Purchase Order Military Officer in Colombia Medellín –Free Word Template Download with AI

1. PARTIES INVOLVED

BUYER (Requisitioning Authority)

Entity: Colombian Armed Forces – Military Officer Procurement Office

Address: Avenida La Playa No. 45-12, El Poblado, Colombia Medellín, Antioquia

Contact: Colonel Andrés R. Villamizar, Procurement Officer

Email: [email protected]

Phone: +57 (604) 444 7821

NIT: 890.123.456-7

SELLER (Supplier / Vendor)

Entity: Andes Military Supply & Tactical Equipment S.A.S.

Address: Calle 50 No. 43A-25, Laureles, Colombia Medellín, Antioquia

Contact: Ing. Patricia L. Restrepo, Sales Director

Email: [email protected]

Phone: +57 (604) 333 9105

NIT: 901.789.321-4

2. PURPOSE AND SCOPE

This Purchase Order is issued by the Colombian Armed Forces Procurement Office, stationed in Colombia Medellín, to formally authorize the acquisition of tactical equipment, field uniforms, and operational supplies required for the deployment and operational readiness of a Military Officer assigned to the Antioquia Regional Command. This Purchase Order governs all terms, conditions, delivery schedules, and payment obligations between the Buyer and the Seller for the procurement of items listed herein. The Military Officer to whom these supplies are allocated will be operating under the jurisdiction of the Colombia Medellín military district and will be responsible for the inspection, acceptance, and operational deployment of all goods received under this Purchase Order.

3. LINE ITEMS AND QUANTITIES

Item No.	Description	Spec / Model	Qty	Unit Price (COP)	Subtotal (COP)
01	Tactical Field Uniform Set (Military Officer Grade – Olive Drab)	FMU-OD-2025	4	850,000	3,400,000
02	Ballistic Vest, Level IIIA, with Modular Pouch System	BV-3A-MOD	2	2,750,000	5,500,000
03	Combat Boots, Waterproof, Size 43 EU (Military Officer Issue)	CB-WP-43	3	420,000	1,260,000
04	Field Radio, Encrypted, 15 km Range (Colombia Medellín Frequency Band)	FR-ENC-15	2	4,800,000	9,600,000
05	GPS Navigation Unit, Military-Grade, Ruggedized	GPS-MIL-RG	1	3,200,000	3,200,000
06	Field Medical Kit, Individual (IFAK) – Military Officer Standard	IFAK-MO-STD	4	680,000	2,720,000
07	Waterproof Field Notebook & Tactical Pen Set	FN-TP-SET	6	95,000	570,000
08	Headlamp, Rechargeable, 500 Lumen, with Red-Green Filter	HL-RC-500	2	185,000	370,000
09	Paracord 550, 50 m, Olive (Military Officer Field Use)	PC-550-50M	4	78,000	312,000
10	Insulated Field Ration Pack, 72-Hour Sustenance (Colombia Medellín Climate Rating)	FRP-72H-CM	2	1,150,000	2,300,000
TOTAL AMOUNT (COP):					31,232,000
TOTAL AMOUNT (USD, approx. at 3,950 COP/USD):					$7,906.84

4. DELIVERY AND LOGISTICS

All goods referenced in this Purchase Order shall be delivered to the Colombia Medellín Regional Military Depot, located at Avenida La Playa No. 45-12, El Poblado, Colombia Medellín, Antioquia, within twenty (20) business days from the date of this Purchase Order issuance. Delivery shall be made between 08:00 and 16:00 hours, Monday through Friday. The Seller is responsible for all transportation, insurance, and customs clearance (if applicable) until the goods are physically received and signed for by the designated Military Officer or his authorized representative at the Colombia Medellín receiving facility. The Military Officer assigned to this procurement will conduct a full inspection of each item upon arrival and will issue a written Acceptance Certificate or a Rejection Notice within forty-eight (48) hours of delivery. Any items found damaged, non-conforming, or missing will be subject to immediate replacement at the Seller's expense under the terms of this Purchase Order.

5. PAYMENT TERMS

Payment for this Purchase Order shall be made via government wire transfer to the Seller's designated bank account within thirty (30) calendar days following the date of the Acceptance Certificate signed by the Military Officer. The total amount due is COP 31,232,000 (Thirty-One Million Two Hundred Thirty-Two Thousand Colombian Pesos). No interest shall accrue on timely payments. Late payments, if any, shall be subject to the statutory interest rate established by the Colombian Superintendencia Financiera. A 2% early-payment discount shall apply if the Buyer remits full payment within fifteen (15) calendar days of the Acceptance Certificate. All invoices must reference Purchase Order number COL-MED-2025-04871 and must be submitted to the Colombia Medellín Procurement Office for processing.

6. TERMS AND CONDITIONS

6.1 This Purchase Order constitutes a binding agreement between the Buyer and the Seller upon signature by both authorized parties. It supersedes all prior quotations, negotiations, and verbal agreements related to the procurement of equipment for the Military Officer in Colombia Medellín.
6.2 All equipment must comply with the technical specifications and quality standards established by the Colombian Armed Forces Directorate of Logistics. The Military Officer reserves the right to reject any item that does not meet the stated specifications without penalty to the Buyer.
6.3 The Seller warrants that all goods are new, free from defects, and fit for military operational use. A minimum warranty period of twelve (12) months from the date of acceptance applies to all electronic and mechanical items listed in this Purchase Order.
6.4 The Seller shall maintain full insurance coverage on all goods in transit to the Colombia Medellín delivery point. Risk of loss transfers to the Buyer only upon written acceptance by the Military Officer.
6.5 Neither party may assign or transfer its obligations under this Purchase Order without the prior written consent of the other party. The Military Officer designated under this order may not be changed without formal amendment approved by the General Command in Colombia Medellín.
6.6 In the event of a dispute arising from this Purchase Order, both parties agree to first attempt resolution through good-faith negotiation. If unresolved within thirty (30) days, the matter shall be submitted to the competent administrative courts of Colombia Medellín, Antioquia, in accordance with Colombian public procurement law (Ley 80 de 1993 and Ley 1150 de 2007).
6.7 The Seller acknowledges that the goods procured under this Purchase Order are intended exclusively for the use of the Colombian Armed Forces and the designated Military Officer. Any unauthorized resale, transfer, or diversion of these items is strictly prohibited and may result in criminal prosecution under Colombian military and commercial law.
6.8 This Purchase Order is governed by the laws of the Republic of Colombia. All notices, communications, and legal proceedings related to this document shall be conducted in Spanish, with English translations provided for the Military Officer's operational reference as needed.

7. AUTHORIZATION AND SIGNATURES APPROVED – FOR OFFICIAL USE Colonel Andrés R. Villamizar
Procurement Officer, Buyer
Colombian Armed Forces – Colombia Medellín
Date: _______________ Ing. Patricia L. Restrepo
Sales Director, Seller
Andes Military Supply & Tactical Equipment S.A.S.
Date: _______________ Major Luis C. Ospina
Receiving Military Officer
Antioquia Regional Command, Colombia Medellín
Date: _______________ General (Ret.) Marta E. Salazar
General Command Authority
Colombia Medellín Military District
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX

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