traffic. You acknowledge that you have reviewed and accepted our policies.
More information about Cookies
