Purchase Order Mechanical Engineer in Colombia Bogotá –Free Word Template Download with AI

Purchase Order No.: PO-COL-BGA-2025-04782
Date of Issue: June 12, 2025
Valid Until: July 12, 2025 Country / City: Colombia — Bogotá
Currency: Colombian Peso (COP)
Payment Terms: Net 30 Days 1. PARTIES INVOLVED

Buyer (Procuring Entity)	Supplier (Service Provider)
Company: Andina Industrial Solutions S.A.S. Address: Av. El Dorado No. 45A-210, Piso 12, Bogotá D.C., Colombia NIT: 901.234.567-8 Contact: Ing. María Fernanda Restrepo Email: [email protected] Phone: +57 (601) 743 8821	Company: TecnoIngeniería Mecánica Ltda. Address: Cra. 15 # 86-45, Of. 304, Bogotá D.C., Colombia NIT: 890.456.789-1 Contact: Ing. Carlos Andrés Villamizar Email: [email protected] Phone: +57 (601) 612 4457

2. SCOPE OF PROCUREMENT

This Purchase Order is issued by Andina Industrial Solutions S.A.S. to formally request and authorize the procurement of professional services rendered by a qualified Mechanical Engineer to support the design, analysis, and implementation of industrial mechanical systems at the buyer's manufacturing facility located in Colombia Bogotá, specifically at the industrial park in the municipality of Soacha, Cundinamarca. The Mechanical Engineer shall be responsible for the complete technical oversight of the new production line installation, including but not limited to thermal system design, fluid dynamics analysis, structural integrity verification, and compliance with Colombian national technical standards (NTC) and the regulations established by the Superintendencia de Industria y Comercio (SIC) in Colombia Bogotá.

3. LINE ITEMS AND SERVICES

No.	Description of Service	Qty	Unit	Unit Price (COP)	Total (COP)
1	Full-time Mechanical Engineer on-site supervision for production line installation (8 hours/day, 5 days/week) in Colombia Bogotá	120	Hours	185,000	22,200,000
2	Thermal and fluid systems design documentation for HVAC and process cooling units	1	Lot	12,500,000	12,500,000
3	Structural analysis and load-bearing verification of mechanical equipment foundations	1	Lot	8,750,000	8,750,000
4	Compliance review against NTC 459, NTC 575, and local Colombia Bogotá municipal building and industrial regulations	1	Lot	6,200,000	6,200,000
5	Preparation of as-built drawings, technical reports, and final handover documentation	1	Lot	4,800,000	4,800,000
6	Emergency technical support and troubleshooting (on-call, 24/7 availability during commissioning phase)	30	Days	320,000	9,600,000
SUBTOTAL					64,050,000
IVA (19% VAT — Colombian Tax Code)					12,169,500
GRAND TOTAL (COP)					76,219,500

4. TERMS AND CONDITIONS

Commencement Date: The Mechanical Engineer shall commence all services no later than June 23, 2025, at the buyer's facility in Colombia Bogotá. Any delay beyond this date without written authorization from the buyer shall result in a penalty of 0.5% of the total Purchase Order value per calendar day of delay.
Completion Deadline: All deliverables outlined in Section 3 shall be completed and formally accepted by the buyer no later than October 15, 2025. The Mechanical Engineer is expected to maintain continuous presence at the site during all critical installation and commissioning phases.
Qualification Requirements: The Mechanical Engineer assigned to this Purchase Order must hold a valid professional registration (Matrícula Profesional) with the Colegio de Ingenieros de Colombia, a minimum of eight (8) years of experience in industrial mechanical systems, and demonstrated familiarity with the regulatory framework governing industrial operations in Colombia Bogotá.
Payment Schedule: Payment shall be made in three (3) installments: 30% upon execution of this Purchase Order, 40% upon completion of design documentation and structural verification (Line Items 2 and 3), and 30% upon final acceptance of all deliverables. All payments shall be made via bank transfer to the supplier's account in Colombian Pesos (COP) within thirty (30) calendar days of invoice receipt.
Intellectual Property: All technical drawings, calculations, reports, and documentation produced under this Purchase Order shall become the exclusive property of Andina Industrial Solutions S.A.S. upon full payment. The Mechanical Engineer and the supplier shall not reproduce, distribute, or use such materials for any other project without prior written consent.
Health, Safety, and Environment: The Mechanical Engineer shall comply with all occupational health and safety regulations established by the Ministerio del Trabajo de Colombia and the specific safety protocols of the buyer's facility in Colombia Bogotá. The supplier shall provide all necessary personal protective equipment (PPE) and ensure the engineer holds a valid medical fitness certificate.
Termination: Either party may terminate this Purchase Order with a written notice of fifteen (15) calendar days. In the event of termination by the buyer for convenience, the supplier shall be compensated for all services rendered up to the termination date plus a 10% administrative fee. In the event of termination due to supplier default, no further compensation shall be owed.
Governing Law and Jurisdiction: This Purchase Order shall be governed by and interpreted in accordance with the commercial and civil laws of the Republic of Colombia. Any dispute arising from or related to this Purchase Order shall be subject to the exclusive jurisdiction of the commercial courts of Colombia Bogotá, D.C., and the parties waive any right to litigate in any other jurisdiction.
Confidentiality: Both parties agree to maintain strict confidentiality regarding all technical, commercial, and operational information exchanged in connection with this Purchase Order. This obligation shall survive the termination or expiration of this agreement for a period of three (3) years.
Force Majeure: Neither party shall be liable for failure to perform obligations under this Purchase Order if such failure results from events beyond reasonable control, including but not limited to natural disasters, government decrees, or public health emergencies affecting operations in Colombia Bogotá.

NOTE: This Purchase Order is subject to the Colombian Tax Code (Estatuto Tributario) and all applicable regulations of the Dirección de Impuestos y Aduanas Nacionales (DIAN). The supplier is responsible for withholding applicable taxes (retención en la fuente) as mandated by Colombian law. All invoices must include the NIT, address in Colombia Bogotá, and the corresponding Purchase Order reference number for proper accounting and tax compliance. 5. AUTHORIZATION AND SIGNATURES

For the Buyer:
Andina Industrial Solutions S.A.S.

Name: Ing. María Fernanda Restrepo
Title: Director de Compras y Abastecimiento
Signature: _________________________
Date: _________________________

For the Supplier:
TecnoIngeniería Mecánica Ltda.

Name: Ing. Carlos Andrés Villamizar
Title: Gerente General
Signature: _________________________
Date: _________________________ ⬇️ Download as DOCX Edit online as DOCX

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