Purchase Order Ophthalmologist in DR Congo Kinshasa –Free Word Template Download with AI
Hôpital Central de Kinshasa – Department of Ophthalmology
Av. de la Paix, Gombe, Kinshasa, Democratic Republic of the Congo (DR Congo Kinshasa)
Tel: +243-81-000-0000 | Email: [email protected]
SUPPLIER INFORMATION| Supplier Name: | MedEquip Africa SARL |
| Address: | Zone Industrielle, Commune de Limete, Kinshasa, DR Congo Kinshasa |
| Contact Person: | Dr. Jean-Pierre Mbuyi – Procurement Manager |
| Phone / Email: | +243-89-555-1234 / [email protected] |
| Tax Identification No.: | NIF: 0123456789-001 |
| Institution: | Hôpital Central de Kinshasa – Ophthalmology Unit |
| Address: | Av. de la Paix, Gombe, Kinshasa, DR Congo Kinshasa |
| Authorized Officer: | Dr. Marie-Claire Kalala – Chief Ophthalmologist |
| Department: | Department of Ophthalmology, Clinical Services Division |
| No. | Description of Goods / Services | Qty | Unit Price (USD) | Total (USD) | Delivery / Notes |
|---|---|---|---|---|---|
| 1 | Phacoemulsification Machine with integrated ultrasound handpiece, for cataract surgery performed by the Ophthalmologist at Hôpital Central de Kinshasa | 2 | 18,500.00 | 37,000.00 | DDP Kinshasa; installation and calibration included |
| 2 | Slit Lamp Biomicroscope with fundus camera attachment, required for the Ophthalmologist to conduct comprehensive anterior and posterior segment examinations | 3 | 4,200.00 | 12,600.00 | DDP Kinshasa; 2-year warranty |
| 3 | Direct Ophthalmoscope and Indirect Ophthalmoscope set (20D lens) for routine retinal screening by the Ophthalmologist | 10 | 350.00 | 3,500.00 | DDP Kinshasa |
| 4 | Automated Refractor / Keratometer for accurate prescription of corrective lenses by the Ophthalmologist | 2 | 6,800.00 | 13,600.00 | DDP Kinshasa; operator training for 4 staff |
| 5 | Topographical Mapping System (Corneal Topographer) for pre-LASIK and keratoconus assessment by the Ophthalmologist | 1 | 22,000.00 | 22,000.00 | DDP Kinshasa; 3-year service contract |
| 6 | Annual maintenance and calibration service contract for all ophthalmological diagnostic and surgical equipment listed above, to be performed by certified technicians in DR Congo Kinshasa | 1 | 5,500.00 | 5,500.00 | Recurring; first service within 30 days of installation |
| 7 | Continuing Medical Education (CME) subscription and access to international ophthalmology journals for the Ophthalmologist and two resident physicians | 3 | 1,200.00 | 3,600.00 | Digital access; 12-month license |
| 8 | Sterilization and autoclave service package for surgical instruments used in ophthalmic procedures by the Ophthalmologist | 1 | 2,800.00 | 2,800.00 | Quarterly on-site service in Kinshasa |
| SUBTOTAL | 100,600.00 | ||||
| VAT (16% – DR Congo Kinshasa) | 16,096.00 | ||||
| GRAND TOTAL | 116,696.00 | ||||
- This Purchase Order constitutes a binding agreement between Hôpital Central de Kinshasa (Buyer) and MedEquip Africa SARL (Supplier) for the procurement of ophthalmological equipment and associated services to support the practice of the Ophthalmologist and the broader ophthalmic care unit in DR Congo Kinshasa.
- The Supplier shall deliver all items to the address specified above in Kinshasa, DR Congo Kinshasa, no later than the Required Delivery Date stated herein. Late delivery shall incur a penalty of 1% of the total Purchase Order value per calendar day of delay, up to a maximum of 10%.
- All equipment must be new, unused, and accompanied by original manufacturer documentation, user manuals in French, and valid warranty certificates. The Ophthalmologist or a designated senior technician shall conduct a functional inspection within five (5) business days of delivery.
- Payment shall be made via bank transfer to the Supplier's account in DR Congo Kinshasa within forty-five (45) calendar days of receipt of a valid tax invoice and signed delivery acceptance form. The Buyer reserves the right to withhold payment for any items that fail the acceptance inspection.
- The Supplier shall provide on-site installation, calibration, and operator training for all capital equipment. Training sessions shall be conducted in French at the Hôpital Central de Kinshasa premises and shall cover a minimum of eight (8) hours per device for the Ophthalmologist and supporting clinical staff.
- Warranty: All capital equipment carries a minimum two-year comprehensive warranty covering parts and labor. The Supplier shall respond to any warranty claim within seventy-two (72) hours of notification. For critical surgical equipment, a replacement unit shall be provided within five (5) business days if repair cannot be completed within that timeframe.
- This Purchase Order is governed by the commercial laws of the Democratic Republic of the Congo. Any disputes arising from this Purchase Order shall be resolved through arbitration in Kinshasa, DR Congo Kinshasa, in accordance with the rules of the Congolese Chamber of Commerce.
- The Supplier warrants that all goods are free from liens, encumbrances, and intellectual property claims. The Supplier shall indemnify the Buyer against any third-party claims arising from the use of the supplied equipment in the practice of the Ophthalmologist.
- Force Majeure: Neither party shall be liable for delays caused by events beyond reasonable control, including but not limited to civil unrest, natural disasters, or government-imposed restrictions affecting the DR Congo Kinshasa region. The affected party must notify the other within forty-eight (48) hours.
- This Purchase Order may only be amended in writing, signed by both the authorized representative of the Buyer (the Ophthalmologist or the Hospital Director) and the Supplier. Verbal modifications are not binding.
For and on behalf of the Buyer:
Hôpital Central de Kinshasa
Dr. Marie-Claire Kalala
Chief Ophthalmologist / Authorized Signatory
Date: _______________
For and on behalf of the Supplier:
MedEquip Africa SARL
Dr. Jean-Pierre Mbuyi
Procurement Manager / Authorized Signatory
Date: _______________
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