Purchase Order Police Officer in Nigeria Abuja –Free Word Template Download with AI

1. Parties to This Purchase Order

2. Purpose and Scope of This Purchase Order

This Purchase Order is issued by the Nigeria Abuja Police Command to procure specialized equipment, protective gear, and operational services required for the deployment and operational readiness of Police Officers within the Federal Capital Territory. The items and services outlined in this Purchase Order are intended to support the daily duties of every Police Officer assigned to patrol, traffic management, community policing, and rapid response units across Nigeria Abuja. The procurement is conducted in accordance with the Federal Government of Nigeria Public Procurement Act (2007) and the internal procurement guidelines of the Nigeria Police Force, Nigeria Abuja Command.

3. Itemized List of Goods and Services

4. Delivery and Implementation Schedule

All physical goods specified in this Purchase Order shall be delivered to the Nigeria Abuja Police Command Logistics Depot, Area 14, Nigeria Abuja, within sixty (60) calendar days from the date of this Purchase Order. The Police Officer training programme (Item 5) shall be conducted at the Nigeria Police College, Nigeria Abuja, within ninety (90) days. Patrol vehicles (Item 6) shall be delivered in two batches of ten (10) units each, with the first batch due within forty-five (45) days and the second batch within seventy-five (75) days. The supplier shall bear all transportation and insurance costs until the items are received and inspected at the Nigeria Abuja Command depot.

5. Payment Terms

Payment for this Purchase Order shall be made in accordance with the following schedule: (a) Thirty percent (30%) advance payment upon execution of this Purchase Order and submission of a bank guarantee; (b) Fifty percent (50%) upon successful delivery, inspection, and acceptance of all goods by the Nigeria Abuja Command Acceptance Committee; (c) Twenty percent (20%) upon completion of the Police Officer training programme and commencement of the annual maintenance contract. All payments shall be made via bank transfer to the supplier's designated account. The supplier shall issue a valid Tax Invoice for each payment tranche. No payment shall be released until all quality assurance checks for the Police Officer equipment are satisfactorily completed.

6. Terms and Conditions

(a) This Purchase Order is governed by the laws of the Federal Republic of Nigeria. Any disputes arising from this Purchase Order shall be resolved through arbitration in Nigeria Abuja in accordance with the Arbitration and Conciliation Act, Cap A18, LFN 2004.

(b) The supplier warrants that all equipment supplied for Police Officer use shall be new, of the highest quality, and free from defects. A minimum two-year warranty is required on all electronic and mechanical items.

(c) The supplier shall comply with all applicable Nigerian standards, including those set by the Standards Organisation of Nigeria (SON) and the Nigeria Police Force equipment specifications.

(d) The supplier shall maintain full confidentiality regarding the operational details of the Nigeria Abuja Police Command and shall not disclose any information pertaining to Police Officer deployment, patrol routes, or security protocols.

(e) Failure to deliver within the stipulated timeline shall attract a penalty of 0.5% of the total Purchase Order value per day of delay, up to a maximum of 10%.

(f) This Purchase Order may be amended only by written mutual agreement signed by both the Nigeria Abuja Command authorized officer and the supplier's representative.

7. Acceptance and Inspection

All items delivered under this Purchase Order shall be subject to inspection by a joint committee comprising representatives from the Nigeria Abuja Police Command, the Federal Ministry of Interior, and an independent quality assurance firm. The Police Officer equipment shall be tested for compliance with the specifications outlined in the attached Technical Annexure (Ref: NAB/LOG/2025/112-A). Rejected items shall be replaced at the supplier's sole expense within fourteen (14) days of notification.