Purchase Order Librarian in Saudi Arabia Jeddah –Free Word Template Download with AI
Professional Librarian Services – Institutional Engagement
PO No: JED-LIB-2025-0047
Date of Issue: 15 June 2025
Valid Until: 15 September 2025
1. SCOPE OF PURCHASE – LIBRARIAN SERVICESThis Purchase Order is issued by the Jeddah Metropolitan Public Library Authority to procure the professional services of a qualified Librarian for a period of twelve (12) months, commencing on 1 August 2025. The Librarian shall be engaged to manage, organize, and oversee the operations of the central branch library located in the Al-Shati District of Jeddah, Saudi Arabia. The scope of work includes but is not limited to: cataloguing and classification of new acquisitions, development of digital and physical collection management systems, patron assistance and reference services, interlibrary loan coordination, training of junior library staff, and implementation of the Saudi Arabian General Authority for Statistics (GASTAT) reporting standards for public library metrics.
2. LINE ITEMS AND PRICING| Item No. | Description of Service | Quantity | Unit | Unit Price (SAR) | Total (SAR) |
|---|---|---|---|---|---|
| 01 | Senior Librarian – Monthly Professional Fee (includes cataloguing, collection management, and patron services at the Jeddah central branch) | 12 | Months | 18,500.00 | 222,000.00 |
| 02 | Librarian Training Program – Onboarding and ILS (Integrated Library System) certification for the assigned Librarian | 1 | Lump Sum | 7,500.00 | 7,500.00 |
| 03 | Digital Collection Migration – Librarian-led migration of 45,000 legacy records to the new Saudi National Library digital platform | 1 | Lump Sum | 22,000.00 | 22,000.00 |
| 04 | Quarterly Collection Audit and Reporting – Librarian to conduct and submit audit reports in accordance with Saudi Ministry of Culture guidelines | 4 | Quarters | 3,200.00 | 12,800.00 |
| 05 | Interlibrary Loan Network Coordination – Librarian to manage the Jeddah regional interlibrary loan consortium (12 partner institutions) | 12 | Months | 2,800.00 | 33,600.00 |
| Subtotal (SAR): | 297,900.00 | ||||
| VAT @ 15% (Saudi Arabia): | 44,685.00 | ||||
| GRAND TOTAL (SAR): | 342,585.00 | ||||
- Payment Terms: Payment shall be made within thirty (30) days of receipt of a valid invoice from the Service Provider. Invoices must be submitted in Saudi Riyals (SAR) and must include the VAT registration number of the supplier. Payment shall be processed via bank transfer to the account designated by Al-Riyadh Professional Library Consultants LLC.
- Commencement and Duration: The Librarian services shall commence on 1 August 2025 and shall continue for a period of twelve (12) months, concluding on 31 July 2026, unless extended by mutual written agreement between both parties.
- Work Location: All services under this Purchase Order shall be performed at the Jeddah Metropolitan Public Library, King Fahd Road, Al-Shati District, Jeddah, Saudi Arabia, or at such other location within Jeddah as mutually agreed upon in writing.
- Qualification Requirements: The Librarian assigned to this Purchase Order must hold a minimum of a Master's degree in Library and Information Science (LIS) or a related field, possess a valid Saudi professional license issued by the Saudi Commission for Health Specialties or the relevant Ministry of Human Resources and Social Development, and demonstrate a minimum of five (5) years of professional experience in public or academic library management.
- Compliance with Saudi Law: The Service Provider and the assigned Librarian shall comply with all applicable laws and regulations of the Kingdom of Saudi Arabia, including but not limited to the Saudi Labor Law, the Anti-Corruption Law, the Personal Data Protection Law (PDPL), and all directives issued by the Saudi Ministry of Culture regarding public library operations.
- Intellectual Property: All reports, catalogues, digital records, and documentation produced by the Librarian in the course of performing services under this Purchase Order shall be the exclusive property of the Jeddah Metropolitan Public Library Authority.
- Termination: Either party may terminate this Purchase Order with thirty (30) days' written notice. In the event of termination, the Service Provider shall be compensated for all services rendered up to the effective date of termination, less any applicable deductions.
- Dispute Resolution: Any dispute arising from or in connection with this Purchase Order shall be resolved through amicable negotiation. Failing resolution within thirty (30) days, the dispute shall be referred to the competent courts in Jeddah, Saudi Arabia, in accordance with the laws of the Kingdom.
- Confidentiality: The Service Provider and the Librarian shall maintain strict confidentiality regarding all patron data, institutional records, and proprietary information encountered during the performance of services under this Purchase Order.
The Librarian shall report for duty on 1 August 2025 at 08:00 AM (Saudi Arabia Standard Time, UTC+3) at the designated Jeddah branch location. Acceptance of services shall be confirmed monthly by the Chief Librarian of the Jeddah Metropolitan Public Library Authority upon satisfactory completion of the monthly performance checklist. Any deficiencies shall be noted in writing and must be rectified within ten (10) business days.
5. AUTHORIZED SIGNATORIESFor and on behalf of the Buyer:
Jeddah Metropolitan Public Library Authority
Name: Dr. Khalid Al-OtaibiTitle: Director General
Date: _______________
For and on behalf of the Supplier:
Al-Riyadh Professional Library Consultants LLC
Name: Ms. Sarah Al-HarbiTitle: Managing Director
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX
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