Purchase Order Mechanical Engineer in United Arab Emirates Dubai –Free Word Template Download with AI

Professional Services Engagement – Mechanical Engineer

United Arab Emirates, Dubai

Purchase Order No.: PO-DXB-2025-04872
Date of Issue: 15 June 2025
Valid Until: 15 July 2025 Payment Terms: Net 30 Days
Currency: UAE Dirham (AED)
Governing Law: United Arab Emirates Federal Law 1. PARTIES TO THIS PURCHASE ORDER

Buyer (Purchasing Entity)	Supplier (Service Provider)
Company: Gulf Infrastructure & Engineering Solutions LLC Address: Level 24, Emirates Tower, Business Bay, Dubai, United Arab Emirates Trade License No.: 104872935 TRN: 100487293500003 Contact: Mr. Khalid Al Mansoori, Procurement Director Email: [email protected]	Company: Apex Mechanical Engineering Consultancy FZ-LLC Address: Unit 12, Dubai South Free Zone, Dubai, United Arab Emirates Trade License No.: 107234561 TRN: 100723456100003 Contact: Dr. Sarah Al Farsi, Managing Director Email: [email protected]

2. SCOPE OF WORK – MECHANICAL ENGINEER SERVICES

This Purchase Order is issued by Gulf Infrastructure & Engineering Solutions LLC (hereinafter referred to as the "Buyer") to Apex Mechanical Engineering Consultancy FZ-LLC (hereinafter referred to as the "Supplier") for the engagement of a qualified Mechanical Engineer to provide specialized technical services in support of the Buyer's ongoing infrastructure development project located in the Dubai International Financial Centre (DIFC) district, United Arab Emirates. The Mechanical Engineer shall be responsible for the design review, performance analysis, and technical supervision of all mechanical systems including HVAC installations, piping networks, fire suppression systems, and industrial equipment integration within the project scope.

3. LINE ITEMS AND PRICING

Ref	Description of Services	Qty	Unit	Unit Price (AED)	Total Amount (AED)
01	Senior Mechanical Engineer – Design Review & Technical Supervision of HVAC and Piping Systems (Full-time engagement, 8 hours/day, 5 days/week)	1	Month	45,000.00	45,000.00
02	Mechanical Engineer – Fire Suppression System Compliance Audit per UAE Civil Defence Regulations (One-time deliverable)	1	Lump Sum	18,500.00	18,500.00
03	Mechanical Engineer – Performance Testing & Commissioning of Industrial Equipment (40-hour engagement)	40	Hours	850.00	34,000.00
04	Mechanical Engineer – Preparation of Technical Reports, As-Built Drawings, and O&M Manuals (Deliverable package)	1	Lump Sum	22,000.00	22,000.00
05	Mechanical Engineer – Site Visits & Coordination Meetings with Dubai Municipality and Relevant UAE Authorities (Up to 12 visits)	12	Visits	1,200.00	14,400.00
Subtotal (AED)					133,900.00
VAT @ 5% (United Arab Emirates)					6,695.00
GRAND TOTAL (AED)					140,595.00

4. TERMS AND CONDITIONS

1. Acceptance: This Purchase Order shall become binding upon written acceptance by the Supplier within five (5) business days of the date of issue. Failure to respond within this period shall render this Purchase Order null and void.
2. Qualifications: The Mechanical Engineer assigned to this Purchase Order must hold a minimum of a Bachelor's degree in Mechanical Engineering from an accredited institution, possess a valid Professional Engineer (PE) or Chartered Engineer (CE) designation, and hold a valid UAE professional license issued by the Dubai Municipality or the relevant UAE regulatory authority. A minimum of eight (8) years of experience in commercial and industrial mechanical systems within the United Arab Emirates is required.
3. Compliance: All services rendered under this Purchase Order shall comply with the UAE Building Code, Dubai Municipality regulations, UAE Civil Defence standards, and all applicable federal and emirate-level legislation of the United Arab Emirates. The Mechanical Engineer shall ensure full adherence to local safety and environmental regulations in Dubai.
4. Payment: Payment shall be made within thirty (30) calendar days from the date of receipt of a valid tax invoice issued in accordance with UAE Federal Tax Authority requirements. Payment shall be made via bank transfer to the Supplier's designated account in the United Arab Emirates.
5. Confidentiality: The Supplier and the assigned Mechanical Engineer shall maintain strict confidentiality regarding all project documentation, proprietary data, and technical information disclosed by the Buyer. This obligation shall survive the termination of this Purchase Order for a period of three (3) years.
6. Intellectual Property: All deliverables, reports, drawings, and documentation produced by the Mechanical Engineer under this Purchase Order shall become the exclusive property of the Buyer upon full payment.
7. Termination: Either party may terminate this Purchase Order with fourteen (14) days' written notice. In the event of termination, the Supplier shall be compensated for all services rendered up to the date of termination, less any applicable deductions.
8. Dispute Resolution: Any dispute arising from or in connection with this Purchase Order shall be resolved through the Dubai International Financial Centre (DIFC) Courts or, at the Buyer's election, through arbitration administered by the Dubai International Arbitration Centre (DIAC) in accordance with its rules. The seat of arbitration shall be Dubai, United Arab Emirates.
9. Governing Law: This Purchase Order shall be governed by and construed in accordance with the laws of the United Arab Emirates, including the Federal Civil Transactions Law and all applicable regulations of the Emirate of Dubai.
10. Force Majeure: Neither party shall be liable for failure to perform obligations under this Purchase Order due to events beyond reasonable control, including but not limited to natural disasters, government actions, or pandemics affecting operations in the United Arab Emirates.

5. DELIVERY AND PERFORMANCE SCHEDULE

Milestone	Deliverable	Target Completion Date
Milestone 1	Completion of HVAC and Piping System Design Review	30 June 2025
Milestone 2	Submission of Fire Suppression Compliance Audit Report	15 July 2025
Milestone 3	Completion of Performance Testing & Commissioning	01 August 2025
Milestone 4	Submission of Final Technical Reports and As-Built Documentation	15 August 2025

6. AUTHORIZED SIGNATORIES

For and on behalf of the Buyer:

Gulf Infrastructure & Engineering Solutions LLC

Name: Khalid Al Mansoori
Title: Procurement Director
Signature: _________________________
Date: _________________________

For and on behalf of the Supplier:

Apex Mechanical Engineering Consultancy FZ-LLC

Name: Dr. Sarah Al Farsi
Title: Managing Director
Signature: _________________________
Date: _________________________

This Purchase Order (PO-DXB-2025-04872) is issued in the United Arab Emirates, Dubai, and is subject to the laws of the UAE. All references to the Mechanical Engineer pertain to the qualified professional assigned by the Supplier to execute the scope defined herein. This document constitutes a binding commercial agreement upon execution by both parties.

© 2025 Gulf Infrastructure & Engineering Solutions LLC – Dubai, United Arab Emirates. All Rights Reserved.

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