Purchase Order Police Officer in South Africa Johannesburg –Free Word Template Download with AI

Purchase Order No.: SAPS-JHB-2025-04872
Date of Issue: 14 June 2025
Valid Until: 14 September 2025 Department: Metropolitan Police — Johannesburg
Procurement Reference: SAPS/PROC/2025/JHB/1142
Priority: Standard 1. BUYER INFORMATION

Entity: South African Police Service (SAPS)	Division: Metropolitan Police, Johannesburg
Address: 100 Nelson Mandela Road, Braamfontein, Johannesburg, 2001, South Africa	Contact Officer: Captain Thabo Mokoena, Procurement & Logistics
Telephone: +27 (0)11 402 0000	Email: [email protected]
VAT Number: 4490123456	Bank Details: FNB, Account: 6201 4488 7721, Branch: 250655

2. SUPPLIER INFORMATION

Supplier Name: SecureGuard Tactical Equipment (Pty) Ltd	Supplier Registration No.: 2014/087654/07
Address: 45 Industrial Avenue, Randburg, Johannesburg, 2194, South Africa	Contact Person: Mr. Pieter van der Merwe, Sales Director
Telephone: +27 (0)11 893 4421	Email: [email protected]
VAT Number: 4501987654	Delivery Lead Time: 14 working days from Purchase Order acceptance

3. PURPOSE AND SCOPE

This Purchase Order is issued by the South African Police Service, Metropolitan Police Division, Johannesburg, for the procurement of standard-issue tactical equipment, protective gear, and operational accessories required for the deployment and daily duties of a Police Officer within the Johannesburg metropolitan area. The items listed below are in accordance with SAPS Standard Operating Procedures (SOPS) Document 7.4.2 and the National Police Equipment Specification (NPE-Spec 2024). This Purchase Order ensures that every Police Officer assigned to patrol, traffic enforcement, community policing, and special operations units in South Africa Johannesburg is equipped with compliant, certified, and serviceable gear.

4. LINE ITEMS

No.	Description of Item	Quantity	Unit Price (ZAR)	Line Total (ZAR)	Specification / Standard
1	Standard-issue Police Officer tactical uniform (full set: shirt, trousers, belt, cap)	1	R 4,850.00	R 4,850.00	SAPS Uniform Spec 2024, SANS 1829
2	Ballistic body armour vest, Level IIIA, with shoulder and neck protection	1	R 12,400.00	R 12,400.00	NIJ 0101.06 / SANS 10139
3	Police Officer duty belt with modular pouches (holster, radio, handcuffs, baton)	1	R 3,200.00	R 3,200.00	SAPS Duty Belt Standard 7.4.2
4	Handheld two-way radio (UHF 450 MHz), encrypted, with SAPS network access	1	R 8,750.00	R 8,750.00	ICAO / SAPS Comms Spec 2025
5	Expandable baton (26-inch) with wrist strap and retention clip	1	R 1,150.00	R 1,150.00	SAPS Non-Lethal Spec 4.1
6	Body-worn camera (BWC), 1080p, 12-hour battery, 64 GB storage, waterproof IP67	1	R 6,900.00	R 6,900.00	SAPS BWC Policy 2024
7	Steel-toe safety boots, size 44 EU, SAPS colourway, SANS 1829 compliant	1	R 2,350.00	R 2,350.00	SANS 1829 / SAPS Footwear Spec
8	High-visibility reflective jacket (Class 3) for traffic and roadside operations	1	R 1,480.00	R 1,480.00	SANS 1829 / GTR 13
9	Police Officer identification badge (metal, engraved) with lanyard and clip	1	R 650.00	R 650.00	SAPS ID Spec 2025
10	First-aid and trauma kit (individual, Police Officer issue) with tourniquet, gauze, and splint	1	R 2,100.00	R 2,100.00	SAPS Medical Spec 6.3
Subtotal (excl. VAT):				R 43,830.00
VAT @ 15%:				R 6,574.50
TOTAL AMOUNT DUE (incl. VAT):				R 50,404.50

5. DELIVERY AND ACCEPTANCE

All items referenced in this Purchase Order shall be delivered to the SAPS Metropolitan Police Depot, 100 Nelson Mandela Road, Braamfontein, Johannesburg, South Africa, within fourteen (14) working days of written acceptance of this Purchase Order by the supplier. Delivery shall be made between 08:00 and 16:00 on weekdays. The supplier is responsible for all transport, insurance, and risk of loss until the items are signed for by the designated receiving officer at the Johannesburg depot. Upon delivery, each item will be inspected by the Procurement & Logistics Unit to confirm compliance with the specifications listed in Section 4. Non-conforming items will be rejected and must be replaced at the supplier's cost within five (5) working days.

6. TERMS AND CONDITIONS

This Purchase Order is governed by the laws of the Republic of South Africa and the Public Finance and Management Act (PFMA), 1999 (Act No. 1 of 1999), as amended.
Payment shall be made within thirty (30) days of receipt of a valid tax invoice and successful inspection and acceptance of all goods by the SAPS Johannesburg Procurement Unit.
The supplier warrants that all items are new, unused, and free from defects in materials and workmanship for a period of twenty-four (24) months from the date of acceptance.
Ballistic body armour and all protective equipment must carry valid SANS and NIJ certification documentation, which must accompany the delivery.
The supplier shall comply with all applicable South African labour, environmental, and occupational health and safety regulations in the manufacture and supply of the goods.
This Purchase Order may be cancelled in whole or in part by the buyer with written notice if the supplier fails to meet the delivery deadline or if the items fail to meet the specified standards.
Any dispute arising from this Purchase Order shall be resolved in the Magistrate's Court of Johannesburg, South Africa, or by arbitration under the rules of the Arbitration Foundation of South Africa (AFSA).
The supplier acknowledges that the equipment procured under this Purchase Order is intended for the lawful use of a Police Officer in the performance of public safety duties within the Johannesburg metropolitan area and shall not be resold or transferred to any third party.

NOTE: This Purchase Order is part of the annual equipment replenishment cycle for the SAPS Metropolitan Police, Johannesburg. All items are allocated to a specific Police Officer service number and must be recorded in the SAPS Asset Register (Form SAPS-AR-11) upon acceptance. Failure to register the equipment within seven (7) days of receipt will result in a compliance report to the Divisional Commissioner, Johannesburg. 7. AUTHORIZATION AND SIGNATURES

Prepared by (Buyer):

Captain Thabo Mokoena
Procurement & Logistics Officer
SAPS Metropolitan Police, Johannesburg
Date: ______________________

Approved by (Buyer):

Colonel Naledi Dlamini
Divisional Commissioner
SAPS Metropolitan Police, Johannesburg
Date: ______________________

Accepted by (Supplier):

Mr. Pieter van der Merwe
Sales Director
SecureGuard Tactical Equipment (Pty) Ltd
Date: ______________________

Received by (Buyer):

Sergeant K. Nkosi
Receiving Officer
SAPS Johannesburg Depot
Date: ______________________ ⬇️ Download as DOCX Edit online as DOCX

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