Purchase Order Librarian in Uganda Kampala –Free Word Template Download with AI

This Purchase Order is issued by the Kampala Municipal Library Authority (KMLA) to procure the professional services of a qualified Librarian to be stationed and operational within the Kampala Central Public Library and its satellite branches across Uganda Kampala. The Librarian shall be responsible for the curation, cataloguing, digitisation, and management of the library's physical and digital collections, as well as the supervision of reading programmes, inter-library loan coordination, and community literacy initiatives targeting residents of Uganda Kampala. The engagement is structured as a twelve-month professional services contract, renewable upon satisfactory performance review conducted by the KMLA Board of Directors.

1. This Purchase Order is governed by the laws of the Republic of Uganda, specifically the Public Procurement and Disposal of Public Assets Act, 2003 (as amended), and the Uganda Public Service Commission regulations applicable to professional appointments in Uganda Kampala.
2. The appointed Librarian must hold a minimum of a Bachelor's degree in Library and Information Science from a university recognised by the National Council for Higher Education (NCHE) of Uganda, and must be a registered member of the Uganda Library Association (ULA).
3. All services rendered under this Purchase Order shall be performed at the designated KMLA premises located in Uganda Kampala, including the Central Library on Kampala Road, the Ntinda Branch, and the Mukwano Community Reading Centre.
4. Payment shall be made in Ugandan Shillings (UGX) via bank transfer to the vendor's designated account within thirty (30) calendar days of receipt of a valid tax invoice and a satisfactory monthly performance report from the Head of Library Operations.
5. The vendor shall provide a comprehensive induction and onboarding plan for the Librarian personnel within the first fourteen (14) days of contract commencement, ensuring full familiarity with the KMLA collection management systems and the specific operational protocols of Uganda Kampala public libraries.
6. Any variation, amendment, or extension to this Purchase Order must be documented in writing and countersigned by both the KMLA Procurement Officer and the authorised representative of the vendor. No verbal modifications shall be binding.
7. The vendor warrants that the Librarian personnel engaged under this order shall not be simultaneously employed or contracted by any other public or private library institution within Uganda Kampala during the term of this engagement.
8. Confidentiality: All patron data, collection records, and internal KMLA documents accessed by the Librarian team shall be treated as strictly confidential in accordance with the Uganda Data Protection and Privacy Act, 2019.
9. Termination: Either party may terminate this Purchase Order with sixty (60) days' written notice. In the event of material breach, termination may be effected with fourteen (14) days' notice. Upon termination, the vendor shall return all KMLA property, including library keys, access cards, and software licences, within seven (7) days.
10. Dispute resolution: Any dispute arising from this Purchase Order shall first be referred to mediation under the Uganda Arbitration and Conciliation Act, 2000. If unresolved within sixty (60) days, the matter shall be referred to the High Court of Uganda, Kampala Division.

The Librarian personnel shall report for duty no later than 08:00 hours on 1st August 2025 at the Kampala Central Library, Kampala Road, Uganda Kampala. The vendor is required to submit a detailed onboarding schedule, including background verification certificates, professional references, and ULA registration confirmations, no later than 15th July 2025. Failure to meet this deadline shall constitute grounds for the KMLA to cancel this Purchase Order without penalty.