Purchase Order Librarian in Venezuela Caracas –Free Word Template Download with AI

This Purchase Order is issued by the Biblioteca Nacional de Venezuela, Caracas Branch, for the procurement of professional Librarian services to be rendered within the facilities located in Venezuela Caracas. The purpose of this Purchase Order is to formally authorize the engagement of a qualified Librarian professional who will be responsible for the cataloging, classification, digital archiving, and general management of the institutional collection housed at the Caracas headquarters. The Librarian engaged under this Purchase Order shall operate in strict compliance with the Venezuelan National Library Law (Ley de Bibliotecas) and all applicable regulations issued by the Ministry of Culture of the Bolivarian Republic of Venezuela.

The Librarian engaged pursuant to this Purchase Order shall perform the following duties at the Caracas facility:

• Full cataloging and classification of physical and digital materials using the Dewey Decimal Classification system and the Library of Congress Classification system, as applicable to the Venezuelan national collection.
• Management and maintenance of the integrated library management system (ILMS) deployed at the Caracas branch, ensuring data integrity and accessibility for all registered patrons.
• Supervision of the digital archiving program, including the digitization of rare manuscripts, historical documents, and periodicals specific to Venezuelan and Latin American heritage.
• Coordination of interlibrary loan agreements with other institutions across Venezuela, with primary operations centered in Caracas.
• Development and implementation of reading promotion programs for the local community of Caracas, in alignment with the cultural policies of the Bolivarian Republic.
• Training of auxiliary staff and volunteers in proper handling, preservation, and shelving of library materials.
• Preparation of monthly and quarterly reports on collection growth, patron usage statistics, and budget utilization for submission to the Directorate of the Biblioteca Nacional in Caracas.

• 4.1 This Purchase Order is governed by the laws of the Bolivarian Republic of Venezuela, specifically the Ley de Contrataciones Públicas and the Código Civil venezolano. All disputes arising from this Purchase Order shall be resolved in the competent courts of Caracas, Distrito Capital.
• 4.2 The Librarian engaged under this Purchase Order must hold a minimum of a Bachelor's degree in Library Science (Bibliotecología) from an institution accredited by the Consejo de Educación Universitaria (CEU) of Venezuela, and a minimum of five (5) years of professional experience in a national or municipal library setting.
• 4.3 The Service Provider shall ensure that the Librarian assigned to this Purchase Order is available for a minimum contract period of twelve (12) months, commencing on August 1, 2025, at the Caracas facility. Early termination by either party requires a written notice of no less than sixty (60) days.
• 4.4 Payment terms: Net 30 days from the date of invoice submission. Payment shall be made via bank transfer to the account designated by the Service Provider, in Bolívares (VES), at the official exchange rate published by the Banco Central de Venezuela on the date of payment.
• 4.5 The Librarian shall comply with all data protection and confidentiality obligations under the Venezuelan Ley Orgánica de Protección de Datos Personales, particularly regarding patron records and restricted collection materials.
• 4.6 The Service Provider warrants that all equipment and software listed in this Purchase Order shall be new, free of defects, and fully operational upon delivery to the Caracas premises. A warranty period of twelve (12) months applies to all hardware items.
• 4.7 Any modifications to the scope, quantity, or pricing of this Purchase Order must be documented in a formal amendment signed by both parties and filed with the procurement office of the Biblioteca Nacional in Caracas.

All services, equipment, and materials referenced in this Purchase Order shall be delivered and performed at the following location in Venezuela Caracas:

Biblioteca Nacional de Venezuela — Caracas Branch
Av. Panteón, El Paraíso, Caracas 1060, Distrito Capital, Venezuela
Delivery window: Monday through Friday, 08:00 to 16:00 (Venezuelan Standard Time, VET)

By signing below, both parties acknowledge and accept all terms, conditions, and obligations set forth in this Purchase Order for the engagement of Librarian services in Venezuela Caracas. This document constitutes a binding agreement upon execution by both authorized representatives.