Purchase Order Medical Researcher in Italy Milan –Free Word Template Download with AI

1. Scope of Purchase Order: This Purchase Order governs the acquisition of laboratory equipment, consumables, software, and professional services required by the designated Medical Researcher, Dr. Alessandro Fontana, and his research team at the Institute of Advanced Biomedical Research, Italy Milan. No additional items may be added without a formal amendment to this Purchase Order signed by both parties.
2. Delivery Schedule: All physical goods shall be delivered to the specified laboratory wings at Via Paolo Sarpi, 12, 20129 Milan, Italy, no later than 30 July 2025. The Supplier shall coordinate delivery times with the Medical Researcher's laboratory manager to minimise disruption to ongoing experiments. Delivery within the Italy Milan city limits is included in the quoted price; no additional transport surcharge shall apply.
3. Payment Terms: Payment shall be made via bank transfer (IBAN: IT60 X054 2811 1000 0001 2345 678) within 30 days of receipt of a valid invoice from the Supplier. A 30% advance payment is due upon acceptance of this Purchase Order. The remaining 70% is due upon successful installation, commissioning, and written acceptance by the Medical Researcher and the Procurement Director. Late payments shall accrue interest at the rate prescribed by Italian Legislative Decree 231/2002.
4. Warranty and Support: All equipment carries a minimum 24-month manufacturer's warranty from the date of commissioning. The Supplier guarantees that all instruments comply with current European Union medical device regulations (MDR 2017/745) and Italian national standards applicable to research laboratories in Italy Milan. The annual maintenance contract (Item 04) includes unlimited corrective interventions and two scheduled preventive maintenance visits per year.
5. Regulatory Compliance: The Supplier warrants that all delivered goods and services meet the requirements of the Italian Ministry of Health (Ministero della Salute) and the local ASL (Azienda Sanitaria Locale) of Milan. The Supplier shall provide all necessary documentation, including CE certificates, material safety data sheets (MSDS), and AIFA registration confirmations, prior to or at the time of delivery to the Italy Milan facility.
6. Intellectual Property and Data: All data generated by the Medical Researcher using the procured equipment and software remains the exclusive property of the Institute of Advanced Biomedical Research. The Supplier shall not access, replicate, or disclose any research data, patient-derived information, or experimental results. This clause is governed by Italian data protection law (D.Lgs. 196/2003) and the EU General Data Protection Regulation (GDPR).
7. Acceptance and Inspection: Upon delivery, the Medical Researcher or his designated laboratory technician shall inspect all items within 10 business days. Any defects, missing components, or non-conformities must be reported in writing to the Supplier within this period. The Supplier shall rectify or replace non-conforming items at no additional cost within 15 business days of notification.
8. Force Majeure: Neither party shall be liable for delays or failures in performance resulting from events beyond reasonable control, including but not limited to natural disasters, pandemics, government-mandated closures, or supply chain disruptions affecting the Italy Milan region. The affected party shall notify the other in writing within 5 business days of the occurrence.
9. Governing Law and Jurisdiction: This Purchase Order shall be governed by and construed in accordance with the laws of the Italian Republic. Any disputes arising from or in connection with this Purchase Order shall be subject to the exclusive jurisdiction of the competent courts of Milan, Italy Milan metropolitan area. The parties agree to attempt good-faith mediation before initiating any formal legal proceedings.
10. Confidentiality: Both parties agree to maintain strict confidentiality regarding the terms of this Purchase Order, the research objectives of the Medical Researcher, and any proprietary information exchanged in the course of this procurement. This obligation survives the termination or expiry of this Purchase Order for a period of five (5) years.

By signing below, both parties confirm their full acceptance of this Purchase Order and agree to be bound by all terms, conditions, and specifications set forth herein. This document constitutes a legally binding agreement for the procurement of goods and services in support of the Medical Researcher's programme at the Institute of Advanced Biomedical Research, Italy Milan.