Purchase Order Mechanical Engineer in Japan Kyoto –Free Word Template Download with AI
Issuing Company (Buyer)
Kyoto Precision Manufacturing Co., Ltd.
12-45 Higashiyama-ku, Sakyo Ward
Kyoto 606-8472, Japan
Tel: +81-75-555-0142
Email: [email protected]
Corporate Registration No.: 4010401087654
Service Provider (Vendor)
Tanaka Engineering Solutions LLC
8-22 Nakagyo-ku, Kyoto
Kyoto 604-0001, Japan
Tel: +81-75-333-8891
Email: [email protected]
Vendor ID: V-2024-KYO-0037
| Purchase Order No.: | PO-KYO-2025-04871 | Date of Issue: | June 12, 2025 |
| Project Reference: | KPM-ENG-2025-Q2-009 | Delivery Location: | Kyoto, Japan (On-Site) |
| Required By: | August 15, 2025 | Payment Terms: | Net 30 Days from Invoice |
| Currency: | Japanese Yen (JPY) | Valid Until: | July 12, 2025 |
This Purchase Order is issued by Kyoto Precision Manufacturing Co., Ltd. to formally authorize and procure the professional services of a qualified Mechanical Engineer for the duration of the project period specified herein. The engagement is to be carried out exclusively within the metropolitan area of Japan Kyoto, specifically at the buyer's manufacturing facility located in Higashiyama-ku, Kyoto. This Purchase Order constitutes a binding agreement between the parties and governs all terms, conditions, deliverables, and financial obligations related to the engagement of the Mechanical Engineer for the scope of work described below.
| No. | Description of Service | Qty | Unit Rate (JPY) | Amount (JPY) | Duration |
|---|---|---|---|---|---|
| 1 | Senior Mechanical Engineer – Design and development of precision CNC machining systems for the Kyoto production line. Includes CAD modeling, stress analysis, and prototype fabrication oversight at the Japan Kyoto facility. | 1 | 285,000 | 285,000 | Per day (45 days) |
| 2 | Mechanical Engineer – Thermal management system design and heat exchanger optimization for the new assembly unit. On-site consultation and technical documentation to be delivered at the Japan Kyoto plant. | 1 | 240,000 | 240,000 | Per day (30 days) |
| 3 | Mechanical Engineer – Quality assurance inspection, root-cause failure analysis, and corrective action reporting for existing mechanical assemblies. All inspections to be conducted at the Japan Kyoto manufacturing site. | 1 | 195,000 | 195,000 | Per day (20 days) |
| 4 | Technical documentation, engineering drawings (ISO 2768 compliant), and final project report package for the Mechanical Engineer engagement. Deliverables to be submitted to the Japan Kyoto project management office. | 1 | 450,000 | 450,000 | One-time |
| 5 | Travel, accommodation, and per diem expenses for the Mechanical Engineer while stationed in Japan Kyoto. Includes local transportation within Kyoto prefecture and lodging at an approved hotel within 5 km of the facility. | 1 | 1,200,000 | 1,200,000 | 95 days total |
| Subtotal: | 2,370,000 JPY |
| Consumption Tax (10%): | 237,000 JPY |
| Grand Total: | 2,607,000 JPY |
- Scope of Engagement: The Mechanical Engineer shall perform all duties and responsibilities as outlined in this Purchase Order in strict accordance with Japanese engineering standards (JIS), applicable national regulations, and the specific technical requirements communicated by the buyer's project management team in Japan Kyoto.
- Location of Work: All services under this Purchase Order shall be rendered at the buyer's premises in Japan Kyoto or at such other locations within Kyoto prefecture as may be mutually agreed upon in writing. The Mechanical Engineer is expected to be physically present at the Japan Kyoto site during all scheduled working hours.
- Qualifications: The Mechanical Engineer engaged under this Purchase Order must hold a valid Japanese Registered Mechanical Engineer (Kikikaishi) license, possess a minimum of ten (10) years of relevant industry experience, and demonstrate proficiency in SolidWorks, ANSYS, and AutoCAD software platforms.
- Payment Schedule: Payment shall be made in three (3) equal installments: 30% upon acceptance of this Purchase Order, 40% upon completion of the design and prototype phase, and 30% upon final delivery and acceptance of all documentation. All payments shall be processed via bank transfer to the vendor's account in Japan Kyoto within thirty (30) calendar days of invoice receipt.
- Confidentiality: The Mechanical Engineer shall maintain strict confidentiality regarding all proprietary information, trade secrets, and technical data encountered during the engagement in Japan Kyoto. A separate Non-Disclosure Agreement (NDA) shall be executed prior to the commencement of work.
- Intellectual Property: All designs, drawings, reports, and deliverables produced by the Mechanical Engineer under this Purchase Order shall become the exclusive property of Kyoto Precision Manufacturing Co., Ltd. upon full payment.
- Termination: Either party may terminate this Purchase Order with fourteen (14) days' written notice. In the event of termination, the Mechanical Engineer shall be compensated for all work completed up to the termination date, and all work-in-progress materials related to the Japan Kyoto project shall be surrendered to the buyer.
- Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of Japan. Any disputes arising from this agreement shall be resolved through arbitration in Japan Kyoto in accordance with the rules of the Japan Commercial Arbitration Association.
- Compliance: The vendor and the Mechanical Engineer shall comply with all applicable Japanese labor laws, occupational safety regulations (Safety and Health Act), and environmental standards while performing services in Japan Kyoto.
By signing below, both parties acknowledge and agree to all terms, conditions, and specifications set forth in this Purchase Order. The Mechanical Engineer services described herein shall commence no earlier than the date of mutual written confirmation and shall be executed in full compliance with the project timeline established for the Japan Kyoto facility.
For and on behalf of Kyoto Precision Manufacturing Co., Ltd. (Buyer)
Name: Hiroshi Yamamoto
Title: Director of Procurement
Date: _______________
For and on behalf of Tanaka Engineering Solutions LLC (Vendor)
Name: Kenji Tanaka
Title: Chief Executive Officer
Date: _______________
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