Purchase Order Medical Researcher in Uganda Kampala –Free Word Template Download with AI
Kampala Institute of Medical Sciences (KIMS)
P.O. Box 2374, Plot 1, Kampala Road, Uganda Kampala
Tel: +256-414-250-300 | Email: [email protected]
Buyer Information
Institution: Kampala Institute of Medical Sciences (KIMS)
Department: Department of Clinical Research & Epidemiology
Principal Investigator / Medical Researcher: Dr. Aisha Nakato, PhD (Medical Researcher, Infectious Disease Pathology)
Address: Plot 1, Kampala Road, Uganda Kampala, Uganda
Contact: +256-772-445-678 | [email protected]
Supplier Information
Company: MedLab Supplies East Africa Ltd.
Registration No.: UBR/2019/004521
Address: Plot 45, Industrial Area, Ntinda, Uganda Kampala
Contact: +256-414-889-220 | [email protected]
Tax Identification No.: TIN 100-456-789
Line Items – Equipment and Supplies for Medical Researcher Laboratory
| Item No. | Description | Qty | Unit | Unit Price (UGX) | Total (UGX) |
|---|---|---|---|---|---|
| 01 | Biosafety Cabinet, Class II A2, for use by the Medical Researcher in handling pathogenic samples | 1 | Unit | 48,500,000 | 48,500,000 |
| 02 | Real-Time PCR Thermal Cycler (96-well), required for the Medical Researcher's molecular diagnostics project | 1 | Unit | 62,000,000 | 62,000,000 |
| 03 | Refrigerated Centrifuge, 15,000 RPM, for sample preparation by the Medical Researcher | 2 | Units | 18,750,000 | 37,500,000 |
| 04 | Autoclave, 60L capacity, for sterilization of laboratory instruments used in Uganda Kampala research protocols | 1 | Unit | 24,300,000 | 24,300,000 |
| 05 | Personal Protective Equipment (PPE) kit – N95 masks, nitrile gloves, lab coats, safety goggles (annual supply for the Medical Researcher team of 6) | 6 | Sets | 1,250,000 | 7,500,000 |
| 06 | Reagent kits – ELISA, PCR master mix, and buffer solutions (12-month supply for the Medical Researcher's ongoing study on malaria co-infections) | 12 | Boxes | 3,800,000 | 45,600,000 |
| 07 | Digital Microscope, 1000x magnification with camera, for histopathological analysis by the Medical Researcher | 1 | Unit | 15,200,000 | 15,200,000 |
| 08 | Lab notebook, data logging software license, and specimen storage containers (for the Medical Researcher's documentation and sample archiving in Uganda Kampala) | 1 | Lot | 2,100,000 | 2,100,000 |
| Subtotal: | 242,700,000 UGX |
| VAT (18%): | 43,686,000 UGX |
| Delivery & Installation (within Uganda Kampala): | 4,500,000 UGX |
| Grand Total: | 290,886,000 UGX |
Amount in words: Two Hundred and Ninety Million, Eight Hundred and Eighty-Six Thousand, Eight Hundred UGX (Ugandan Shillings) only.
Terms and Conditions of this Purchase Order
- This Purchase Order is issued by the Kampala Institute of Medical Sciences for the procurement of laboratory equipment, reagents, and consumables specifically designated for the use of the Medical Researcher, Dr. Aisha Nakato, in her ongoing research programme conducted at the KIMS facility in Uganda Kampala.
- All items listed in this Purchase Order must be new, unused, and in full compliance with the Uganda National Bureau of Standards (UNBS) and the Uganda Drug and Medical Devices Authority (UDMDA) regulations applicable in Uganda Kampala.
- Delivery of all goods shall be made to the KIMS Research Wing, Plot 1, Kampala Road, Uganda Kampala, no later than 30 June 2025. The supplier is responsible for all transportation, insurance, and customs clearance within Uganda Kampala metropolitan area.
- Payment shall be made within thirty (30) days of receipt and satisfactory inspection of all items by the Medical Researcher and the KIMS Procurement Committee. Payment will be processed via bank transfer to the supplier's registered account in Uganda Kampala.
- The supplier shall provide a minimum two-year warranty on all capital equipment (Items 01–04 and 07) and a twelve-month warranty on consumables and PPE. Warranty service must be available within Uganda Kampala or its immediate environs.
- Any deviation from the specifications stated in this Purchase Order must be communicated in writing to the Medical Researcher and the KIMS Procurement Office at least fourteen (14) days prior to the delivery deadline. Failure to do so constitutes grounds for rejection of the shipment.
- This Purchase Order is governed by the laws of the Republic of Uganda. Any disputes arising from this Purchase Order shall be resolved through arbitration in Uganda Kampala in accordance with the Arbitration Act, Cap 72 of the Laws of Uganda.
- The supplier acknowledges that the goods procured under this Purchase Order are intended exclusively for the Medical Researcher's approved research protocol (Protocol No. KIMS/IRB/2025/012) and shall not be diverted, resold, or used for any other purpose without written consent from KIMS management in Uganda Kampala.
- All invoices submitted against this Purchase Order must reference the Purchase Order number KIMS/PO/2025/0487 and include the supplier's TIN, company registration number, and a detailed itemized breakdown matching the line items above.
Prof. James Okello, Head of Procurement
Kampala Institute of Medical Sciences
Uganda Kampala
Date: _______________ Accepted by – Supplier
MedLab Supplies East Africa Ltd.
Uganda Kampala
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX
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