Purchase Order Photographer in South Africa Cape Town –Free Word Template Download with AI

Professional Photography Services — South Africa Cape Town

This Purchase Order is issued by Atlantic Coast Media Group (Pty) Ltd to engage the services of a professional Photographer for a comprehensive corporate and editorial photography project to be conducted in South Africa Cape Town. The Photographer shall deliver all services in accordance with the specifications outlined below, adhering to the South African National Standards for professional services and the Code of Conduct established by the South African Institute of Professional Photographers (SAIPA).

The following terms govern this Purchase Order and the engagement of the Photographer in South Africa Cape Town:

1. Acceptance: This Purchase Order constitutes a binding offer. The Photographer (Lens & Light Photography Studio) must confirm acceptance in writing within five (5) business days of the date of issue. Failure to confirm within this period shall render this Purchase Order null and void.
2. Performance Location: All services shall be rendered in South Africa Cape Town, specifically at the locations identified in Section 3. The Photographer is responsible for obtaining any necessary municipal permits, location clearances, or public liability insurance required for shoots in the Cape Town metropolitan area.
3. Delivery Schedule: The Photographer shall deliver all final, retouched images no later than 30 June 2025. Raw files shall be made available upon request within 14 days of the shoot date.
4. Payment: Payment shall be made within thirty (30) days of receipt of a valid tax invoice from the Photographer. Payment shall be effected by electronic funds transfer (EFT) to the bank account specified in Section 1. Late payments shall attract interest at the rate of 10% per annum as per the South African National Credit Act.
5. Intellectual Property: Upon full payment, all copyright and commercial usage rights to the delivered images shall transfer to Atlantic Coast Media Group (Pty) Ltd as specified in Line Item 07. The Photographer retains the right to display a limited selection of images in their professional portfolio, subject to prior written approval from the issuing company.
6. Insurance: The Photographer shall maintain valid professional indemnity insurance and public liability insurance (minimum R5,000,000) for the duration of the project in South Africa Cape Town. Certificates of insurance shall be provided prior to the commencement of any shoot.
7. Compliance: The Photographer and all personnel engaged under this Purchase Order shall comply with all applicable South African legislation, including the Protection of Personal Information Act (POPIA), the Labour Relations Act, and the Occupational Health and Safety Act. All models and subjects photographed shall provide written consent in accordance with POPIA requirements.
8. Force Majeure: Neither party shall be liable for delays or failures in performance caused by events beyond reasonable control, including but not limited to severe weather conditions affecting the Cape Town coastline, government-mandated restrictions, or natural disasters.
9. Dispute Resolution: Any dispute arising from this Purchase Order shall first be subject to mediation in Cape Town, Western Cape. Should mediation fail, the matter shall be referred to the High Court of South Africa, Western Cape Division, Cape Town.
10. Termination: Either party may terminate this Purchase Order with fourteen (14) days written notice. In the event of termination, the Photographer shall be compensated for all services rendered and expenses incurred up to the date of termination.

This Purchase Order is authorised and issued by the undersigned on behalf of Atlantic Coast Media Group (Pty) Ltd. The Photographer acknowledges receipt and acceptance of the terms set forth herein.

This Purchase Order is valid for a period of thirty (30) days from the date of issue. All amounts are quoted in South African Rand (ZAR) and are inclusive of all applicable taxes unless otherwise stated. This document was prepared in accordance with the procurement policies of Atlantic Coast Media Group (Pty) Ltd and the regulations governing professional services contracts in South Africa Cape Town. For queries regarding this Purchase Order, please contact the Procurement Department at [email protected] or +27 21 424 8890.