Purchase Order Mechanic in South Africa Cape Town –Free Word Template Download with AI
PO No: PO-CT-2025-04782
Date of Issue: 14 June 2025
Valid Until: 14 July 2025
South Africa Cape Town | Automotive Maintenance & Repair Division
Document Reference: PO-CT-2025-04782 | Status: Pending Approval
1. Parties to This Purchase Order
Purchasing Entity (Buyer):
Atlantic Fleet Automotive Services (Pty) Ltd
Unit 12, 45 Bree Street
City Bowl, Cape Town, 8001
Western Cape, South Africa
VAT No: 4910283746
Registration No: 2011/045821/07
Contact: Mr. Daniel van der Merwe, Procurement Manager
Email: [email protected]
Telephone: +27 21 424 5567
Supplier (Seller):
Cape Town Precision Mechanic & Engineering (Pty) Ltd
Plot 7, Industrial Avenue
Woodstock, Cape Town, 7925
Western Cape, South Africa
VAT No: 4910552198
Registration No: 2008/091234/07
Contact: Ms. Thandiwe Nkosi, Operations Director
Email: [email protected]
Telephone: +27 21 430 8891
2. Scope of Purchase Order
This Purchase Order is issued by Atlantic Fleet Automotive Services (Pty) Ltd to Cape Town Precision Mechanic & Engineering (Pty) Ltd for the provision of qualified Mechanic services, including but not limited to diagnostic assessments, preventive maintenance, engine overhauls, transmission repairs, and hydraulic system servicing for a fleet of 34 commercial vehicles operated within the South Africa Cape Town metropolitan area. The Mechanic services shall be rendered in accordance with the specifications, timelines, and quality standards outlined in this Purchase Order and the attached Service Level Agreement (SLA) dated 14 June 2025.
3. Line Items and Pricing
| Item No. | Description of Mechanic Service | Quantity | Unit | Unit Price (ZAR) | Total (ZAR) |
|---|---|---|---|---|---|
| 01 | Qualified Mechanic – Full Engine Diagnostic & Repair (per vehicle) | 34 | Vehicle | R 4,850.00 | R 164,900.00 |
| 02 | Mechanic – Transmission Overhaul & Rebuild (per vehicle) | 12 | Vehicle | R 12,400.00 | R 148,800.00 |
| 03 | Mechanic – Hydraulic System Inspection & Servicing (per vehicle) | 34 | Vehicle | R 2,350.00 | R 79,900.00 |
| 04 | Mechanic – Preventive Maintenance Schedule (Quarterly, per vehicle) | 136 | Service | R 1,875.00 | R 255,000.00 |
| 05 | Mechanic – Brake System Replacement & Calibration (per vehicle) | 22 | Vehicle | R 3,600.00 | R 79,200.00 |
| 06 | Mechanic – Electrical System Troubleshooting & Repair (per vehicle) | 18 | Vehicle | R 2,950.00 | R 53,100.00 |
| 07 | Mechanic – On-Call Emergency Response (South Africa Cape Town Metro, 24/7) | 1 | Contract | R 45,000.00 | R 45,000.00 |
| 08 | Mechanic – Annual Fleet Compliance Inspection (per vehicle, NHTSA-aligned) | 34 | Vehicle | R 1,200.00 | R 40,800.00 |
| Subtotal (excl. VAT): | R 866,700.00 | ||||
| VAT @ 15% (South Africa): | R 130,005.00 | ||||
| TOTAL AMOUNT DUE (incl. VAT): | R 996,705.00 | ||||
4. Delivery and Performance Location
All Mechanic services under this Purchase Order shall be performed at the designated service bays located at 45 Bree Street, City Bowl, South Africa Cape Town, 8001, or at such other location within the Cape Town metropolitan area as mutually agreed upon in writing by both parties. The Supplier shall ensure that all qualified Mechanic personnel assigned to this contract hold valid South African trade certificates (NQF Level 3 or higher) and are registered with the relevant provincial Department of Employment and Labour in the Western Cape.
5. Payment Terms
Payment for all services rendered under this Purchase Order shall be made within thirty (30) calendar days from the date of receipt of a valid tax invoice from the Supplier. Payment shall be effected by electronic funds transfer (EFT) to the Supplier's designated bank account in South Africa. The Supplier shall include the Purchase Order number (PO-CT-2025-04782) as a reference on all invoices submitted. Late payments shall attract interest at the rate of 10% per annum, calculated on a daily basis, in accordance with the Late Payment of Interest Act 3 of 2003 (South Africa).
6. Terms and Conditions
- This Purchase Order is governed by and shall be construed in accordance with the laws of the Republic of South Africa, specifically the Western Cape jurisdiction applicable to South Africa Cape Town.
- The Supplier warrants that all Mechanic work shall be performed to the highest professional standard, in compliance with the National Road Traffic Act 93 of 1996 and all applicable municipal by-laws of the City of Cape Town.
- All parts and components used in the execution of this Purchase Order shall be new, OEM-equivalent, or as specified in the attached Bill of Materials. Used or refurbished parts shall require prior written approval from the Buyer's Procurement Manager.
- The Supplier shall maintain comprehensive public liability insurance of no less than R 5,000,000 and professional indemnity insurance of no less than R 2,000,000 for the duration of this Purchase Order.
- The Buyer reserves the right to inspect the Mechanic work at any stage and to withhold payment for any work found to be substandard or not in compliance with the specifications set forth in this Purchase Order.
- Any disputes arising from this Purchase Order shall first be subject to mediation in Cape Town, South Africa, in accordance with the Arbitration Act 42 of 1965. Should mediation fail, the matter shall be referred to the High Court of South Africa, Western Cape Division, Cape Town.
- This Purchase Order may be amended only by written addendum signed by both parties. No verbal modifications shall be binding.
- The Supplier shall comply with all applicable health, safety, and environmental regulations as enforced by the City of Cape Town and the Western Cape Department of Environmental Affairs.
- Confidentiality: Both parties agree to treat all proprietary information exchanged under this Purchase Order as strictly confidential and shall not disclose such information to third parties without prior written consent.
- This Purchase Order shall remain in full force and effect for a period of twelve (12) months from the date of issue, unless terminated earlier by either party with thirty (30) days' written notice.
7. Acceptance and Authorisation
By signing below, both parties acknowledge and agree to all terms, conditions, and specifications set forth in this Purchase Order for the provision of Mechanic services in South Africa Cape Town. This document constitutes a binding agreement upon execution by both authorised signatories.
For and on behalf of the Buyer:
Atlantic Fleet Automotive Services (Pty) Ltd
Signature: ___________________________
Name: Daniel van der Merwe
Title: Procurement Manager
Date: ___________________________
For and on behalf of the Supplier:
Cape Town Precision Mechanic & Engineering (Pty) Ltd
Signature: ___________________________
Name: Thandiwe Nkosi
Title: Operations Director
Date: ___________________________
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