Purchase Order Pharmacist in Uganda Kampala –Free Word Template Download with AI

Procurement of Professional Pharmacist Services

Republic of Uganda — Kampala Capital City

PO No: UG-KLA-PHARM-2025-0047 1. Parties to This Purchase Order

Buyer (Procuring Entity)

Name: Kampala Regional Health Services Authority

Address: Plot 14, Kampala Road, Kampala, Uganda

Registration No: UG-RHSA-2019-00342

Contact: [email protected]

Phone: +256-414-255-890

Supplier (Service Provider)

Name: East African Pharmaceutical Professionals Ltd.

Address: 2nd Floor, Nakasero Business Centre, Kampala, Uganda

Registration No: UG-EAPP-2021-00871

Contact: [email protected]

Phone: +256-772-341-665

2. Purchase Order Details

Field	Details
Purchase Order Date	15th June 2025
Required Delivery / Commencement Date	1st July 2025
Contract Duration	Twelve (12) months, renewable upon mutual agreement
Place of Service	Kampala Regional Hospital, Kampala, Uganda
Currency	Ugandan Shillings (UGX)
Payment Terms	Monthly in arrears within 30 days of invoice submission

3. Scope of Procurement — Pharmacist Services

This Purchase Order is issued by the Kampala Regional Health Services Authority to procure the professional services of a qualified Pharmacist to be deployed at the Kampala Regional Hospital facility. The Pharmacist shall be responsible for the dispensing of prescribed medications, management of the hospital pharmacy inventory, clinical drug review, patient counselling on medication usage, and compliance with all regulatory standards set by the Pharmacy and Poisons Board of Uganda. The Pharmacist must hold a valid practising licence issued by the Pharmacy and Poisons Board and possess a minimum of five (5) years of post-qualification experience in a hospital or clinical pharmacy setting within Uganda or an equivalent East African jurisdiction.

4. Line Items and Pricing

Item No.	Description	Qty	Unit Rate (UGX)	Amount (UGX)
01	Monthly professional fee for a Senior Pharmacist (full-time, 40 hrs/week)	12 months	8,500,000	102,000,000
02	Pharmacist onboarding, orientation, and regulatory registration support in Uganda Kampala	1	1,200,000	1,200,000
03	Annual professional development and continuing education for the Pharmacist	1	2,500,000	2,500,000
04	Personal protective equipment and clinical pharmacy supplies for the Pharmacist	12 months	450,000	5,400,000
05	Pharmacist performance evaluation and compliance audit (quarterly)	4	350,000	1,400,000
TOTAL CONTRACT VALUE				UGX 112,500,000

5. Terms and Conditions

1. This Purchase Order is governed by the laws of the Republic of Uganda and the Public Procurement and Disposal of Public Assets Act (PPDA), 2003, as amended.
2. The Supplier shall ensure that the Pharmacist assigned under this Purchase Order maintains a valid practising licence with the Pharmacy and Poisons Board of Uganda throughout the entire contract period. Failure to maintain licensure shall constitute a material breach of this Purchase Order.
3. All services rendered by the Pharmacist shall be performed at the designated facility in Uganda Kampala unless otherwise directed in writing by the Buyer's Medical Superintendent.
4. The Supplier shall indemnify the Buyer against any claims, losses, or liabilities arising from the negligence, malpractice, or professional misconduct of the Pharmacist during the performance of duties under this Purchase Order.
5. Payment shall be processed through the Uganda Government's Integrated Financial Management Information System (IFMIS) in accordance with the Public Finance Management Act, 2007.
6. The Buyer reserves the right to terminate this Purchase Order with thirty (30) days' written notice in the event of sustained underperformance by the Pharmacist, as documented through the quarterly evaluation process.
7. All confidential patient information handled by the Pharmacist shall be protected in accordance with the Data Protection and Privacy Act, 2019 of Uganda.
8. Any disputes arising from this Purchase Order shall be resolved through mediation in Kampala, Uganda, and failing that, through the competent courts of law in Kampala, Uganda.
9. This Purchase Order shall not be amended except by a written addendum signed and sealed by both parties.

6. Acceptance and Authorization

By signing below, both parties acknowledge and agree to all terms, conditions, and obligations set forth in this Purchase Order for the procurement of Pharmacist services in Uganda Kampala. This document constitutes a binding agreement effective from the date of the last signature.

For and on behalf of the Buyer:

Kampala Regional Health Services Authority

Name: Dr. Grace Namuli
Title: Director of Procurement
Date: _______________

For and on behalf of the Supplier:

East African Pharmaceutical Professionals Ltd.

Name: Mr. Samuel Okello
Title: Managing Director
Date: _______________

This Purchase Order (PO No: UG-KLA-PHARM-2025-0047) was issued in Kampala, Uganda. It is the property of the Kampala Regional Health Services Authority and may not be reproduced or distributed without written authorization. All references to the Pharmacist role and service delivery pertain specifically to the Uganda Kampala operational context as defined herein.

Document Classification: Official — Procurement Records — Uganda Kampala

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