Purchase Order Oceanographer in Brazil Rio de Janeiro –Free Word Template Download with AI

Oceanographic Research Equipment & Professional Services

Rio de Janeiro, Brazil

This Purchase Order is issued by the Instituto de Pesquisas Oceano-gráficas do Rio de Janeiro (IPORJ) for the procurement of specialized oceanographic instrumentation, field equipment, and professional technical services to be deployed by the institution's senior Oceanographer, Dr. Marina Costa-Silva, in support of the ongoing "Mar Vermelho" deep-sea research program. The Oceanographer will be conducting a comprehensive bathymetric survey, water-column chemical analysis, and benthic ecosystem assessment along the continental shelf and slope off the coast of Brazil, Rio de Janeiro, specifically within the marine corridor extending from the Guanabara Bay estuary to the Abrolhos Bank region. All equipment and services referenced in this Purchase Order must comply with the technical specifications outlined in Annex A (attached separately) and must be certified for use in the tropical marine environment characteristic of the Rio de Janeiro coastline.

All physical goods listed in this Purchase Order shall be delivered to the IPORJ facility at Av. Pasteur, 250, Urca, Rio de Janeiro, RJ, Brazil, no later than 01 August 2025. The supplier is responsible for all packaging, crating, international shipping, Brazilian customs clearance, and final delivery to the designated receiving dock. The Oceanographer, Dr. Marina Costa-Silva, or her designated representative, shall be present at the time of delivery to inspect all items and sign the delivery receipt. Any damage discovered during inspection must be reported in writing within 48 hours of receipt. Installation and initial calibration of all systems shall be completed within 15 business days of delivery, with the on-site technical support engineer (Line 05) available throughout this period to ensure the Oceanographer's research schedule is not disrupted.

Payment shall be made in accordance with the following schedule: (a) 30% advance payment (R$ 1,358,707.66) due within 15 business days of the supplier's written acceptance of this Purchase Order; (b) 50% (R$ 2,264,512.77) due upon confirmed delivery and successful inspection of all goods at the Rio de Janeiro facility; (c) 20% (R$ 905,805.11) due upon completion of the training program and final system acceptance sign-off by the Oceanographer. All payments shall be made via international wire transfer to the supplier's designated bank account. The exchange rate for BRL conversions shall be the Central Bank of Brazil (Banco Central do Brasil) reference rate on the date of each payment. Late payments shall accrue interest at the rate of 1% per month, compounded monthly, in accordance with Brazilian commercial law (Código Civil, Art. 406).

The supplier warrants that all equipment delivered under this Purchase Order shall be new, unused, and free from defects in materials and workmanship for a period of no less than 24 months from the date of final acceptance. All oceanographic instruments shall carry valid CE marking and, where applicable, ANATEL certification for radio-frequency components operating in Brazilian waters. The software license (Line 08) shall include full source-code escrow and a 5-year maintenance agreement. The supplier further warrants that all services, including on-site calibration and training, shall be performed by personnel holding relevant oceanographic or marine engineering credentials. All goods and services must comply with the environmental regulations of the state of Rio de Janeiro and the federal norms of the Brazilian Institute of Environment and Renewable Natural Resources (IBAMA).

This Purchase Order is governed by the laws of the Federative Republic of Brazil. Any disputes arising from or in connection with this Purchase Order shall be resolved by arbitration in the city of Rio de Janeiro, RJ, Brazil, in accordance with the rules of the CAMARB (Câmara de Arbitragem do Mercado). The supplier acknowledges that the procured equipment is intended for scientific oceanographic research conducted by a qualified Oceanographer in the marine waters adjacent to Rio de Janeiro, Brazil, and shall not be used for any purpose other than that described herein. This Purchase Order constitutes the entire agreement between the parties and supersedes all prior negotiations, representations, or agreements. No modification or amendment to this Purchase Order shall be valid unless made in writing and signed by authorized representatives of both parties.

By signing below, the undersigned authorized representatives of both parties confirm their acceptance of all terms, conditions, itemized charges, and obligations set forth in this Purchase Order for the procurement of oceanographic equipment and services in support of the Oceanographer's research program in Rio de Janeiro, Brazil.

This Purchase Order (PO-BR-RJ-2025-00487) was generated electronically and is valid without a physical signature. For questions regarding this Purchase Order, contact the IPORJ Procurement Office in Rio de Janeiro, Brazil, at [email protected] or +55 (21) 3892-4410. All oceanographic data collected using the equipment procured herein remains the intellectual property of IPORJ and the responsible Oceanographer.