Purchase Order Mechanic in New Zealand Wellington –Free Word Template Download with AI

This Purchase Order is issued by the Wellington City Council Fleet Maintenance Division to engage the services of a qualified Mechanic and associated workshop team for the comprehensive maintenance, diagnostic, and repair of municipal vehicles operating within the New Zealand Wellington metropolitan area. The scope of work under this Purchase Order encompasses scheduled servicing, emergency breakdown response, brake system overhauls, transmission inspections, and full vehicle health checks for a fleet of forty-two (42) council-owned vehicles, including light commercial vans, medium-duty trucks, and two electric utility vehicles stationed at the Wellington depot on Featherston Street.

The selected Mechanic must hold a valid New Zealand Class 1 or Class 2 driver's licence, a current Waka Kotahi (NZTA) trade licence for light and medium commercial vehicles, and a minimum of five (5) years of documented experience in multi-brand vehicle repair. All work performed under this Purchase Order must comply with the New Zealand Vehicle Standards (VSS) and the Health and Safety at Work Act 2015 as applicable in the New Zealand Wellington region.

• 4.1 This Purchase Order is governed by the laws of New Zealand. Any disputes arising from this Purchase Order shall be resolved in the District Court of Wellington, New Zealand.
• 4.2 The Mechanic and all workshop personnel engaged under this Purchase Order must maintain valid public liability insurance of no less than NZD $10,000,000 and professional indemnity insurance of no less than NZD $2,000,000. Certificates of insurance must be provided to the Council prior to commencing work.
• 4.3 All work must be performed at the supplier's workshop located in Te Aro, Wellington, or at the Council's Featherston Street depot as directed by the Fleet Maintenance Manager. The Mechanic must not subcontract any portion of the work without prior written approval from the Council.
• 4.4 Payment terms: Net 30 days from the date of a valid tax invoice submitted to the Council's Accounts Payable department. Invoices must reference this Purchase Order number (NZ-WLG-2025-04872) and include a detailed breakdown of labour hours, parts used, and any additional charges.
• 4.5 The Mechanic must provide a written service report for each vehicle serviced, including diagnostic findings, work performed, parts replaced (with part numbers), and any recommended future maintenance. Reports must be submitted electronically within 48 hours of completing each vehicle's service.
• 4.6 All replaced parts must carry a minimum 12-month or 20,000-kilometre warranty, whichever expires first, in accordance with the New Zealand Consumer Guarantees Act 1993.
• 4.7 The Council reserves the right to vary the scope of work under this Purchase Order by written notice. Any variation exceeding 10% of the total Purchase Order value requires a formal amendment signed by both parties.
• 4.8 The Mechanic must comply with all environmental regulations applicable in the New Zealand Wellington region, including proper disposal of used oils, coolants, batteries, and hazardous waste in accordance with the Hazardous Substances and New Organisms Act 1996 (HSNO Act).
• 4.9 This Purchase Order is valid for a period of twelve (12) months from the date of issue, unless terminated earlier by either party with thirty (30) days' written notice.
• 4.10 The supplier acknowledges that all work performed under this Purchase Order is subject to the Council's quality assurance audit programme. The Council may conduct unannounced inspections of the workshop and review of service records at any reasonable time.

This Purchase Order is authorised for issuance by the undersigned on behalf of the Wellington City Council. The supplier is requested to confirm acceptance of all terms and conditions by signing and returning a copy of this Purchase Order within five (5) business days of receipt.