Purchase Order Librarian in Spain Madrid –Free Word Template Download with AI
Professional Librarian Services — Madrid, Spain
Document Reference: PO-MAD-LIB-2025-0047 | Jurisdiction: Kingdom of Spain — Community of Madrid
Purchase Order No.: PO-MAD-LIB-2025-0047 ACTIVEBuyer / Requisitioning Entity
Madrid Municipal Library Network
Concejalía de Cultura y Educación
Plaza de la Cibeles, s/n
28014 Madrid, Spain
Tel: +34 91 580 0000
Email: [email protected]
NIF: P-2800000I
Vendor / Service Provider
Bibliotecarios Profesionales Asociados S.L.
Calle de Serrano, 45, 3ºB
28001 Madrid, Spain
Tel: +34 91 429 8877
Email: [email protected]
CIF: B-87654321
Order Details
Date of Issue: 15 June 2025
Delivery / Commencement Date: 1 September 2025
Contract Duration: 12 months (renewable)
Payment Terms: Net 30 days from invoice
Currency: Euro (EUR)
Governing Law: Spanish Civil Code & Ley 3/2004 de Contratos del Sector Público
Project Location
Primary Site: Biblioteca Central de Madrid
Calle de los Reyes, 12
28004 Madrid, Spain
Secondary Sites: Biblioteca de la Casa de Campo, Biblioteca de Vallecas
Region: Comunidad de Madrid, Spain
Line Items — Librarian Professional Services| Ref | Description of Librarian Services | Qty | Unit | Unit Price (EUR) | Line Total (EUR) |
|---|---|---|---|---|---|
| 01 | Senior Librarian — Full-time professional librarian services for cataloguing, classification (Dewey Decimal System), and collection management at the Biblioteca Central de Madrid, Spain. Includes daily reference desk operations, interlibrary loan coordination, and digital resource integration. | 1 | Position / 12 months | 48,000.00 | 48,000.00 |
| 02 | Assistant Librarian — Part-time librarian support for the children's and youth sections at the Biblioteca de Vallecas, Madrid. Responsibilities include story-time programming, juvenile collection development, and reader advisory services for young patrons in the Madrid metropolitan area. | 1 | Position / 12 months | 26,400.00 | 26,400.00 |
| 03 | Specialist Librarian (Digital & Archives) — Expert librarian services for the digitisation of historical manuscripts and archival materials held at the Casa de Campo Library, Madrid. Includes metadata creation, OCR processing, and compliance with Spanish data protection regulations (LOPDGDD). | 1 | Position / 12 months | 52,800.00 | 52,800.00 |
| 04 | Librarian Training & Professional Development Programme — Quarterly workshops and continuing education sessions for all librarian staff across the Madrid Municipal Library Network. Topics include IFLA standards, Spanish copyright law (Ley de Propiedad Intelectual), and emerging technologies in library science. | 4 | Sessions | 3,200.00 | 12,800.00 |
| 05 | Librarian Consultancy — Strategic advisory services for the development of the 2026–2030 Master Plan for Public Libraries in Madrid, Spain. Includes needs assessment, community engagement strategy, and benchmarking against European library networks. | 1 | Engagement | 15,000.00 | 15,000.00 |
| Subtotal | 155,000.00 | ||||
| VAT (IVA) — 21% (Spain) | 32,550.00 | ||||
| TOTAL AMOUNT DUE (EUR) | 187,550.00 | ||||
- Scope of Librarian Services: All librarian personnel engaged under this Purchase Order shall hold a minimum of a Master's degree in Library and Information Science (Máster en Documentación y Ciencias de la Información) or equivalent qualification recognised by the Spanish Ministry of Education. All librarian staff must be legally authorised to work in Spain and the Community of Madrid.
- Place of Performance: All services shall be rendered at the designated library facilities within the municipality of Madrid, Spain, as specified in the line items above. The vendor shall ensure that all librarian personnel comply with local labour regulations of the Comunidad de Madrid and national Spanish employment law.
- Payment Schedule: Invoices shall be submitted monthly in arrears. Payment shall be made within thirty (30) calendar days of receipt of a valid invoice via direct bank transfer to the vendor's account in a Spanish financial institution. Late payments shall accrue interest at the rate established by Ley 3/2004.
- Quality Standards: The vendor guarantees that all librarian services shall conform to the professional standards set by the Spanish Association of Librarians (Asociación Española de Bibliotecarios) and the International Federation of Library Associations (IFLA). Performance reviews shall be conducted quarterly by the Buyer's designated supervisor.
- Confidentiality & Data Protection: All librarian personnel shall sign non-disclosure agreements and comply fully with the General Data Protection Regulation (GDPR) and the Spanish Organic Law 3/2018 (LOPDGDD) regarding the handling of patron records, research data, and institutional information within Madrid, Spain.
- Termination: Either party may terminate this Purchase Order with sixty (60) days' written notice. In the event of material breach by the vendor, the Buyer may terminate immediately upon written notice. Upon termination, the vendor shall ensure an orderly transition of all librarian duties and handover of materials.
- Dispute Resolution: Any disputes arising from this Purchase Order shall be resolved through the competent courts of Madrid, Spain, in accordance with the Spanish Civil Procedure Law (Ley de Enjuiciamiento Civil). The parties agree to attempt mediation before initiating litigation.
- Force Majeure: Neither party shall be liable for delays or failures in performance caused by events beyond reasonable control, including but not limited to natural disasters, government-mandated closures of public libraries in Madrid, or pandemics, provided that written notice is given within five (5) business days.
- Compliance with Spanish Public Procurement: This Purchase Order is issued in accordance with the Ley 3/2004 de Contratos del Sector Público and its implementing regulations. All subcontracting of librarian services requires prior written approval from the Buyer.
- Intellectual Property: All work product, catalogues, digitised materials, and strategic documents created by the librarian personnel under this Purchase Order shall be the exclusive property of the Madrid Municipal Library Network upon full payment.
For the Buyer:
Madrid Municipal Library Network
Authorised Signatory
Name: ___________________________
Title: Director General de Bibliotecas
Date: ___________________________
For the Vendor:
Bibliotecarios Profesionales Asociados S.L.
Authorised Signatory
Name: ___________________________
Title: Gerente / Managing Director
Date: ___________________________
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