Purchase Order Pharmacist in United Kingdom Manchester –Free Word Template Download with AI
PO Reference: PO-MAN-2025-04872
Date of Issue: 14 June 2025
Prepared for: Registered Pharmacist – Manchester, United Kingdom
Document Classification: Commercial / Procurement
1. PARTIES INVOLVEDPurchaser (Buyer)
Name: Dr. Eleanor Whitfield, BPharm, MPharm
Title: Principal Pharmacist
Practice: Whitfield & Associates Pharmacy
Address: 42 Deansgate, Manchester, M3 2LQ, United Kingdom
GPhC Registration No: 9876543
VAT Registration: GB 123 4567 89
Contact: [email protected]
Supplier (Seller)
Name: NorthWest Pharma Distribution Ltd.
Address: Unit 7, Trafford Park Industrial Estate, Manchester, M17 1AB, United Kingdom
VAT Registration: GB 987 6543 21
Company Reg No: 05432198
Contact: [email protected]
Account Manager: Mr. James Hartley
2. PURCHASE ORDER DETAILS| Field | Detail |
|---|---|
| Purchase Order Number | PO-MAN-2025-04872 |
| Order Date | 14 June 2025 |
| Required Delivery Date | 28 June 2025 |
| Delivery Address | Whitfield & Associates Pharmacy, 42 Deansgate, Manchester, M3 2LQ, United Kingdom |
| Payment Terms | Net 30 days from invoice date, by BACS transfer |
| Currency | British Pounds Sterling (GBP) |
| Incoterms | DDP (Delivered Duty Paid) – Manchester, United Kingdom |
| Delivery Method | Temperature-controlled courier (2–8°C for refrigerated items) |
| Line | Item Description | SKU / Product Code | Qty | Unit | Unit Price (GBP) | Line Total (GBP) |
|---|---|---|---|---|---|---|
| 1 | Amoxicillin 500mg Capsules (28s) – GPhC Approved | AMX-500-28 | 200 | Boxes | 12.45 | 2,490.00 |
| 2 | Insulin Glargine 100 IU/mL Pen (5 pens) | INS-GLA-100-5 | 50 | Packs | 89.90 | 4,495.00 |
| 3 | Pharmacist-Grade Digital Dispensing Scale (0.01g precision) | EQP-DS-001 | 2 | Units | 1,250.00 | 2,500.00 |
| 4 | Refrigerated Storage Unit (2–8°C, 400L) – MHRA Compliant | EQP-REF-400 | 1 | Unit | 3,800.00 | 3,800.00 |
| 5 | Pharmacist PPE Kit (N95 masks, nitrile gloves, gowns) – 12-month supply | PPE-KIT-12M | 4 | Kits | 320.00 | 1,280.00 |
| 6 | Electronic Prescription Management Software Licence (Annual) | SFT-EPM-2025 | 1 | Subscription | 2,100.00 | 2,100.00 |
| 7 | Pharmacist Continuing Professional Development (CPD) Training Package | EDU-CPD-2025 | 3 | Seats | 450.00 | 1,350.00 |
| 8 | Controlled Drug Register Books (Class A, B, C) – 2025 Edition | REG-CD-2025 | 10 | Books | 18.50 | 185.00 |
| Subtotal (excl. VAT) | 18,200.00 | |||||
| VAT @ 20% | 3,640.00 | |||||
| TOTAL AMOUNT DUE (GBP) | 21,840.00 | |||||
- This Purchase Order is issued in accordance with the Supply of Goods and Services Act 1982 and applicable United Kingdom commercial law. All transactions are governed by the laws of England and Wales.
- The Pharmacist (Purchaser) confirms that all pharmaceutical products ordered under this Purchase Order shall be sourced from MHRA-licensed wholesalers and shall comply with the Human Medicines Regulations 2012 as enforced in the United Kingdom.
- Delivery of all items listed in this Purchase Order must be made to the specified address in Manchester, United Kingdom, no later than the Required Delivery Date stated in Section 2. Late delivery beyond five (5) business days entitles the Pharmacist to cancel the affected line items without penalty.
- All refrigerated and temperature-sensitive pharmaceutical products must be transported in validated cold-chain packaging maintaining a temperature between 2°C and 8°C throughout transit to Manchester. A temperature log must accompany each refrigerated consignment.
- The Supplier warrants that all pharmaceutical products supplied under this Purchase Order are within their expiry date (minimum 18 months remaining at point of delivery) and bear valid GPhC and MHRA batch traceability documentation.
- Payment shall be made within thirty (30) calendar days of receipt of a valid tax invoice. The Pharmacist reserves the right to withhold payment for any items found to be damaged, expired, or non-conforming upon delivery inspection at the Manchester premises.
- Controlled drugs (Schedule 1–5) included in this Purchase Order shall be delivered in accordance with the Misuse of Drugs Regulations 2001. The Pharmacist shall sign for receipt of all controlled substances upon delivery, and the Supplier must provide a signed delivery note retained for a minimum of two years.
- This Purchase Order does not constitute a long-term supply agreement. Each subsequent order shall require a new Purchase Order issued by the Pharmacist. However, the Supplier agrees to maintain the listed pricing for a period of ninety (90) days from the date of this Purchase Order.
- Any disputes arising from this Purchase Order shall be resolved through mediation in Manchester, United Kingdom, before escalation to the courts of England and Wales. The parties agree to the jurisdiction of the Manchester County Court for any litigation.
- The Pharmacist confirms that this Purchase Order has been authorised in accordance with the practice's internal procurement policy and GPhC professional standards for pharmaceutical procurement in the United Kingdom.
Authorised by (Purchaser):
Dr. Eleanor Whitfield, BPharm, MPharm
Principal Pharmacist
Whitfield & Associates Pharmacy, Manchester
Signature & DateAccepted by (Supplier):
Mr. James Hartley
Account Manager
NorthWest Pharma Distribution Ltd., Manchester
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