Purchase Order Mechanic in Nigeria Abuja –Free Word Template Download with AI
Professional Mechanic Services & Automotive Maintenance Contract
Issued in Nigeria Abuja, Federal Capital Territory
PO No: NGA-ABJ-2025-04782Purchasing Entity (Buyer)
Company: Abuja Federal Logistics & Transport Ltd.
Address: Plot 14, Ahmadu Bello Way, Wuse II, Nigeria Abuja
Phone: +234 803 555 7821
Email: [email protected]
Tax ID (TIN): 1045-8821-3376
Supplier / Service Provider (Seller)
Company: Capital City Mechanic & Auto Works
Address: 22 Gana Street, Garki, Nigeria Abuja
Phone: +234 806 442 9913
Email: [email protected]
Tax ID (TIN): 2098-4456-1123
Purchase Order Details| Field | Details |
|---|---|
| Purchase Order Date | 15th June 2025 |
| Required Delivery / Service Commencement Date | 1st July 2025 |
| Service Location | Abuja Federal Logistics Depot, Jabi, Nigeria Abuja |
| Payment Terms | Net 30 Days from invoice date |
| Currency | Nigerian Naira (NGN) |
| Validity of This Purchase Order | 30 Days from issue date |
This Purchase Order is issued by Abuja Federal Logistics & Transport Ltd. to formally engage the services of Capital City Mechanic & Auto Works, a registered and certified Mechanic service provider operating in Nigeria Abuja, to provide comprehensive automotive maintenance, repair, and preventive servicing for the company's fleet of forty-two (42) commercial vehicles. The Mechanic team engaged under this Purchase Order shall be responsible for all diagnostic assessments, engine overhauls, transmission repairs, brake system replacements, electrical system troubleshooting, suspension and steering component replacements, and routine oil and filter changes for all vehicles registered under the Abuja Federal Logistics fleet.
The Mechanic service provider shall assign a minimum of six (6) certified automotive technicians, two (2) diesel engine specialists, and one (1) senior master Mechanic to the project. All personnel must hold valid certifications from the Nigerian Institute of Mechanical Engineers (NIMechE) and possess a minimum of five (5) years of documented experience in commercial vehicle maintenance. The Mechanic team shall operate on-site at the buyer's depot in Jabi, Nigeria Abuja, during standard working hours of 08:00 to 17:00, Monday through Saturday, with emergency call-out availability on a 24/7 basis for critical breakdowns.
Itemized Services and Pricing| Item No. | Description of Mechanic Service | Quantity | Unit Price (NGN) | Total (NGN) |
|---|---|---|---|---|
| 01 | Full diagnostic assessment and health check of all 42 fleet vehicles (engine, transmission, brakes, electrical, suspension) | 42 vehicles | 85,000 | 3,570,000 |
| 02 | Preventive maintenance package (oil change, filter replacement, fluid top-up, belt inspection) – quarterly cycle | 42 vehicles x 4 | 45,000 | 7,560,000 |
| 03 | Engine overhaul and major repair (as required, up to 8 vehicles) | 8 vehicles | 1,200,000 | 9,600,000 |
| 04 | Brake system complete replacement (pads, discs, calipers, lines) – up to 15 vehicles | 15 vehicles | 350,000 | 5,250,000 |
| 05 | Transmission and gearbox repair or replacement – up to 5 vehicles | 5 vehicles | 950,000 | 4,750,000 |
| 06 | Electrical system diagnostics and repair (alternators, starters, wiring harnesses, lighting) | 20 vehicles | 180,000 | 3,600,000 |
| 07 | Suspension and steering component replacement (shocks, tie rods, ball joints, bushings) | 12 vehicles | 280,000 | 3,360,000 |
| 08 | Emergency roadside call-out and mobile Mechanic service (24/7 availability, up to 30 call-outs) | 30 call-outs | 120,000 | 3,600,000 |
| 09 | Monthly reporting, documentation, and compliance audit by senior Master Mechanic | 12 months | 150,000 | 1,800,000 |
| SUBTOTAL | 43,090,000 | |||
| VAT (7.5%) | 3,231,750 | |||
| GRAND TOTAL (NGN) | 46,321,750 | |||
- This Purchase Order constitutes a binding agreement between Abuja Federal Logistics & Transport Ltd. and Capital City Mechanic & Auto Works for the provision of Mechanic services in Nigeria Abuja for a contract period of twelve (12) months commencing 1st July 2025.
- The Mechanic service provider shall use only genuine, OEM-approved or equivalent quality spare parts and consumables. All parts used shall be documented in the vehicle maintenance log and presented to the buyer's fleet manager for verification.
- All work performed under this Purchase Order shall be carried out in strict compliance with the Nigerian Standards Organisation (SON) regulations, the Federal Road Safety Corps (FRSC) vehicle safety standards, and all applicable environmental and occupational health and safety laws in Nigeria Abuja.
- The Mechanic provider shall maintain a minimum of 95% fleet availability. Failure to meet this threshold for two consecutive months shall entitle the buyer to terminate this Purchase Order with fourteen (14) days written notice.
- Payment shall be made via bank transfer to the supplier's designated account in Nigeria Abuja within thirty (30) days of receipt of a valid invoice and completion certificate for each quarterly service cycle.
- The Mechanic service provider shall carry a minimum of Fifty Million Naira (NGN 50,000,000) in professional indemnity and public liability insurance, valid throughout the duration of this Purchase Order.
- Any disputes arising from the interpretation or execution of this Purchase Order shall be resolved through arbitration in accordance with the Arbitration and Conciliation Act (Cap A18, LFN 2004), with the seat of arbitration in Nigeria Abuja.
- This Purchase Order may not be assigned or subcontracted without prior written consent from the buyer. All Mechanic personnel assigned to this contract must be direct employees of Capital City Mechanic & Auto Works.
- All records, diagnostic reports, and maintenance documentation generated under this Purchase Order shall be the property of Abuja Federal Logistics & Transport Ltd. and shall be retained for a minimum of five (5) years.
- This Purchase Order is governed by the laws of the Federal Republic of Nigeria, and all proceedings shall be conducted in the jurisdiction of Nigeria Abuja.
By signing below, both parties acknowledge and agree to all terms, conditions, and specifications outlined in this Purchase Order for Mechanic services to be rendered in Nigeria Abuja. This document, once executed, shall serve as the definitive procurement instrument for the engagement described herein.
For and on behalf of the Buyer:Abuja Federal Logistics & Transport Ltd.
______________________________
Name: Mr. Chukwuma Okafor
Title: Head of Procurement
Date: _______________ For and on behalf of the Seller:
Capital City Mechanic & Auto Works
______________________________
Name: Engr. Ibrahim Danjuma
Title: Managing Director / Master Mechanic
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX
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