Purchase Order Politician in Netherlands Amsterdam –Free Word Template Download with AI

Official Procurement Document – Municipality of Amsterdam, Netherlands

Gemeente Amsterdam – Afdeling Inkoop & Aanbesteding

Company Name: Vrijheid & Dienst B.V.

Address: Herengracht 412, 1017 CA Amsterdam, Netherlands

Contact Person: Mr. J. van der Berg, Procurement Manager

Email: [email protected]

Phone: +31 (0)20 555 0142

KvK: 74829105 | BTW: NL8621.44.780.B01

This Purchase Order is issued by the Municipality of Amsterdam, Netherlands, on behalf of the Office of the Politician serving as the designated representative for the Amsterdam district of Noord. The Politician, in their official capacity as a member of the Amsterdam City Council (Gemeenteraad), requires the procurement of professional services, materials, and logistical support for the upcoming "Amsterdam Civic Engagement Forum 2025," a public event scheduled to take place at the Beurs van Berlage on 22 August 2025.

The Politician has formally requested, through the standard municipal procurement channel, that this Purchase Order be executed to ensure all necessary goods and services are delivered in a timely manner. The Politician's office has confirmed that all items listed below are strictly for official governmental use and will be accounted for in the annual budget of the Politieke Afdeling. This Purchase Order is governed by the Dutch Public Procurement Act (Wet aanbesteding) and the internal procurement regulations of the Municipality of Amsterdam, Netherlands.

1. All goods and services under this Purchase Order shall be delivered to the Beurs van Berlage, Herengracht 420, 1017 CA Amsterdam, Netherlands, no later than 01 August 2025.
2. The Politician's office reserves the right to inspect all delivered materials and services prior to final acceptance. Any non-conforming items must be replaced within five (5) business days at the supplier's expense.
3. Payment shall be made via bank transfer to the supplier's designated account within thirty (30) days of receipt of a valid invoice, in accordance with the Municipality of Amsterdam's financial regulations.
4. The supplier acknowledges that all materials bearing the Politician's name, title, or the official seal of the Amsterdam City Council are for official governmental use only and may not be reproduced or distributed without written authorization from the Politician's office.
5. This Purchase Order is subject to the laws of the Netherlands and the specific procurement regulations of the Municipality of Amsterdam. Any disputes shall be resolved by the competent court in Amsterdam, Netherlands.
6. The supplier shall comply with all applicable Dutch labor laws, environmental regulations, and data protection requirements (GDPR) in the execution of this Purchase Order.
7. Force majeure events, as defined under Dutch civil law (Burgerlijk Wetboek, Book 6), shall relieve the affected party from performance obligations for the duration of the event, provided written notice is given within 48 hours.

By signing below, the supplier confirms acceptance of all terms, conditions, and line items specified in this Purchase Order. The supplier further acknowledges that this Purchase Order was issued in connection with the official duties of the Politician representing the Amsterdam district and that all deliverables shall meet the quality standards required by the Municipality of Amsterdam, Netherlands.

Signature: ___________________________    Name: J. van der Berg    Date: ____________

This Purchase Order (PO-AMS-2025-04782) is an official document of the Municipality of Amsterdam, Netherlands. Unauthorized reproduction or distribution is prohibited. For inquiries, contact the Afdeling Inkoop & Aanbesteding at Damrak 24, 1012 LG Amsterdam, Netherlands. Tel: +31 (0)20 555 0100 | Email: [email protected]

Document Reference: Politician's Office – Civic Engagement Forum 2025 | Budget Code: PA-NOORD-2025-089