Purchase Order Police Officer in Japan Tokyo –Free Word Template Download with AI

Buyer (Issuing Authority)

Organization: Metropolitan Police Department, Japan Tokyo

Address: 1-1-1 Nihombashi, Chuo-ku, Tokyo 103-8218, Japan

Department: Equipment Procurement Division

Contact: Chief Inspector Tanaka Hiroshi

Email: [email protected]

Phone: +81-3-5282-1111

Supplier (Vendor)

Organization: Sakura Security Equipment Co., Ltd.

Address: 45-2-1 Otemachi, Chiyoda-ku, Tokyo 100-0004, Japan

Registration No.: 4010401234567

Contact: Mr. Yamamoto Kenji, Sales Director

Email: [email protected]

Phone: +81-3-6271-8800

This Purchase Order is issued by the Metropolitan Police Department of Japan Tokyo to procure specialized equipment, protective gear, and operational supplies required for the deployment and daily duties of a Police Officer assigned to the Chiyoda Ward patrol division. The items listed below have been selected in accordance with the Japan Tokyo Metropolitan Police Equipment Standards (2025 Revision) and are intended to ensure the safety, operational readiness, and professional conduct of the Police Officer in the field. All equipment must comply with Japanese national safety regulations and the specific operational protocols established by the Japan Tokyo Metropolitan Police Authority.

Item No.	Description	Specification	Qty	Unit Price (JPY)	Total (JPY)
01	Standard Police Officer Uniform Set (Summer)	Navy blue, size L, Japan Tokyo MPD insignia, JIS-certified fabric	2	28,500	57,000
02	Standard Police Officer Uniform Set (Winter)	Heavy-duty wool blend, size L, Japan Tokyo MPD insignia	2	34,200	68,400
03	Ballistic Body Armor Vest (Level IIIA)	NIJ 0101.06 compliant, adjustable, weight under 4.5 kg	1	185,000	185,000
04	Police Officer Tactical Boots	Steel-toe, waterproof, size 27.5 cm, non-slip sole	2	18,900	37,800
05	Body-Worn Camera (BWC) System	4K resolution, 12-hour battery, GPS, Japan Tokyo MPD data protocol	1	92,000	92,000
06	Radio Communication Device (VHF/UHF)	Dual-band, encrypted, Japan Tokyo police frequency, 5 km range	1	67,500	67,500
07	Police Officer Duty Belt and Accessories	Modular system: holster, handcuff pouch, baton holder, radio clip	1	42,000	42,000
08	First Aid and Emergency Response Kit	MPD-standard, includes tourniquet, trauma dressing, AED pouch	1	38,000	38,000
09	Reflective Safety Vest (High-Visibility)	Class 2, Japan Tokyo traffic regulation compliant, size L	3	4,800	14,400
10	Police Officer Identification Badge and Wristband	Engraved titanium badge, RFID wristband, Japan Tokyo MPD serial	1	12,500	12,500
TOTAL AMOUNT (JPY):					614,600

All items specified in this Purchase Order shall be delivered to the Metropolitan Police Department Equipment Warehouse located at 1-1-1 Nihombashi, Chuo-ku, Japan Tokyo, no later than July 15, 2025. The supplier is responsible for all shipping, handling, and insurance costs associated with the delivery within the Japan Tokyo metropolitan area. Upon receipt, the designated Police Officer and the Equipment Procurement Division will conduct a joint inspection to verify that all items conform to the specifications outlined in this Purchase Order. Any defective or non-conforming items must be replaced within ten (10) business days at no additional cost to the Japan Tokyo Metropolitan Police Department.

Payment shall be made via bank transfer to the supplier's designated account within thirty (30) days of confirmed acceptance of all goods.
A 5% retention shall be withheld until a final quality assurance inspection is completed by the Japan Tokyo MPD Equipment Standards Board.
All amounts are quoted in Japanese Yen (JPY) and are inclusive of applicable consumption tax (10%).
Late payments shall accrue interest at a rate of 1.5% per month, in accordance with Japan Tokyo commercial law.

This Purchase Order is governed by the laws of Japan and the specific procurement regulations of the Japan Tokyo Metropolitan Government.
The supplier warrants that all equipment is new, unused, and free from defects in materials and workmanship for a period of two (2) years from the date of delivery.
The Police Officer for whom this equipment is procured must complete a mandatory equipment familiarization and safety training session before assuming field duties in Japan Tokyo.
Any modification to the scope, quantity, or specifications of this Purchase Order must be approved in writing by both parties and documented as a formal amendment.
The supplier shall maintain full confidentiality regarding the operational details, personnel assignments, and security protocols of the Japan Tokyo Metropolitan Police Department.
In the event of a dispute, both parties agree to seek resolution through mediation under the Japan Tokyo Commercial Arbitration Association before pursuing litigation.

NOTE: This Purchase Order is specifically designated for the equipment and operational readiness of a Police Officer assigned to the Japan Tokyo Metropolitan Police Department. All items must bear the official Japan Tokyo MPD marking and serial registration. The Police Officer is required to sign an equipment accountability form upon receipt, acknowledging responsibility for the safekeeping and proper use of all procured items. Failure to maintain equipment in serviceable condition may result in disciplinary action under Japan Tokyo police regulations.

Authorized by (Buyer):

Chief Inspector Tanaka Hiroshi
Equipment Procurement Division
Metropolitan Police Department, Japan Tokyo
Date: _______________

Accepted by (Supplier):

Mr. Yamamoto Kenji
Sales Director
Sakura Security Equipment Co., Ltd.
Date: _______________ ⬇️ Download as DOCX Edit online as DOCX

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