Purchase Order Mechanic in Italy Milan –Free Word Template Download with AI

This Purchase Order is issued by AutoFleet S.r.l., a fleet management company headquartered in Italy Milan, to formally request and authorize the provision of comprehensive Mechanic services for a fleet of forty-two (42) commercial vehicles currently operated within the metropolitan area of Milan and the surrounding Lombardy region. The Mechanic services outlined in this document encompass preventive maintenance, corrective repairs, diagnostic assessments, and seasonal servicing in strict accordance with the Italian automotive regulations (Codice della Strada, D.Lgs. 285/1992) and the manufacturer's recommended service intervals. The supplier, Officina Meccanica Lombarda S.n.c., is a certified Mechanic workshop registered in the Chamber of Commerce of Milan (Camera di Commercio di Milano, Monza, Brianza e Lodi) and holds the required ISO 9001:2015 certification for quality management in automotive repair operations.

1. Place of Execution: All Mechanic services shall be performed at the supplier's workshop located in Italy Milan (Via Padova 287, 20143) or, where expressly agreed in writing, at the Buyer's depot in Milan. The Mechanic team shall ensure that all work complies with the technical standards set forth by the Italian Ministry of Transport and the relevant regional authorities of Lombardy.
2. Payment Terms: Payment shall be made within thirty (30) calendar days from the date of receipt of a valid invoice (fattura elettronica) issued in accordance with Italian tax regulations. Payment shall be executed via bank transfer (bonifico bancario) to the IBAN specified on the invoice. The Purchase Order number PO-MIL-2025-04871 must be referenced on all corresponding invoices.
3. Warranty: The supplier guarantees a minimum twelve (12) month warranty on all Mechanic labor and a manufacturer's warranty on all replacement parts. Any defect arising within the warranty period shall be rectified at no additional cost to the Buyer.
4. Parts and Materials: All replacement parts used in the execution of this Purchase Order shall be original equipment manufacturer (OEM) parts or, where approved in writing by the Buyer, certified aftermarket equivalents. The Mechanic workshop shall provide a detailed parts list with each service report.
5. Reporting: Following each service intervention, the Mechanic technician shall deliver a written service report (rapporto di intervento) in both Italian and English, detailing the work performed, parts used, and any recommendations for future maintenance. Reports shall be submitted electronically within five (5) business days of service completion.
6. Compliance and Safety: The supplier shall maintain all necessary licenses, insurance policies (including liability coverage of no less than € 1,000,000), and environmental permits required to operate a Mechanic workshop in the city of Milan. The workshop shall comply with all applicable Italian and EU environmental regulations regarding waste oil disposal, hazardous material handling, and emissions.
7. Force Majeure: Neither party shall be liable for delays or failures in performance resulting from events beyond reasonable control, including but not limited to natural disasters, government-mandated closures, or supply chain disruptions affecting the Mechanic parts market in Italy Milan.
8. Governing Law and Jurisdiction: This Purchase Order shall be governed by and construed in accordance with the laws of the Italian Republic. Any dispute arising from or in connection with this document shall be subject to the exclusive jurisdiction of the courts of Milan, Italy.
9. Confidentiality: Both parties agree to maintain strict confidentiality regarding the terms of this Purchase Order, the fleet composition details, and any proprietary information exchanged during the course of the Mechanic service engagement.

By signing below, both parties acknowledge and accept the terms, conditions, and scope of work defined in this Purchase Order for Mechanic services to be delivered in Italy Milan. This document constitutes a binding agreement upon execution by both authorized representatives.