Purchase Order Medical Researcher in Colombia Bogotá –Free Word Template Download with AI

Instituto de Investigación Médica de Bogotá (IIMB)

Carrera 11 No. 93B-45, Zona Rosa, Bogotá D.C., Colombia

NIT: 900.456.789-1 | Phone: +57 (601) 743-2210 | Email: [email protected]

Purchase Order No.: PO-IIMB-2025-0047
Date of Issue: June 12, 2025
Valid Until: July 12, 2025 Buyer: Dr. Elena María Restrepo Vargas
Title: Lead Medical Researcher
Department: Clinical Immunology & Virology Seller / Supplier: BioEquip Colombia S.A.S.
Contact: Ing. Carlos Andrés Mendoza
Address: Av. El Dorado No. 49A-25, Bogotá D.C., Colombia 1. Purpose and Scope of This Purchase Order

This Purchase Order is issued by the Instituto de Investigación Médica de Bogotá (IIMB) to formally authorize the procurement of specialized laboratory equipment, reagents, and consumables required for the ongoing research program led by Dr. Elena María Restrepo Vargas, a senior Medical Researcher specializing in autoimmune disorders and viral pathogenesis. This Purchase Order is governed by the commercial regulations of Colombia Bogotá and complies with all applicable national procurement standards established by the Colombian Ministry of Health and Social Welfare (Ministerio de Salud y Protección Social). The total acquisition is intended to support a twelve-month clinical study conducted at the IIMB facilities located in the Zona Rosa district of Colombia Bogotá.

2. Line Items and Specifications

Item No.	Description	Qty	Unit	Unit Price (COP)	Subtotal (COP)
01	Real-Time PCR Thermal Cycler (Applied Biosystems 7500) – for viral load quantification in the Medical Researcher's immunology panel	1	Unit	87,500,000	87,500,000
02	Flow Cytometer (BD FACSCanto II) with 4-laser configuration – essential for the Medical Researcher's T-cell subset analysis	1	Unit	142,000,000	142,000,000
03	Ultra-Low Temperature Freezer (-80°C, 400L) – for long-term storage of biological samples collected in Colombia Bogotá	2	Units	28,900,000	57,800,000
04	Monoclonal Antibody Kit (Human CD3/CD4/CD8/CD19 Panel), 500 tests per kit	12	Kits	4,250,000	51,000,000
05	Cell Culture Media (DMEM High Glucose, 500mL) – for in-vitro assays directed by the Medical Researcher	200	Bottles	185,000	37,000,000
06	Centrifuge (Eppendorf 5910 R, 24x1.5mL) – benchtop unit for the Bogotá laboratory	3	Units	6,750,000	20,250,000
07	Personal Protective Equipment (PPE) – N95 masks, nitrile gloves, lab coats, safety goggles (annual supply for 15 researchers)	15	Sets	1,200,000	18,000,000
08	Software License: FlowJo v10 (5-year subscription) – data analysis platform for the Medical Researcher's cytometry datasets	1	License	12,400,000	12,400,000

3. Financial Summary

Subtotal (Items 01–08)	COP 425,950,000
IVA (19% – Colombian Value Added Tax)	COP 80,930,500
Installation, Calibration & Training (Bogotá site)	COP 15,000,000
TOTAL AMOUNT DUE	COP 521,880,500
Amount in words: Five Hundred Twenty-One Million Eight Hundred Eighty Thousand Five Hundred Colombian Pesos (COP 521,880,500)

4. Delivery and Installation Terms

All items listed in this Purchase Order shall be delivered to the IIMB laboratory facilities at Carrera 11 No. 93B-45, Zona Rosa, Colombia Bogotá, within thirty (30) calendar days from the date of this Purchase Order. The supplier is responsible for all transportation, insurance, and customs clearance (if applicable for imported components) within the territory of Colombia Bogotá. Installation of the PCR Thermal Cycler, Flow Cytometer, and Ultra-Low Temperature Freezers shall be completed within five (5) business days of physical delivery. The supplier shall provide on-site training for the Medical Researcher and a team of four (4) laboratory technicians at no additional cost. All equipment must meet the technical specifications outlined in Annex A attached to this Purchase Order and comply with INVIMA (Instituto Nacional de Vigilancia de Medicamentos y Alimentos) registration requirements for use in Colombia Bogotá.

5. Payment Terms

Payment for this Purchase Order shall be made in three (3) installments via bank transfer to the supplier's designated account in a Colombian financial institution:

1. 40% Advance Payment (COP 208,752,200) – due within ten (10) business days of the signed Purchase Order acknowledgment, to be released upon confirmation of manufacturing or stock availability.
2. 40% Upon Delivery (COP 208,752,200) – due within fifteen (15) business days of successful delivery and physical inspection at the Colombia Bogotá site, subject to a joint acceptance report signed by the Medical Researcher and the supplier's technical representative.
3. 20% Final Payment (COP 104,376,100) – due within thirty (30) days after completion of installation, calibration, and the training session for the Medical Researcher team.

6. Warranties and After-Sales Support

The supplier guarantees a minimum two (2) year warranty on all capital equipment (Items 01, 02, 03, and 06) from the date of installation acceptance in Colombia Bogotá. Consumable items (Items 04, 05, and 07) carry a six (6) month shelf-life guarantee from the date of delivery. The software license (Item 08) includes all updates and technical support for the full five-year subscription period. The supplier shall maintain a dedicated after-sales service desk reachable by phone and email during standard business hours in Colombia Bogotá (Monday to Friday, 8:00 a.m. to 5:00 p.m., Colombia Time, UTC-5). Response time for critical equipment failures affecting the Medical Researcher's active study shall not exceed twenty-four (24) hours.

7. General Conditions and Governing Law

1. This Purchase Order constitutes a binding agreement between the IIMB and BioEquip Colombia S.A.S. upon countersignature by both parties.
2. All disputes arising from this Purchase Order shall be resolved under the commercial laws of the Republic of Colombia, with exclusive jurisdiction of the commercial courts of Colombia Bogotá.
3. The Medical Researcher designated as the technical recipient retains the authority to reject any item that does not conform to the specifications stated herein, without penalty to the IIMB.
4. Neither party may assign its obligations under this Purchase Order to a third party without prior written consent of the other party.
5. Confidentiality: All data, protocols, and research methodologies shared in connection with this Purchase Order shall be treated as proprietary information of the IIMB and the Medical Researcher, and shall not be disclosed to any third party without express written authorization.
6. Force Majeure: Neither party shall be liable for delays caused by events beyond reasonable control, including but not limited to natural disasters, government mandates, or public health emergencies affecting operations in Colombia Bogotá.

8. Authorization and Signatures Dr. Elena María Restrepo Vargas
Lead Medical Researcher – IIMB
Date: _______________ Ing. Carlos Andrés Mendoza
Commercial Director – BioEquip Colombia S.A.S.
Date: _______________

This Purchase Order (No. PO-IIMB-2025-0047) was prepared and issued in Colombia Bogotá on June 12, 2025. It is valid for a period of thirty (30) days from the date of issue. For any inquiries regarding this Purchase Order, please contact the IIMB Procurement Office at [email protected] or by phone at +57 (601) 743-2210, ext. 402. This document is the property of the Instituto de Investigación Médica de Bogotá and may not be reproduced or distributed without written permission. All transactions are subject to the tax regulations of the Republic of Colombia.

⬇️ Download as DOCX Edit online as DOCX