Purchase Order Military Officer in Kenya Nairobi –Free Word Template Download with AI
PO No: KEN-MIL-2025-04782
Republic of Kenya — Ministry of Defence — Kenya Defence Forces
Headquarters, Kenya Defence Forces, Kasarani, Kenya Nairobi
Date of Issue: 14 June 2025
1. Buyer InformationPurchasing Authority
Name: Colonel David Mwangi Kariuki
Rank/Title: Military Officer, Procurement Division
Unit: Kenya Defence Forces, Logistics Command
Location: Kasarani Barracks, Kenya Nairobi
Contact: +254-700-123-456
Email: [email protected]
Supplier Information
Company: East African Defence Supplies Ltd.
Registration No: KRA/PIN: 504829103K
Address: Industrial Area, Mombasa Road, Kenya Nairobi
Contact Person: Mr. James Otieno
Phone: +254-722-987-654
Email: [email protected]
2. Purchase Order Details| Item No. | Description | Quantity | Unit | Unit Price (KES) | Total Price (KES) |
|---|---|---|---|---|---|
| 01 | Standard Issue Military Uniform (Field Dress) for Military Officer personnel, Grade A, conforming to Kenya Defence Forces specifications | 150 | Sets | 18,500.00 | 2,775,000.00 |
| 02 | Combat Boots, Size Range 7–12, Military Grade, for deployment in Kenya Nairobi garrison training exercises | 150 | Pairs | 7,200.00 | 1,080,000.00 |
| 03 | Encrypted Communication Radios, Handheld, for Military Officer command and coordination in Kenya Nairobi operations | 40 | Units | 95,000.00 | 3,800,000.00 |
| 04 | Ballistic Body Armour Vests, Level IIIA, for Military Officer protection during Kenya Nairobi security operations | 80 | Units | 42,000.00 | 3,360,000.00 |
| 05 | Field Rations, 30-Day Supply, for Military Officer training camps in the Kenya Nairobi region | 200 | Boxes | 12,800.00 | 2,560,000.00 |
| 06 | Medical First Aid Kits, Military Standard, for field deployment by Military Officer units in Kenya Nairobi | 100 | Kits | 5,500.00 | 550,000.00 |
| 07 | Vehicle Maintenance Kits, 4x4 Military Trucks, for Kenya Nairobi logistics support vehicles | 25 | Sets | 38,000.00 | 950,000.00 |
| SUBTOTAL | 15,075,000.00 | ||||
| VAT (16%) | 2,412,000.00 | ||||
| GRAND TOTAL (KES) | 17,487,000.00 | ||||
All items specified in this Purchase Order shall be delivered to the Kenya Defence Forces Logistics Depot, Kasarani, Kenya Nairobi, within thirty (30) calendar days from the date of this Purchase Order. The Military Officer in charge of receiving, Colonel David Mwangi Kariuki, shall conduct a full inspection of all goods upon arrival at the Kenya Nairobi facility. Delivery shall be made between the hours of 0800 and 1600 hours, Monday through Friday. The supplier shall bear all transportation costs to the designated Kenya Nairobi delivery point. A copy of the delivery note and commercial invoice must accompany each shipment.
4. Payment TermsPayment for this Purchase Order shall be made via bank transfer to the supplier's designated account within forty-five (45) days of successful delivery and acceptance of goods by the responsible Military Officer at the Kenya Nairobi garrison. The payment shall be processed through the Ministry of Defence Finance Division, Kenya Nairobi. No payment shall be released until a Certificate of Acceptance has been signed by the authorized Military Officer. Late delivery penalties of 1.5% per week of delay shall apply to the total Purchase Order value.
5. Terms and Conditions- This Purchase Order is governed by the laws of the Republic of Kenya and the Kenya Defence Forces Procurement Regulations, 2023.
- All goods must meet the specifications outlined in the Kenya Defence Forces Technical Standards Manual. Non-conforming items will be rejected at the supplier's expense.
- The Military Officer designated as the receiving authority in Kenya Nairobi reserves the right to reject any item that does not meet the required quality standards or specifications.
- The supplier warrants that all items are new, unused, and free from defects. A minimum warranty period of twelve (12) months applies to all electronic and mechanical items.
- Confidentiality: All information contained in this Purchase Order is classified as OFFICIAL-SENSITIVE. Unauthorized disclosure is a violation of the Kenya Defence Forces Security Regulations.
- Disputes arising from this Purchase Order shall be resolved through the Kenya Defence Forces Internal Arbitration Panel, seated in Kenya Nairobi, before any external legal proceedings are initiated.
- The supplier shall comply with all applicable Kenyan labour laws, environmental regulations, and tax obligations in the execution of this Purchase Order.
- This Purchase Order may be amended only by written agreement signed by both the authorized Military Officer and the supplier's representative.
- Force majeure events, including but not limited to natural disasters affecting the Kenya Nairobi region, shall be addressed through mutual consultation between the parties.
Prepared By:
Colonel David Mwangi Kariuki
Military Officer, Procurement Division
Date: 14 June 2025
Approved By:
Major General Samuel Wanjiru
Commander, Logistics Command
Kenya Nairobi
Date: 14 June 2025
Accepted By (Supplier):
Mr. James Otieno
East African Defence Supplies Ltd.
Kenya Nairobi
Date: ____________
OFFICIAL USE ONLY — KENYA DEFENCE FORCES — KENYA NAIROBI ⬇️ Download as DOCX Edit online as DOCXCreate your own Word template with our GoGPT AI prompt:
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