Purchase Order Medical Researcher in United States San Francisco –Free Word Template Download with AI

1. Buyer Information

Institution: Bay Area Institute for Advanced Medical Sciences

Department: Department of Translational Medicine

Principal Investigator: Dr. Elena Vasquez, PhD, MD

Role: Senior Medical Researcher

Address: 1450 Research Parkway, Suite 700, United States San Francisco, CA 94103

Project Title: "Neurodegenerative Pathway Analysis in Early-Stage Alzheimer's Disease"

Grant Reference: NIH-R01-NS-2025-4471

Funding Source: National Institutes of Health, Bethesda, MD

PO Authorized By: Dr. Marcus Chen, Director of Procurement

2. Supplier Information

Supplier Name: Pacific Scientific Instruments, Inc.

Address: 2200 Industrial Way, Oakland, United States San Francisco Bay Area, CA 94607

Contact Person: Mr. David Okafor, Sales Director

Phone: (510) 555-7734

Email: [email protected]

Supplier Tax ID: 95-1128347

Payment Terms: Net 30 Days from Invoice Date

Shipping Method: Insured Freight, White-Glove Delivery

Delivery Address: 1450 Research Parkway, Loading Dock B, United States San Francisco, CA 94103

Delivery Window: June 25 – July 5, 2025

3. Line Items – Equipment and Supplies for Medical Researcher

Item #	Description	Qty	Unit Price (USD)	Extended Price (USD)
001	High-Resolution Confocal Microscope, Model CF-9200, with fluorescence imaging module for cellular-level neurodegenerative tissue analysis	1	$187,500.00	$187,500.00
002	Automated Liquid Handling Station, 96/384-well plate compatible, for high-throughput biomarker screening in cerebrospinal fluid samples	2	$42,300.00	$84,600.00
003	Ultra-Low Temperature Freezer, -80°C, 400L capacity, for long-term storage of neural tissue specimens and biological reagents	1	$28,900.00	$28,900.00
004	Real-Time PCR Thermal Cycler, 96-well, with quantitative analysis software license (5-year), for gene expression profiling in Alzheimer's research	1	$36,750.00	$36,750.00
005	Cell Culture Incubator, CO₂-controlled, 37°C, with HEPA filtration, for in-vitro neuronal cell line maintenance	3	$12,400.00	$37,200.00
006	Biological Safety Cabinet, Class II Type A2, for handling of human neural tissue and infectious agents in the Medical Researcher's laboratory	2	$18,600.00	$37,200.00
007	Assorted Laboratory Consumables Package: pipette tips, culture media, antibodies, staining kits, and reagents (12-month supply for one Medical Researcher team of 4)	1	$54,300.00	$54,300.00
008	Workstation and Data Analysis Software: 32-core processor workstation with 128GB RAM, dual GPU, and licensed bioinformatics suite for proteomic data interpretation	1	$22,800.00	$22,800.00
009	Installation, Calibration, and Operator Training Services for all equipment listed above, including on-site training for the Medical Researcher and lab technicians	1	$15,450.00	$15,450.00
010	Extended Warranty and Annual Preventive Maintenance Plan (3-year term) covering all capital equipment in this Purchase Order	1	$31,200.00	$31,200.00
SUBTOTAL				$536,300.00
Sales Tax (8.25% – San Francisco, CA)				$44,244.75
Shipping and Handling (Insured, White-Glove)				$6,850.00
TOTAL AMOUNT DUE (USD)				$587,394.75

4. Terms and Conditions

4.1 This Purchase Order constitutes a binding agreement between the Bay Area Institute for Advanced Medical Sciences, located in United States San Francisco, California, and Pacific Scientific Instruments, Inc. All terms herein shall be governed by the laws of the State of California and applicable federal regulations.

4.2 The Medical Researcher designated under this Purchase Order, Dr. Elena Vasquez, shall serve as the primary technical recipient and acceptance authority for all equipment and supplies. Final acceptance of each item shall be documented in writing within ten (10) business days of delivery and installation at the United States San Francisco laboratory facility.

4.3 Payment shall be remitted via wire transfer to the supplier's designated account within thirty (30) calendar days of the invoice date, provided that all items have been accepted in accordance with Section 4.2. Late payments shall accrue interest at a rate of 1.5% per month.

4.4 All equipment must comply with current FDA regulations, OSHA safety standards, and the institutional biosafety guidelines of the Bay Area Institute. The supplier warrants that all items are new, unused, and free from defects in materials and workmanship for a minimum period of three (3) years from the date of acceptance.

4.5 The supplier shall provide a detailed packing list, certificates of analysis, and all applicable regulatory documentation (including CE and FDA 510(k) clearance where applicable) prior to shipment. All shipments to the United States San Francisco address shall be insured for the full value of the goods.

4.6 In the event of non-conforming or damaged goods, the Medical Researcher shall notify the supplier in writing within five (5) business days of delivery. The supplier shall, at its sole expense, replace or repair the affected items within fifteen (15) business days.

4.7 This Purchase Order may not be assigned or transferred by either party without the prior written consent of the other. Any modifications to scope, pricing, or delivery schedule must be executed as a written amendment signed by both parties.

4.8 The supplier acknowledges that the equipment procured under this Purchase Order will be used exclusively for academic medical research purposes by the designated Medical Researcher and her team at the United States San Francisco facility. No commercial resale or sub-licensing of software components is permitted.

5. Special Instructions and Notes

Note to Supplier: All deliveries must be coordinated with the Facilities Management Office at the United States San Francisco campus at least 48 hours in advance. The loading dock (Dock B) is accessible Monday through Friday, 7:00 AM to 4:00 PM Pacific Time. The Medical Researcher's laboratory (Room 714, 7th Floor) requires a 48-hour lead time for utility connections (electrical, gas, and data) prior to equipment installation. Please schedule the installation and training services (Item #009) for the week of July 7, 2025, to allow the Medical Researcher to begin the new research protocol by July 14, 2025.